Questions and Replies

Reply:

1. Reference is made on question no. 2309 dated 14 August 2017. (Find the attached previous question).
2. Reference is made on question no 2309 dated 14th August 2017. (Find the attached previous question).
3. Reference is made on question no 2309 dated 14th August 2017. (Find the attached previous question)

END

Reply:

(a)(b) Business Community, Traditional Leaders, Representative of Local and Provincial Government and Leaders of Local and Provincial Government. Amongst the guests, six (6) of them have personal relationship with the Minister and the rest professional.

(c) SAA.

(d) Economy.

(e) Department expenditure relating to Quarter (1) Financial year 2017/18 has been disclosed in the quarter one (1) report that has been tabled in Parliament Portfolio Committee for Public Service and Administration on 13 September 2017.

2. The Department paid for accommodation. The accommodation costs includes bed, breakfast and dinner; hence no additional costs were paid for food and beverages for any of the guests.

Reply:

Board positions become available when terms of Office come to an end, also when there are vacancies due to various reasons (including resignation and death). All Board positions are normally advertised in the various Media Platform..

Reply:

(1)(a) The Minister inherited the 26 post that were in the fixed establishment in the Ministry that was approved by her predecessor. All 26 positions were funded.

Six (6) (Staff) members were transferred from the Ministry of Communication to the Ministry for the Public Service and Administration following the reconfiguration of the Cabinet on the 31st of March 2017.

Seventeen (17) Staff Members were appointed to the Ministry to fill vacant positions in the already existing and approved Ministry establishment. These positions became vacant because:

• Number of staff members who were previously seconded to the Ministry from departments (DPSA & Stats SA) returned to their original positions
• Staff transfer from the Ministry for the public Service and Administration t the Ministry of Communications
• Resignation of staff from Ministry for the Public Service and Administration
• End of term of contracts of staff from Ministry for the Public Service and Administration.

The Minister appointed Staff members from Level 4 to Level 14 in terms of Section 66(2) of the Public Service Regulations, 2016

Financial information will be disclosed on the annual report submitted to Parliament as required by the PFMA.

Minister only have professional relationship with all staff members.

Reply:

a) It is one of our Governments priority to ensure that all members of executive engage in Izimbizo to stay in contact with its people and to listen to their concerns and to be responsive to their needs. The mandate of the Department of Public Service and Administration amongst others are to ensure the values and principles governing public administration as per 195(i) are entrenched in the work of all Government employees including Section 195(ii) the administration in every sphere of government, organ of state and public enterprises. It is therefore a powerful tool for the Ministry for the Public Service and Administration to regularly engage with ordinary South Africans to assess whether these values and principles are lived by government officials.

The Ministry for the Public Service and Administration has hosted various Izimbizo to date.

Minister

• Meloding, Matjhabeng local Municipality in the Free State Province
• Manguzi Village, uMhlabuyalingana Local Municipality, Kwa-Zulu Natal Province
• Madundubala and Mnini Village, Ethekwini Municipality, Kwa-Zulu Natal Province.
• Davhana Village , LIM345 Local Municipality, Limpopo Province
• Mafikeng Local Municipality, North West Province
• Setlagole Village, Ratlou Local Municipality, North West Province
• City Tshwane and the City of Johannesburg, Gauteng Province
• Mhinga Village in Limpopo Province

Deputy Minister

• Khayalisha in the Western Cape Province
• Mokopane in Limpopo Province
• Moletji in Limpopo Province

(b)(i) The total cost to date of all the Izimbizo is R3 174 627.70 were the Ministry has engaged with a total number of about 22 200 attendees. Numerous letters and reports were forwarded to national, provincial and local government departments to follow up on issued raised by the citizens.

(b)(ii) Forty Two (42) service providers were appointed to render various services for the Izimbizo.

c) The following service providers were appointed :

• MASA Catering Services Ltd
• C-Squared Consumer Connectedness
• I-Blink Information Technology
• Nokuhle Projects
• Crocia Events (Pty) Ltd
• BTS Security
• Duduzuthandi Trading
• Hlobs and Tgees Trading Enterprise
• Andimahle Trading Enterprise cc
• Philcon Trading Enterprise
• Focused Enterprises T/A Mboma Corp
• Mr T Conference Village 16
• MMP 1985 Property and Investment
• Refilwe Botsalano Trading Enterprise
• Tshidisaneo Protection Services
• Dintwe Transport Services and Tours
• Bonolo Supply
• Baksumi Distributors
• Ludify Suppliers
• LNT Enterprises
• Lina Mandla Trading Project
• Imvusa Trading 2328
• Makgoboketsa Manyashi Catering
• KS Engineerings
• Blackwater Current (Pty) Ltd
• Kekulo Investment Holdings
• Waterberg Emergency Services
• Mbovana Trading Enterprise
• A Ba Phomelele Trading Enterprises
• Awesome Events
• Limpopo Centre of Sign Language
• Janeklaas Trading
• Mohokwadi Catering
• Moletsi Community Media (MCM)

END

Reply:

The Department does not fund any research and development institutions domestically and International.

END

Reply:

DPSA

The Department of Public Service and Administration has not appointed transaction advisors for tenders in the period 1 January 2012 to 31 December 2016.

CPSI

The Centre for Public Service Innovation (CPSI) did not appoint transaction advisors for tenders in the period 1 January 2012 to 31 December 2016

1. N/A
2. N/A
3. N/A

NSG

(a) and (b) National School of Government did not appoint transaction advisors for tenders

(i) Not applicable

(ii) not applicable

(iii) not applicable

PSC

The Public Service Commission is an independent Constitutional body, accountable to the National Assembly. It is therefore not an entity or body reporting to the Minister of Public Service and Administration MPSA.

END

Reply:

PSC

1. (a); (b); (i)(aa);(i)(bb);(ii)(aa); (ii)(bb): Not applicable to the Public Service Commission (PSC) as the PSC is not an entity in its nature and does not have a board. The PSC is a Constitutional body accountable to the National Assembly.
2. (a) and (b): Ditto (Not applicable to the PSC).

CPSI

1. The Centre for Public Service Innovation does not have a board
2. The CPSI is not required to have a board as it is not a Public Entity but a Government Component

DPSA

The Department of Public Service and Administration does not have a board. 

NSG

1. (a) The National School of Government does not have a board. It is established as schedule 1 December by the Public Service Act, 1994, as amended read with Proclamation No. 43 of 2013
2. The National School of Government does not have a board. It is established as schedule 1 December by the Public Service Act, 1994, as amended read with Proclamation No. 43 of 2013

END

Reply:

b) Reporting to her were awarded any contracts or agreements to conduct business with any state entity

(i) No. There were no contracts awarded to any staff during the 2014-15,

(ii) No. There were no contracts awarded to any staff during the 2015-16 and

(iii) No. There were no contracts awarded to any staff during the 2016-17 financial years.

END

Reply:

Does (a) she, (b) her Deputy Minister or (c) any of the heads of entities or bodies reporting to her make use of security services paid for by the State for herself

The VIP Protection Services under SAPS have a legal mandate to provide protection services to Minister and Deputy Minister.

a) (i) Yes, The Minister makes use of Security Services for herself, paid for by the state through the South African Police Services VIP Protection Unit.

(ii) No, none of her immediate family members use security paid for by the State.

(iii) No, none of her staff members use security services paid for by the State.

b) i) Yes, The Deputy Minister makes use of Security Services for herself, paid for by the state through the South African Police Services VIP Protection Unit.

(ii) No, none of her immediate family members use Security Services paid for by the State.

(iii) No, none of her staff members use Security Services paid for by the State.

c) No, The Head of Department (Director-General) does not make use of Security Services paid for by the State.

(ii) No, none of his immediate family members use Security Services paid for by the State.

(iii) No, none of his staff members use Security Services paid for by the State

(aa) The Ministerial Handbook provides for the Security Services for both the Minister and the Deputy Minister.

(bb) The Security Services provided by the South African Police Services VIP protection Unit is paid for from the South African Police Services budget ;

(cc) No other details related to either the Head of Department, staff members or family members.

END

Reply:

a) The Integrated Financial Management System (IFMS) Programme was originally approved by Cabinet in 2005. The Cabinet approval entailed, amongst others, that a hybrid solution architecture, which comprised a mix of commercial off the shelf (COTS) and bespoke (in-house developed) modules, would be implemented. For purposes of this document this approach is referred to as “IFMS 1”. As a result of challenges that were experienced in the execution of the IFMS, a number of independent reviews were commissioned during 2013 in order to obtain a holistic view of its strengths, weaknesses and opportunities for improved execution of the Programme. Based on the recommendations emanating from these reviews, it was recommended to Cabinet that a revised approach to the IFMS solution architecture should be implemented, which entails that a single COTS solution, with minimal customization, should be utilized in future. The revised approach (for purposes of this document referred to as “IFMS 2”) was approved by Cabinet on 20 November 2013 which is regarded as the inception date for the current approach to the execution of the IFMS.

b) The implementation of the IFMS has been delayed by a number of challenges that have been encountered. These include the complexity of managing a multi-stakeholder programme, extended procurement and contract negotiation processes and insufficient internal skills for the development and integration of the various modules during IFMS 1.

c) In the question reference is made to “Government entities”. It should be noted that the scope of the IFMS is at this stage limited to Public Service departments as listed in the schedules to the Public Service Act, 1994. As part of IFMS 1 some modules were implemented in a limited number of lead sites. These included a human resource management module which was implemented in the Department of Public Service and Administration (DPSA), a procurement management module in National Treasury and an asset management module in a number of departments in the Limpopo Provincial Administration. The human resource management module is currently being used by DPSA. Any modules still in use will eventually be replaced by the single COTS solution procured for IFMS 2.

d) The following can be regarded as successes in relation to IFMS 2:

1. The procurement of a single COTS enterprise resource planning system that will form the technology platform for the IFMS, from Oracle South Africa.
2. The establishment of a dedicated Programme Management Office to manage the IFMS going forward, in National Treasury.
3. The establishment of various governance bodies, with representation from key Programme stakeholders, to govern and oversee the execution of the Programme. These include a Programme Committee, a Risk Committee, a Communications Committee, a Business Owners Committee and an Architecture Board.
4. The mapping and documentation of Public Service business processes in the areas of human resource management, financial management, supply chain management and payroll management in consultation with the various policy owners. These business processes, which are based on best practices, will assist in the design and development of the IFMS.
5. A number of pilot and lead sites, which include both national and provincial departments, have been identified and engagements with these departments are on-going.
6. Detailed planning for the next phases of the Programme, which include the design and development of the solution and its implementation in pilot and lead sites, is being finalized.

e) National Treasury is funding the development and implementation of the IFMS. Questions relating to the cost of the Programme should therefore be directed at National Treasury.

f) It is believed that the IFMS will make a significant contribution in combating corruption in the Public Service. Some of the inherent features of the solution, such as keeping audit trails of transactions and the elimination of manual processes, will assist in this regard. The intention is also to integrate the IFMS with existing systems such as the e-Disclosure system on which certain categories of public servants must declare their financial interests, the Central Supplier Database in National Treasury and the population register in Home Affairs (which will assist to eliminate “ghost workers”).

End

Reply:

a) No and

b) No

END

Reply:

The total number of Government employees appointed on PERSAL in each (a) national and (b) provincial department, as at the end of May 2017, is provided in the table below.

Number of appointments by national and provincial department
as on 31 May 2017
National/Provincial department	Number
Eastern Cape	Cooperative Governance and Traditional Affairs	1 428
	Economic Development, Environmental Affairs and Tourism	545
	Education	67 948
	Health	39 519
	Human Settlements	606
	Office of the Premier	405
	Provincial Treasury	463
	Roads and Public works	4 891
	Rural Development and Agrarian Reform	2 822
	Safety and Liaison	142
	Social Development	4 496
	Sport, Recreation, Arts and Culture	1 158
	Transport	1 505
	Total	125 928
Free State	Agriculture	1 027
	Co-operative Governance and Traditional Affairs	378
	Economic Development, Tourism and Environmental Affairs	697
	Education	28 490
	Health	17 600
	Human Settlements	314
	Office of the Premier	623
	Police, Roads and Transport	3 148
	Provincial Treasury	380
	Public Works	1 747
	Social Development	1 929
	Sport, Arts, Culture and Recreation	914
	Total	57 247
Gauteng	Agriculture and Rural Development	901
	Co-operative Governance and Traditional Affairs	670
	Community Safety	1 172
	E-Government	756
	Economic Development	457
	Education	85 442
	Health	68 410
	Human Settlements	819
	Infrastructure Development	2 580
	Office of the Premier	516
	Provincial Treasury	856
	Roads and Transport	2 105
	Social Development	4 189
	Sport, Arts, Culture and Recreation	649
	Total	169 522
KwaZulu-Natal	Agriculture and Rural Development	2 765
	Arts and Culture	531
	Community Safety and Liaison	169
	Cooperative Governance and Traditional Affairs	1 548
	Economic Development, Tourism and Environmental Affairs	719
	Education	107 611
	Finance	498
	Health	70 000
	Human Settlements	736
	Office of the Premier	619
	Public Works	1 765
	Social Development	3 693
	Sport and Recreation	244
	Transport	4 148
	Total	195 046
Limpopo	Agriculture, and Rural Development	2 926
	Co-operative Governance, Human Settlements and Traditional Affairs	2 157
	Economic Development, Environment and Tourism	1 227
	Education	56 820
	Health	35 810
	Office of the Premier	474
	Provincial Treasury	511
	Public Works, Roads and Infrastructure	3 311
	Safety, Security and Liaison	122
	Social Development	3 303
	Sports, Arts and Culture	484
	Transport	2 221
	Total	109 366
Mpumalanga	Agriculture, Rural Development, Land and Environmental Affairs	1 376
	Co-operative Governance and Traditional Affairs	815
	Community Safety, Security and Liaison	1 425
	Culture, Sport and Recreation	420
	Economic Development and Tourism	227
	Education	40 695
	Health	20 338
	Human Settlements	375
	Office of the Premier	249
	Provincial Treasury	289
	Public Works, Roads and Transport	3 492
	Social Development	1 932
	Total	71 633
National National	Agriculture, Forestry and Fisheries	5 930
	Arts and Culture	466
	Basic Education	860
	Civilian Secretariat for the Police Service	129
	Communications	106
	Cooperative Governance	513
	Correctional Services	40 656
	Economic Development	117
	Energy	586
	Environmental Affairs	1 892
	Government Communication and Information System	433
	Health	2 230
	Higher Education and Training	28 015
	Home Affairs	10 250
	Human Settlements	627
	Independent Police Investigative Directorate	427
	International Relations and Cooperation	2 297
	Justice and Constitutional Development	22 280
	Labour	8 073
	Military Veterans	240
	Mineral Resources	1 094
	National School of Government	239
	National Treasury	2 497
	Office of the Chief Justice	1 837
	Office of the Public Service Commission	263
	Planning, Monitoring and Evaluation	351
	Police	194 802
	Public Enterprises	193
	Public Service and Administration	500
	Public Works	5 844
	Rural Development and Land Reform	5 532
	Science and Technology	450
	Small Business Development	199
	Social Development	895
	Sport and Recreation South Africa	188
	Statistics South Africa	3 314
	Telecommunications and Postal Services	307
	The Presidency	602
	Tourism	519
	Trade and Industry	1 401
	Traditional Affairs	81
	Transport	667
	Water and Sanitation	6 078
	Women	107
	Total	354 087
North West	Community Safety and Transport Management	1 531
	Culture, Arts and Traditional Affairs	699
	Economy and Enterprise Development	210
	Education and Sport Development	30 978
	Finance	615
	Health	17 557
	Local Government and Human Settlements	520
	Office of the Premier	795
	Public Works and Roads	2 917
	Rural, Environment and Agriculture Development	1 495
	Social Development	2 436
	Tourism	154
	Total	59 907
Northern Cape	Agriculture, Land Reform and Rural Development	589
	Co-operative Governance, Human Settlements and Traditional Affairs	620
	Economic Development and Tourism	208
	Education	12 730
	Environment and Nature Conservation	253
	Health	6 968
	Office of the Premier	259
	Provincial Treasury	339
	Roads and Public Works	895
	Social Development	958
	Sport, Arts and Culture	467
	Transport, Safety and Liaison	383
	Total	24 669
Western Cape	Agriculture	949
	Community Safety	341
	Cultural Affairs and Sport	620
	Economic Development and Tourism	232
	Education	41 456
	Environmental Affairs and Development Planning	391
	Health	32 254
	Human Settlements	473
	Local Government	374
	Premier	1 168
	Provincial Treasury	357
	Social Development	2 203
	Transport and Public Works	2 342
	Total	83 160
Total	1 250 565
Data source: PERSAL
Compiled by the DPSA
Excludes Defence and State Security Agency
Excludes periodical and abnormal type of appointments

END

Reply:

(a) No and

(b) No

End

Reply:

The PSC scrutinized financial interests of SMS members of the South African Police Service (SAPS)/Department of Police for the 2012/2013 to 2015/2016 financial years in terms of Chapter 3 G of the Public Service Regulations (PSR), 2001. Regulation 16(1) of the SAPS Employment Regulations of 2008 is a derivative of Chapter 3 of the PSR, 2001. Both PSR, 2001 and Regulation 16(1) provide that if the PSC is of the opinion that a registrable interest of a designated employee conflicts or is likely to conflict with the execution of any official duty of that employee, the PSC shall refer the matter to the relevant Executive Authority. Upon such referral, the EAs were expected to consult with the employee concerned and take appropriate steps. The EAs were also expected to report to the PSC within 30 days from the date of the referral, with information on actions taken subsequent to the referral. If no actions were taken, the EAs were supposed to provide reasons thereof.

(a)

(i) No. The PSC did not refer any matter to the Minister of Police (the Minister) relating to conflicts of interest during the 2012/2013 financial year. Due to capacity constraints, the PSC could not scrutinise all the financial disclosure forms that were submitted in respect of the 2012/2013 finical year.

(ii) Yes. The PSC consulted with the forty (40) officials within the SAPS, whose registrable for the 2013/2014 were construed to be posing potential conflicts. The purpose of the consultations was to determine the following:

• The extent of the involvement of the officials in the companies.
• Whether the officials perform any remunerative work outside their normal duties for the companies.
• Whether the involvement of the officials in the companies could lead to actual conflicts of interest.

In terms of Chapter 3 G of the PSR, 2001 the PSC was supposed to refer matters to the relevant Executive Authority in cases where an opinion was held that a conflict of interest existed or was likely to occur. Subsequent to the consultations the PSC referred the forty (40) cases of potential conflicts of interests identified through the scrutiny of financial disclosure forms submitted for the 2013/2014 financial year to the Minister in terms of Chapter 3 G of these PSR, 2001. It was recommended to the Minister that the Minister should provide advice to the officials concerned on the following issues:

• Manage potential conflicts of interest so that they do not lead to actual conflicts of interest.
• Disclose all their registrable interests on an annual basis.
• Seek prior permission to conduct Remunerative Work Outside the Public Service.
• Refrain from conducting business with the State

A further recommendation was made that the Minister should consult with the employees who were found to have not disclosed all their registrable interests, to determine the reasons for not fully disclosing their registrable interests and thereafter, consider charging these officials with misconduct for not complying with Chapter 3 of the PSR. The Minister was requested to revert to the PSC within 30 days from the date of receipt of the letter from the PSC, with information on actions taken subsequent to the referral. If no actions were taken, the Minster was requested to provide the reasons thereof.

(iii) Yes. The PSC consulted with the twenty seven (27) officials within the SAPS, whose registrable for the 2014/2015 were construed to be posing potential conflicts. The purpose of the consultation was to determine the following:

• The extent of the involvement of the officials in the companies.
• Whether the officials perform any remunerative work outside their normal duties for the companies.
• Whether the involvement of the officials in the companies could lead to actual conflicts of interest.

In terms of Chapter 3 G of the PSR, 2001 the PSC was supposed to refer matters to the relevant Executive Authority in cases where an opinion was held that a conflict of interest existed or was likely to occur. Subsequent to the consultations the PSC referred the twenty-seven (27) cases of potential conflicts of interests identified through the scrutiny of financial disclosure forms submitted for the 2014/2015 financial year to the Minister in terms of Chapter 3 G of these PSR, 2001. It was recommended to the Minister that the Minister should provide advice to the officials concerned on the following issues:

• Manage potential conflicts of interest so that they do not lead to actual conflicts of interest.
• Disclose all their registrable interests on an annual basis.
• Seek prior permission to conduct Remunerative Work Outside the Public Service.
• Refrain from conducting business with the State

A further recommendation was made that the Minister should consult with the employees who were found to have not disclosed all their registrable interests, to determine the reasons for not fully disclosing their registrable interests and thereafter, consider charging these officials with misconduct for not complying with Chapter 3 of the PSR. The Minister was requested to revert to the PSC within 30 days from the date of receipt of the letter from the PSC, with information on actions taken subsequent to the referral. If no actions were taken, the Minster was requested to provide the reasons thereof.

(iv) Yes. The PSC scrutinised the financial disclosure forms in terms of Regulation 21(1) of the PSR 2016. In terms of this Regulation, the PSC must assess compliance with the requirement to disclose all financial interests and also to establish whether the involvement of officials in any activities of the companies could lead to conflicts of interest. It was found that sixty-one (61) officials within the SAPS did not disclose all their registrable interests. The PSC advised the Minister to consult with the officials concerned to determine the reasons for not fully disclosing their registrable interests and thereafter, consider taking disciplinary action against these officials for not complying with the requirements of the Financial Disclosure Framework, in terms of the Disciplinary Code and Procedures, as contained in the SMS Handbook.

The scrutiny also revealed that there were ninety-one (91) officials whose financial interests could be construed as posing potential conflicts of interest. In view of the likelihood that these officials could use State resources to further their private interests, the PSC advised the Minister to consult with the officials concerned to discuss the steps to remove the conflicts of interest in terms of Regulation 21(1)(c). The Minister was also advised that should the officials fail to take appropriate steps to remove the conflicts of interests after such consultation had taken place, the Minister must, in terms of Regulation 21(1)(d) cause disciplinary action to be taken against the officials concerned.

There were officials within the SAPS, with whom the PSC had consulted in the previous financial years and was satisfied with the explanation given regarding the officials involvement in companies. The PSC advised that the involvement of these officials in companies must be tightly monitored to ensure that they do not lead conflicts of interest. The Minister was also advised that should it transpire that such involvement poses potential conflicts of interest, the Minister should take the necessary steps in terms of Regulation 21(1)(c) and (d) as indicated above.

The PSC also found that seven hundred and sixteen (716) officials within the SAPS complied with the Financial Disclosure Framework and are not involved in activities that could be construed as posing potential conflicts of interest. In view thereof, no further action was required from the Minister with regard to the said officials.

The Minister was requested, in terms of Regulation 21(1)(e) of the PSR, 2016, to revert to the PSC within 30 days of receipt of the letter from the PSC with an indication as to whether any steps were taken regarding the PSC’s findings. If steps were taken, a description of those steps was to be provided. If no steps were taken, the Minister was requested to kindly provide the reasons thereof.

(v) No. The due date for the submission of financial disclosure forms in respect of the 2016/2017 financial year was 31 May 2017. The PSC is currently capturing statistics relating to the submission of these forms. The scrutiny of the financial disclosure forms has not been commenced with yet.

(b) No. The PSC has never received any report from the Minister of Police in terms of Chapter 3 G of the PSR, 2001 or in terms of Regulation 21 of the PSR, 2016.

END

Reply:

DPSA

The Department of Public Service and Administration has not procured any services and/or made any payment to Bell Pottinger. The Department never required any services from Bell Pottinger.

NSG

b)(i) The National School of Government (NSG) did not procure any services from Bell Pottinger

(ii) The NSG did not procure any services from any other public relations firms

The NSG did not have any need for such services.

CPSI:

(b) (i) No-the CPSI did not have any need to procure from the said company

(ii) No the CPSI did not have any need to procure from any other public relations firms

(aa) Not applicable

(bb) Not applicable

(cc) Not applicable

(dd) Not applicable

(ff) Not applicable

END

Reply:

The requirement to disclose financial interests by Public Servants is regulated by the Financial Disclosure Framework. This Framework was introduced in March 2000 with the requirement that all Heads of Department (HoD) and employees on post level 15 in National and Provincial Departments should disclose their registrable interests on the form determined for this purpose by the Public Service Commission (PSC). In May 2001, the Financial Disclosure Framework was incorporated into the Public Service Regulations (PSR), 2001 and extended to cover all members of the Senior Management Service (SMS i.e. levels 13 to 16). These Regulations have since been repealed by the PSR, 2016, which came into effect on 1 August 2016.

Prior to the implementation of the PSR, 2016 the disclosure of financial interests was made in terms of Chapter 3 C.1 of the PSR, 2001, which stipulated that every designated employee (SMS member) shall, not later than 30 April each year, disclose to the relevant Executive Authority, particulars of all her/his registrable interests in respect of the period 1 April of the previous year to 31 March of the year in question. Any person who assumed duty as a designated employee after 1 April in a year was required to make such a disclosure within 30 days after assumption of duty in respect of the period of 12 months preceding her/his assumption of duty. The Executive Authorities were required to submit copies of the forms on which the designated employees disclosed their financial interests, to the PSC by not later than 31 May of each year. These provisions of the PSR, 2001 were retained in new PSR, 2016.

The submission of financial disclosure forms by the National Commissioner, Deputy National Commissioners and Provincial Commissioners between the period 2012/2013 and 2015/2016 are indicated in Tables 1 to 3 below:

Table 1: Submission of financial disclosure forms by the National Commissioner/Acting Commissioner between the period 2012/2013 and 2015/2016

Names	Financial Years
	2012/2013	2013/2014	2014/2015	2015/2016
Phiyega MV (National Commissioner)	Yes	Yes	Yes	No On suspension
Phahlane JK (Acting National Commissioner)	Yes	Yes	Yes	Yes (Acting)

Table 1 above shows that the National Commissioner of the SAPS submitted her financial disclosure forms consistently between the financial years 2012/2013 and 2014/2015. The PSC did not receive the financial disclosure form of the National Commissioner in respect of the 2015/2016 financial year. This is apparently due to the fact that she has been placed on special leave during this period. The financial disclosure forms of the current Acting National Commissioner were submitted consistently between the period 2012/2013 and 2015/2016.

The submission rate of financial disclosure forms by Deputy National Commissioners is shown in Table 2 below:

Table 2: Submission of financial disclosure forms by the Deputy National Commissioners between the period 2012/2013 and 2015/2016

Names	Financial Years
	2012/2013	2013/2014	2014/2015	2015/2016
Masemola SF (Operational Services)	Yes	Yes	Transferred to Limpopo as Provincial Commissioner (Please see Table 3 below). (Post not provided for in the structure)	(Post not provided for in the structure)
Lebeya SG (Crime detection)	Yes	Yes	Termination of service (Post not provided for in the structure)	N/A (Post not provided for in the structure)
Mofomme AL (Physical Resource Management)	Yes	Yes	Termination of service (Post not provided for in the structure)	N/A (Post not provided for in the structure)
Mazibuko NNH (Human Resource Management)	Yes	Yes	Retired (Post not provided for in the structure)	N/A (Post not provided for in the structure)
Dramat A (Directorate of Priority Crime Investigations)	Yes	Yes	Termination of service (Replaced by Ntlemeza BM)	N/A
Ntlemeza BM (Directorate of Priority Crime Investigations)	Yes	Yes	Yes (Acting in the post vacated by Dramat A)	Yes
Schutte SJP (New Structure: Resources Management )	Yes Submitted as a Divisional Commissioner	Yes Submitted as a Divisional Commissioner	Yes Submitted as Deputy National Commissioner Asset and Legal Management/ Resources Management	Yes Submitted as Deputy National Commissioner Asset and Legal Management/ Resources Management
Mbekela CN (Corporate Service Management: name changed to Human Resource Management in 2016)	Yes	Yes	Yes	Termination of service
Mgwenya BC (Chief Operations Officer)	Yes	Yes	Yes Post of Chief Operations Officer was abolished. Official was moved to the re-established post of Deputy National Commissioner Human Resource Management	Yes
Molefe J (Executive Legal Officer)	Yes	Yes	Yes	Yes Resigned 31-08-2016

Table 2 above shows that the ten (10) officials who are/were on the level of Deputy National Commissioner in the SAPS submitted their financial disclosure forms for the 2012/2013 and 2013/2014 financial years. During the 2014/2015 and 2015/2016 financial years, the SAPS experienced certain changes relating to the incumbency of the posts of Deputy National Commissioner. The following changes were experienced:

• Masemola SF, who was the Deputy National Commissioner responsible for Operational Services, was transferred to the Limpopo Province as a Provincial Commissioner. The PSC was informed that subsequent to this transfer, the post of National Commissioner: Operational Services was not provided for on the structure of the SAPS during the 2014/2015 and 2015/2016 financial years. In view thereof, the financial disclosure form of the incumbent of the post of Deputy National Commissioner: Operational Services was not expected during these periods.

• The services of Lebeya SG, who was the Deputy National Commissioner responsible for Crime Detection, were terminated. The PSC was informed that subsequent to this termination, the post was not provided for on the structure of the SAPS during the 2014/2015 and 2015/2016 financial years. In view thereof, the financial disclosure forms of the incumbent of the post of Deputy National Commissioner: Crime Detection were not expected during these periods.

• The services of Mofomme AL, who was the Deputy National Commissioner responsible for Physical Resource Management, were terminated. The PSC was informed that subsequent to this termination, the post was not provided for on the structure of the SAPS during the 2014/2015 and 2015/2016 financial years. In view thereof, the financial disclosure forms of the incumbent of the post of Deputy National Commissioner: Physical Resource Management were not expected during these periods.

• Mazibuko NNH, who was the Deputy National Commissioner responsible for Human Resource Management, retired from the service. The PSC was informed that subsequent to this retirement, the post was not provided for on the structure of the SAPS during the 2014/2015 and 2015/2016 financial years. In view thereof, the financial disclosure forms of the incumbent of the post of Deputy National Commissioner: Human Resource Management were not expected during these periods.

• The services of Dramat A, who was the Deputy National Commissioner responsible for the Directorate of Priority Crime Investigations, were terminated during 2014/2015 financial year. This official was replaced by Ntlemeza BM in an acting capacity during the 2014/2015 financial year. Ntlemeza BM was subsequently appointed permanently to this position and his financial disclosure form for 2015/2016 financial year was submitted. Table 2 shows further that Ntlemeza BM has been submitting his financial disclosure forms consistently between the 2012/2013 and 2015/2016 financial years.

• Schutte SJP submitted the financial disclosure form as Divisional Commissioner during the 2012/2013 and 2013/2014 financial years. During the 2014/2015 and 2015/2016 financial years the official submitted the financial disclosure forms as Deputy National Commissioner: Asset and Legal Management/Resources Management.

• Mbekela CN, who was the Deputy National Commissioner responsible for Corporate Service Management (name changed to Human Resource Management in 2016) submitted the financial disclosure forms consistently between the period 2012/2013 and 2014/2015. The services of this official were terminated during the 2015/2016 financial year. In view thereof, the financial disclosure form of this official was not expected during the 2015/2016 financial year.

• Mgwenya BC submitted the financial disclosure forms consistently between the 2012/2013 and 2015/2016 financial years. During 2012/2013 and 2013/2014 financial years the official was occupying the post of Chief Operations Officer. The PSC was informed that the post of Chief Operations Officer was abolished during the 2014/2015 financial year. The official was then moved to the re-established post of Deputy National Commissioner: Human Resource Management.

• Molefe J submitted the financial disclosure forms consistently between the 2012/2013 and 2015/2016 financial years. Although the official resigned from the SAPS during the 2015/2016 financial the financial disclosure form for this period was submitted prior to the resignation.

The submission rate of financial disclosure forms by Provincial Commissioners is shown in Table 3 below:

Table 3: Submission of financial disclosure forms by the Provincial Commissioners between the period 2012/2013 and 2015/2016

Provinces	Names	Financial Years
		2012/2013	2013/2014	2014/2015	2015/2016
Eastern Cape	Binta CC	Yes	Yes	Yes	Yes
Free State	Sitole KJ	Yes	Yes	N/A Replaced by Mpembe TS	N/A
	Mpembe TS	Submitted as Limpopo Provincial Commissioner	Yes	Yes
Gauteng	Petros M	Yes	Contract expired Replaced by Mothiba LJ	N/A	N/A
	Mothiba LJ	Yes Submitted as Divisional Commissioner: Visible Policing	Yes Replaced Petros LJ as Provincial Commissioner	Yes	Yes
KwaZulu-Natal	Ngobeni BM	Yes	Yes	Yes	Yes
Limpopo	Mpembe TS	Yes	Yes	Yes Submitted as Free State Provincial Commissioner
	Masemola SF	Yes Submitted as Deputy National Commissioner	Yes Submitted as Deputy National Commissioner	Yes	Yes
Mpumalanga	Ntobela TR	Yes	Yes Contract expired on 31-10-2014	N/A	N/A
	Nogwanya VM	Yes Submitted as Provincial Head: Legal and policy services	Yes Appointed as Acting Provincial Commissioner on 03-11-2014	Yes The official returned to his/her substantive post of Provincial Head: Legal and Policy Services	Yes Submitted as Provincial Head: Legal and Policy Services
	Magadlela MD	Yes Submitted as Provincial Head: Detective Services: Mpumalanga	Yes	Yes Appointed as Provincial Commissioner on 01-02-2015	Yes
North West	Mbombo MZN	Yes	Yes	Yes Retired on 31-05-2015	N/A
	Tsumane LJ	Yes	Yes	Yes Submitted as Provincial Head: Detective Services	Yes Acting on a vacant post of Provincial Commissioner
Northern Cape	Basson JD	Yes	Yes	Yes Retired on 31-08-2015	N/A
	Shivuri RP	Yes	Yes Submitted as Deputy Provincial Commissioner: Policing	Yes Appointed as Provincial Commissioner on 01-09-2015	Yes
Western Cape	Lamoer AH	Yes	Yes	N/A Contract expired on 30-11-2015	N/A
	Patekile TE	Yes Submitted as Provincial Head: Operations Coordination: Eastern Cape	Yes	Yes	Yes Appointed as Provincial Commissioner pointed as on 09-01-2016

• Yes: denotes that the Minister submitted the financial disclosure forms of officials to the PSC.
• No: denotes that financial disclosure forms were not received by the PSC during the financial year in question.
• N/A: denotes that financial disclosure forms were not expected by the PSC during the financial year in question.

Table 3 above shows that all the officials within the SAPS who were occupying or acting in the posts of Provincial Commissioner, submitted their financial disclosure forms for the period between 2012/2013 and 2015/2016 financial years. The Table also shows that there were changes in relation to the incumbency of posts. These changes and the effects thereof on the state of compliance with the requirements to submit financial disclosure forms are explained in the following paragraphs:

• Sitole KJ was replaced by Mpembe TS as Provincial Commissioner for the Free State Province during 2014/2015. In view thereof, the financial disclosure forms in respect of the 2014/2015 and 2015/2016 financial years were not expected from Sithole KJ.

• Mpembe TS submitted the financial disclosure forms as Provincial Commissioner: Limpopo during 2012/2013 and 2013/2014 financial years. He was transferred to Free State during 2014/2015 where submitted his financial disclosure forms for the 2014/2015 and 2015/2016 financial years.

• The employment contract of Petros M expired during the 2013/2014 financial years, and was replaced by Mothiba LJ as Provincial Commissioner: Gauteng. The financial disclosure form of Petros M was submitted in respect of the 2012/2013 financial year. This was the only period when a financial disclosure form was expected from this official. Mothiba LJ submitted the financial disclosure forms as Provincial Commissioner: Gauteng between the period 2013/2014 and 2015/2016 financial years. He had previously been submitting as Divisional Commissioner: Visible Policing.

• Masemola SF replaced Mpembe TS as Provincial Commissioner: Limpopo during the 2014/2015 financial year. This official (Masemola SF) submitted the financial disclosure forms as Deputy National Commissioner in respect of the 2012/2013 and 2013/2014 financial years. The financial disclosure forms of the official were also submitted in respect of the 2014/2015 and 2015/2016 financial years.

• The employment contract of Ntobela TR expired during 2013/2014 after the official had submitted the financial disclosure forms as Provincial Commissioner for Mpumalanga in respect of the 2012/2013 and 2013/2014 financial years. Nogwanya VM was appointed Acting Provincial Commissioner on 3 November 2013. The financial disclosure forms of Nogwanya VM were submitted consistently between the period 2012/2013 and 2015/2016 financial years as Provincial Head: Legal and Policy Services.

• Magadlela MD was appointed as a Provincial Commissioner with effect from 1 February 2015. This official (Magadlela MD), who was initially the Provincial Head of Detective Services in Mpumalanga has been submitting his financial disclosure forms consistently between the periods 2012/2013 and 2015/2016.

• Mbombo MZN, who was the Provincial Commissioner for North West, retired during 2014/2015 financial year (on 31May 2015). The financial disclosure forms of this official were, however, submitted in respect of the period between 2012/2013 and 2014/2015 financial years. He was replaced by Tsumane LJ who is the Provincial Head of Detective Services in an acting capacity. Tsumane LJ has been submitting the financial disclosure forms consistently between the periods 2012/2013 and 2014/2015 financial years.

• Basson JD who was the Provincial Commissioner for the Northern Cape submitted the financial disclosure forms consistently between the period 2012/2013 and 2014/2015. The official retired from the service on 31 August 2015 and was replaced by Shivhuri RP. The latter has been submitting the financial disclosure forms consistently between the period 2012/2013 and 2015/2016 financial years. The official was previously occupying the post of Deputy Provincial Commissioner: Policing.

• Lamoer AH who was the Provincial Commissioner for the Western Cape, submitted the financial disclosure forms in respect of 2012/2013 and 2013/2014 financial years. The employment contract of the official expired on 30 November 2015. The official’s financial disclosure form for the 2014/2015 financial year was not submitted. This form was supposed to have been submitted in view of the fact that the contract expired seven (7) months after the due date for the submission of financial disclosure forms.

• Lamoer AH was replaced by Patekile TE as Provincial Commissioner for the Western Cape with effect from 9 January 2016. The official (Patekile TE) submitted the financial disclosure forms consistently between the period 2012/2013 to 2015/2016 financial years. The official was initially occupying the post of Provincial Head: Operations Coordination in the Eastern Cape.

The due date for the submission of financial disclosure forms for the 2016/2017 financial year was 31 May 2017. The PSC is still capturing data relating to that.

Reply:

DEPARTMENT OF PUBLIC SERVICE ANDS ADMINISTRATION (DPSA)

1. (b) No
2. (b) No (i) No (ii) No

(aa) Not applicable, (bb) Not applicable

NATIONAL SCHOOL OF GOVERNMENT (NSG)

1. (a) National School of Government did not participate in the Dialogue with the President: Unpacking of the SONA 2017 on Radical Economic Transformation Implementation event hosted at the Oyster Box Hotel in Umhlanga, Durban, on 25 February 2017

(2) (a) National School of Government did not participate in the auction.

CENTRE FOR PUPLIC SERVICE INNOVATION (CPSI)

1. (b) No
2. (b) No (i) No (ii) No

(aa) Not applicable, (bb) Not applicable

END

Reply:

1. According to information from PERSAL, as at 28 February 2017, there are 61 Deputy - Directors General (DDG) posts that are currently vacant across National Departments (Annexure 1).

(a) Information from PERSAL indicates that the median time these posts have been vacant for is 19 months.

(b) Details with regards to the reasons for each vacancy can be obtained from the respective departments.

2. Advertising, interviewing and filling of posts within departments remain the responsibility of each Executive Authority, therefore information in this regard can be obtained from the relevant departments.

3. (a) There are 168 DDGs currently employed across all National Departments (Annexure 2).

(b) Relevant details with regards to acting appointments can be obtained from relevant departments.

 (c) Relevant details with regards to any of the specified persons having applied for the position of deputy director-general in which they are acting can be obtained from the respective departments.

4. Which contracts of deputy director-general will expire in the following financial years (Annexure 3):

(a) 2017-18 = 11 contracts

(b) 2018-19 = 5 contracts

(c) 2019-20 = 3 contracts

NB: The majority of positions at Deputy Director –General level in the Public Service are filled on a permanent basis.

END

Reply:

Paragraph 1.2.4 of Chapter 5 of the Ministerial Handbook relates to the purchase of motor vehicles for Members. There are proposals to amend this provision as part of the review of the Ministerial Handbook.

(a) It is expected that the review of the Ministerial Handbook will be completed once the Joint Cabinet Committee has considered the content and approved a revised Ministerial Handbook.

(b)The details of the revised Ministerial Handbook will be made available as soon as it is approved by the Cabinet.

End

Reply:

The Department of Public Service and Administration (DPSA) did not procure any services from and/or made any payments to the Decolonisation Foundation.

The National School of Government (NSG) has neither procured any services nor made any payments to the Decolonisation Foundation.

(b) (i) No – The Centre for Public Service Innovation (CPSI) has not procured nor had any need to procure any services from the Decolonisation Foundation.

(ii) No – The CPSI has not made any payments nor had any need to make payments to the Decolonisation Foundation.

(aa) Not applicable

(bb) Not applicable

(cc) Not applicable

(dd) Not applicable

(ff) Not applicable

End

Reply:

1(a) The DPSA is not aware of the reasons why the Department did not appoint a Health Risk Manager for the period 1 October 2013 to 31 December 2018.

1(b) In terms of Regulation 48 of the Public Service Regulations, 2016, the Head of Department is tasked with the responsibility to manage leave in the department.

(2) No, the PILIR has not been replaced by a different system and is still in effect.

PILIR is implemented in accordance with clause 7.5 of Public Service Coordinating Bargaining Council (PSCBC) Resolution 7 of 2000 as amended by PSCBC Resolutions 5 of 2001, 15 of 2002 and 1 of 2012 respectively.

According to the resolutions, an employee whose normal sick leave credits in a cycle have been exhausted and who, according to the relevant practitioner, requires to be absent from work due to a disability which is not permanent, may be granted sick leave on full pay.

The DPSA issued the Policy and Procedure on Incapacity Leave and Ill-health Retirement on the implementation of PILIR in November 2005.

(3) All departments are implementing PILIR. The Gauteng Department of Health is the only department not to appoint a Health Risk Manager for the period
     1 October 2013 to 31 December 2018.

     My office has issued correspondence to the new MEC of Health in Gauteng, to apprise her of the non-appointment of Health Risk Managers in the        Gauteng Department of Health for her immediate intervention.

END

Reply:

(a)(b) (i) (ii) Based on information received from National Treasury, the total budgets and amounts budgeted for Compensation of Employees (CoE) in National and provincial departments for the 2017/18 financial year, with CoE Expressed as a percentage of the total budget, are contained in the attached Appendices 1 and 2 respectively.

End

Reply:

DPSA

1. The Department of Public Service and Administration (a) does not have a chief executive officer position, (b) the chief financial officer position is filled (c) does not have a chief operating officer position
2. N/A
3. N/A

PUBLIC SERVICE COMMISSION (PSC)

The Public Service Commission (PSC) is an independent Constitutional body, and its budget is appropriated via the Minister of Public Service and Administration.

1. The PSC has no vacancy to this effect.
2. Not applicable, please see (1) above
3. Not applicable, please see (a) and (b) above.

CPSI

1. (a) No, (b) No, (c) No
2. Not applicable, (ii) Not applicable
3. Not applicable
4. Not applicable

NSG

1. National School of Government (NSG) is a Schedule 1 national department Equivalent positions in the NSG referred to in question 1 above are: (a) Principal, (b) Chief Financial Officer and (c) Deputy Director General: Corporate Management. Both the positions of Principal and CFO are currently filled. The post of Deputy Director General: Corporate Management (DDG: CM) has been vacant since 01 August 2016.

2. The DDG: CM position was advertised on 09 December 2016. Interviews were scheduled for 22 March 2017 but has to be postponed. A new date for interviews will be scheduled, in consultation with the NSG, by the Ministry.

3. Two Chief Directors have been appointed to act in the position on a three months rotational basis since the post became vacant. One of the two Chief Directors in in the second rotational term of three months, which ends on 30 April 2017. The other Chief Director has only acted for one rotational three months term. Both Chief Directors have applied for the vacant position.

End

Reply:

According to information at the disposal of DPSA based on the quarterly reports received from national departments (a) there were 53 Labour cases for the national departments in 2016/17 financial year (i) (aa) there were 20 cases for 2014/15 financial year and (bb) there were 46 cases for 2015/16 financial year (ii) Since 1 April 2016 (b) (i) there are 8 cases concluded and (ii) 45 cases which are still pending. The legal cost are paid for by the affected national departments who take responsibility for the costs of their individual cases. Attached for ease of reference is the table of involved national departments for 2014/15, 2015/16 and financial years.

End

Reply:

(1) Yes, there are 10 vacant Directors-General positions in National Departments

(a) Department of Arts and Culture: 2 years, 2 months

Department of Communications: 2 years, 10 months

Department of Cooperative Governance: 10 months

Department of International Relations and Cooperation: 9 months

Department of Military Veterans: 2 years

Department of Mineral Resources: 1 year, 1 month

Department of Planning, Monitoring and Evaluation: 1 years, 6 months

Department of Transport: 10 months

Economic Development Department: I year, 11 months

Government Communication and Information System: 1 year, 7 months

(b) Details with regards to the reasons for each vacancy can be obtained from the respective departments.

 

(2) Advertising, interviewing and filling of posts within departments remain the responsibility of each Executive Authority, therefore information in this regard can be obtained from the relevant departments.

 

(3) (a) There are 13 persons appointed in acting capacity as Directors - General.

(b) Department of Arts and Culture: 1 year, 3 months

Department of Communications: 1 year, 11 months

Department of Cooperative Governance: 1 month

Department of International Relations and Cooperation: 9 months

Department of Military Veterans: 5 months

Department of Mineral Resources: 1 year, 1 month

Department of Planning, Monitoring and Evaluation: 2 years, 5 months

Department of Police: 1 year and 5 months

Department of Rural Development and Land Reform: 4 months, there is an incumbent appointed in acting capacity since the Director- General is currently on suspension.

Department of Transport: 6 months

Economic Development Department: 11 months

Government Communication and Information System: 2 year, 5 months

(c) Relevant details with regards to any of the specified persons having applied for the position of director-general in which they are acting can be obtained from the respective departments.

 

(4) Contracts of directors-general expiring in the following financial years:

(a) 2017-18 Financial year

Department of Women: 14 November 2017

Department of Police: 11 June 2017

Department of Public Works: 14 January 2018

Department of Science and Technology: 31 March 2018

Office of the Chief Justice: 31 March 2018

(b) 2018-19 Financial year

Department of Small Business Development: 30 September 2018

Department of Traditional Affairs: 31 August 2018

National Treasury: 15 May 2018

(c) 2019-20 Financial year

Department of Defence: 14 December 2019

Department of Labour: 30 November 2019

National School of Government: 31 December 2019

Department of Home Affairs: 31 March 2020

End

Reply:

(a)(b) No central information repository exists to identify those government employees (or their spouses) in national and provincial departments conducting business with the departments that employ them (i)(ii)(iii)(aa). Departments may be approached for such information.

(bb) Regulation 13 (c) of the Public Service Regulations, 2016 (which came into effect on 01 August 2016) prohibits public service employees from conducting business with an organ of state. In terms of regulation 13 (c) provided public service employees with a period of six months (which ended on 31 January 2017) to relinquish their interests in business that are conducting business with an organ of state, or else to resign from the Public Service. In January 2017, a letter was addressed to my colleagues requesting them to bring Public Service Regulations, 2016 and the transitional arrangements to the attention of public service employees registered on the Central Supplier Database. They were also provided with the guideline on sanctions that may be imposed as an outcome of the disciplinary process, when an employee is in breach of Public Service Regulations, 2016. Currently the DPSA is monitoring the implementation of regulation 13 (c), which includes employees conducting business with their departments. We therefore do not as yet have information on action that has been taken against officials.

The requirements for public service employees to disclose the financial interests of their spouses is still to be enacted through the adoption of regulations in terms of the Public Administration Management Act, 2014.

End

Reply:

The Labour Force Survey indicates the job fluctuations in the Community and Social Services sector for the whole of Limpopo’s labour market.

In so far as my portfolio is concerned, I can only respond on the trends during the quarter ending 31 December 2016 in respect of occupations in the Public Service departments of the Limpopo Provincial Administration in so far as they can be judged to fall within the Community and Social Services sector.

According to the information at my disposal, the jobs (posts) in the said occupations that can be linked to the Community and Social Services sector have reduced by 131 posts during the quarter ending 31 December 2016 of which 130 are from Auxiliary and Related Workers. The table below contains further detail in this regard per the relevant occupational categories:

Related occupations	Filled posts Oct 2016	Vacant posts Oct 2016	Filled posts Dec 2016	Vacant posts Dec 2016	Variance in Posts between Dec to Oct 2016
AUXILIARY AND RELATED WORKERS	838	142	704	146	-130
COMMUNITY DEVELOPMENT WORKERS	365	6	364	7	0
INSTITUTION BASED PERSONAL CARE WORKERS	1	0	1	0	0
PSYCHOLOGISTS AND VOCATIONAL COUNSELLORS	131	161	130	162	0
SOCIAL WORK AND RELATED PROFESSIONALS	1 768	70	1 765	73	0
SUPPLEMENTARY DIAGNOSTIC RADIOGRAPHERS	55	31	54	31	-1
YOUTH WORKERS	17	0	17	0	0
TOTAL	3 175	410	3 035	419	-131

REPLY TO QUESTION (b)

The reason for a reduction in job levels in these occupational categories may in general be ascribed to -

(i) steps taken by departments to be more efficient in their operational processes and the delivery of services as well as the management of their organisational structures; and

(ii) the reduced compensation budgets which were introduced with effect from 1 April 2016, in respect of the Public Service as a whole.

END

Reply:

The Department did not procure any services from and/or made any payments to (a) Mr Mzwanele Manyi, (b) the Progressive Professionals Forum, (c) the Decolonisation Fund and/or (d) the Black Business Council;

The department did not procure any services nor made any payments to the above-mentioned suppliers since their services were not required by the department during the period.

End

Reply:

(i) Late Minister Chabane.

1. Make: Volkswagen
2. Model: Touareg 3.0
3. Price: R 755 720.82
4. Purchased date: 25 July 2014

aa) None

aaa) 2014-15 Financial Year

bbb) None

bb) None

NB: Subsequently written off due to accident.

(i) Minister Ramatlhodi.

a) Make: Ford

b) Model: Everest 3.2D LTD 4X4 6At

c) Price: 714 500.40

d) Purchased date: 18 April 2016

aa) None

aaa) None

bbb) None

bb) 2016-17 Financial Year

(ii) Deputy Minister Dlodlo.

1. Make: Audi
2. Model: Audi A8 3.0 TDI QuatrroTip-tronic
3. Price: 750 000.00
4. Purchased order date: 02 June 2016

aa) None

aaa) None

bbb) None

bb) 2016-17 Financial Year

(ii) Deputy Minister Dlodlo.

1. Make: Audi
2. Model: Audi A7 Sportback3.0 TDI Tip-tronic
3. Price: 735 700.00
4. Purchased order date: 20 June 2016

aa) None

aaa) None

bbb) None

bb) 2016-17 Financial Year

END

Reply:

Budgets for pending cases, involving employees, is the responsibility of individual national and provincial Accounting Officers. The Ministry for Public Service and Administration thus does not have detailed information on such budgets.

END

Reply:

1.  Based on the third quarter of 2016/17 financial year statistical reports received from provinces and national departments, there are:

2.  (a) (i) 45 employees who are on precautionary suspension in national departments; and

(ii) 24 employees who are on precautionary suspension in provincial departments.

(b) In the provinces, of the 24 employees on precautionary suspension in 2(a)(ii), 23 employees were suspended for the period requested, as follows:

(i) Fourteen (14) precautionary suspensions that are more than six month but less than one year;

(ii) Four (4) precautionary suspensions are more than one year but less than two years; and

(iii) Five (5) precautionary suspensions for two years and more.

3.  Based on the reports received from provinces and national departments, the total cost of precautionary suspensions since 1 April 2016 is:

(a) R24 001 864.08 in national departments; and

(b) R112 465 834.37 in provincial departments.

END

Reply:

(a) According to the third quarter of 2016/17 financial year statistical reports received from national and provincial departments the total number of court cases in:

(i) national departments is 53, where 8 cases have been finalised and 45 cases are still pending, and

(ii) in provinces is 125, where 6 cases are finalised and 119 cases still pending.

(b) The duration of the pending court cases is determined by the processes as each case unfolds in court. The longest pending case was lodged 4 years ago in February 2013 whilst the shortest pending case was lodged in December 2016.

REPLY ORIGINATOR

Name: Koos Shabangu

Designation: Deputy Director

Contacts: 012-336 1274

E-Mail: [email protected]

Recommended / Not recommended

__________________

Director General:

Date: _____________

Recommended / Not Recommended

_____________________

Ms Ayanda Dlodlo, MP

Deputy Minister for the Public Service and Administration

Date:______________

Approved/ Not approved

________________________

Adv. Ngoako Ramatlhodi, MP

Minister for the Public Service and Administration

Date:________

Reply:

A: South Africa joined the Open Government Partnership (OGP) in September 2011. Since then, the Ministry of Public Service and Administration has spent R25, 546, 000. 00.

B: The Open Government Partnership- South Africa (OGP-SA) is geared towards supporting the advancement a developmental state that would result in greater efficiency, higher productivity and promote the goal of a better life for all. More importantly this program is centered on advancing the governance agenda that would respond to citizen’s needs.

The OGP-SA programme aims to bring government directly to the people and enhancing the relationship between government and citizen. The programme does this by:

1. Developing systems and enhancing mechanisms for public participation;
2. Providing support for the packaging and dissemination of government departments’ information to citizens;
3. Providing avenues and innovate methods for citizen feedback on government processes;
4. Developing strategies and strengthening government partnerships with civil society
5. Championing and advocating for open government principles across the three spheres of government and organs of state.

Beyond promoting and enhancing government – civil society collaboration on policy formulation through co-creation on commitments in the OGP National Action Plans, the MPSA has played an advocacy role in the promotion of the values of Open Government within and outside government.

Through advocacy, the OGPSA has managed to lobby government to mainstream the openness in its programmes. Results of this lobbying and engagement include the creation of:

1. Municipal Money”, an open local government budget data portal which provides citizens and other stakeholders with access to comparable, verified information on the financial performance of each municipality. Municipal Money aims to promote transparency and citizen engagement through the visualisation and ‘demystification’ of information about municipal spending.
2. Through the Open Government Partnership, the South African government, along with a team from the private sector and civil society, launched a national open data portal project. The objective of the portal is to create a platform to enhance citizen access to government open data as well as showcase software applications that were built using South African government open data.
3. The inclusion of a chapter (Chapter 10) on A Digital Society in the National Integrated ICT Policy White Paper issued on 28 September 2016.

Furthermore, national departments are implementing commitments under the OGP country action plan namely:

1. Department of Planning, Monitoring and Evaluation: Strengthening Citizen- Based Monitoring. In partnership with civil organization, this commitment specifically focuses on enhancing active citizen participation in monitoring the delivery of services at government frontline points.
2. National Treasury: Open Budgeting. This commitment involves citizens in the budget process from planning, implementation, monitoring and evaluation, enabling them to have a firmer grasp on how national resources are generated, distributed and reported upon. This aligns with the OGP values of access to information and public accountability.
3. Department of Cooperative Governance and Traditional Affairs: Back to Basics Programme. The objectives of this commitment are to ensure that citizens have basic sets of tools by which they can hold their municipalities to account and measure whether they are living up to their commitments. This initiative resonates with the OGP’s emphasis on greater accountability and transparency.
4. Department of Environmental Affairs: Development an integrated and publicly accessible portal for environmental management information. To enable better engagement and informed decision making by citizens on environmental sensitive areas, this commitment seeks to integrate spatial data on biodiversity, ecosystems, water, agriculture, protected areas, conservation areas, air quality priority areas, etc. As part of access to information entrenched in the OGP values, this commitment will allow easy and unrestricted access to spatial environmental data and support the citizens constitutional right to information.

5. Department of Public Service and Administration: Implement South Africa’s action plan on the G20 High Level Principles on Beneficial Ownership Transparency to improve the transparency of legal persons and arrangements in order to protect the integrity and transparency of the global financial system. This commitment aims at preventing misuse of and ensure transparency of legal persons and arrangements. It relates with the OGP’s principles transparency and access to information.

South Africa’s participation in the OGP has benefited the public service through the promotion of constitutional values such as public participation and the emphasis on ethical conduct and responsiveness to citizens. The increased engagement with communities and co-creation of national commitments as well as other citizen’s activities on the OGP has positively enhanced public participation in government programmes.

The OGP is also piloting the implementation of Agenda 2030 Sustainable Development Goals (Goal 16) through a partnership with the United Nations Development Programme (UNDP) and Statistics South Africa. Such partnerships ensures that the Open Government agenda is infused into both national and international programmes of government.

END

Reply:

The Presidential Golf Challenge (PGC) is hosted by the Ministry of Public Service and Administration every year after the State of the Nation Address to raise funds for a charitable course of a sitting President.

As the event is sponsored by private companies, the majority of participants at the PGC are business executives. Therefore, the number of guests who could be accommodated for the event is limited and this year, only six Cabinet Ministers and sitting Members of Parliament who belong to the Parliamentary Golf Club were invited.

Mr A. Trollip is no longer a sitting Member of Parliament even though he belongs to the Parliamentary Golf Club.

Reply:

1. The Ministerial Handbook governs the acquisition as well as the replacement of official vehicles as procured for both the Minister and the Deputy Minister.

In terms of Chapter 5, paragraph 1.2.1 of the Ministerial Handbook, Members at a National level may be provided with one vehicle for the use in Cape Town and one vehicle for the use in Pretoria.

Paragraph 1.2.3 of the Ministerial Handbook stipulates that Departments may purchase official vehicle/s directly from manufacturers and/or their dealerships only when the currently provided officials vehicle for that office has reached 120 000km’s or 5 years, whichever comes first.

Paragraph 1.2.4 of the Ministerial Handbook stipulates that the total purchase price of the vehicle chosen by the Member may not exceed in respect of a:

• Minister/Premier: 70% of the inclusive annual remuneration package of a Minister as may be amended from time to time on recommendation of the Commission for the Remuneration of Political Members (Grade F, Notch 3),
• Deputy Ministers/MEC: 70% of the inclusive annual remuneration package of a Deputy Minister as may be amended from time to time on recommendation of the Commission for the Remuneration of Political Members (Grade E1, Notch 3).

2. The following two vehicles were procured for the Deputy Minister:

Audi A8 3.0 TDI Quattro Tip-tronic (R750 000.00)

1. No optional extras were added.
2. Standard Audi 5 year/100 000km maintenance plan included in the purchase price.
3. Audi Centre Fourways.
4. The vehicle was pre-owned.

Audi A7 Sportback 3.0 TDI Tip-Tronic (R735 000.00)

1. No optional extras were added.
2. Standard Audi 5 year/100 000km maintenance plan included in the purchase price.
3. Audi Centre Fourways.
4. The vehicle was pre-owned.

3. The procurement of the vehicles was done in terms of normal Supply Chain Management processes. The vehicles were available on the transversal contract RT 57 through National Treasury for the Supply and delivery of motor vehicles, light and heavy commercial vehicles, busses and motor cycles to the State for the State at a cost in excess of 32% more than the quoted price from Audi Centre – Fourways. Annexure: B, paragraph 3 of the approved Departmental Supply Chain Management Policy caters for exemption of the three quotation and deviation rule for the sourcing of vehicles for Executive Authorities when the vehicle is not available on the transversal contract RT 57. Deviation approval was sought from Annexure: B, paragraph 3 of the approved Departmental Supply Chain Management Policy as the vehicles were available on RT 57 but at a premium price. The deviation approval was in light of “Value for Money” which is one of the key principles to consider during Demand Management within the Supply Chain Management arena.

4. The budgeted amount for the vehicles is in line with the threshold stipulated in the Ministerial Handbook.

5. No approval was granted for any deviation from the threshold amounts as set by the Ministerial Handbook as the vehicles procured for the Deputy Minister were far less than the 70% threshold amount per vehicle of the Deputy Minister’s inclusive annual remuneration package.

Reply:

DPSA

1. No Internal forensic reports pertaining to the Department of Public Service and Administration were completed from 1 January 2009 up to the latest specified date for which information is available.

Why not? there were never any cases that came to our knowledge that required a forensic investigation.

1. No External forensic reports pertaining to the Department of Public Service and Administration were completed from 1 January 2009 up to the latest specified date for which information is available

Why not? there were never any cases that came to our knowledge that required a forensic investigation

(aa) N/A

1. N/A
2. N/A

The Public Service Commission (PSC) is an independent Constitutional body, and its budget is appropriated via the Minister of Public Service and Administration.

(a) & (b)(i) Not applicable

(a) & (b)(ii) No internal or external forensic report has been commissioned by the PSC from 1 January 2009 to date.

(aa) Not applicable, please see (a) and (b) above.

(bb) Not applicable, please see (a) and (b) above.

(cc) Not applicable, please see (a) and (b) above.

The Centre for Public Service Innovation (CPSI) has not had any (a) Internal and /or (b) external forensic reports completed from 1 January 2009 to date; because the organisation has not had any reported and /or investigated forensic cases.

THE NATIONAL SCHOOL OF GOVERNMENT

(a) None

(b) Yes

(i) National School of Government

(aa) KPMG

 

(bb) Fraudulant Transactions – misappropriation of funds

(cc) 15 June 2011

Government Employees Medical Scheme

(a)(i): Not applicable to GEMS

(a)(ii) No completed internal forensic investigation report is available. Why Not: An investigation into the leaking of information to the press is still underway.

(b)(i): Not applicable to GEMS

(b)(ii) No. Why Not: Allegations made in relation to one of the Scheme’s procurement processes is still underway.

Note that the Scheme does have a Claims Risk Management function where reported cases of fraud, waste and abuse are subjected to investigation. The actions pursued by the Scheme in response to the forensic investigation outcomes include reporting healthcare providers to regulatory bodies such as the Health Professions Council of South Africa and criminal prosecution.

Reply:

1. The number of permanent employees on salary levels 11 to 15, as well as all permanent and contract appointments on salary levels 16 in all national departments as in March 2009 and January 2016 are displayed in the table below.

Number of employees in the Public Service by Management and Salary level
as in March 2009 and January 2016
Salary Level	2009	2016
11	2464	2662
12	5256	5960
13	2599	3572
14	843	1279
15	201	281
16	59	74
Data Source: PERSAL
Compiled by the DPSA Excluding Defence

Reply:

(a) Department of Public Service and Administration

(i) None

(ii) (aa) None

(ii) (bb) None

(iii) None

(iv) None (aa) None (bb) None (aaa) None (bbb) None

(b) (1) National School of Government (NSG) and (2) Centre for Public Service Innovation (CPSI)

(1) National School of Government (NSG)

(i) None

(ii) (aa) None

(ii) (bb) None

(iii) None

(iv) None (aa) None (bb) None (aaa) None (bbb) None

(2) Centre for Public Service Innovation (CPSI)

(i) None

(ii) (aa) None

(ii) (bb) None

(iii) None

(iv) None (aa) None (bb) None (aaa) None (bbb) None

Reply:

1. (a)(i)-(ii) and (b)

Name	Position	Date Appointed	End of term	Term of office
Mr BM Mthembu	Deputy Chairperson	20160101	20201231	2nd Term
Ms SS Nkosi	Commissioner: National	20140424	20190423	2nd Term
Ms LV Sizani	Commissioner: National	20111001	20160930	1st Term
Mr DS Mkhwanazi	Commissioner: Mpumalanga	20140501	20190430	2nd Term
Ms MD Sejosingoe	Commissioner: North West	20121210	20171209	1st Term
Mr TG Mashamba	Commissioner: Limpopo	20150824	20200823	1st Term
Mr MH Seloane	Commissioner: Gauteng	20111101	20161031	1st Term
Ms MA Marais-Martin	Commissioner: Northern Cape	20150413	20200412	2nd Term
Dr WH Boshoff	Commissioner: Free State	20140301	20190228	1st Term
Mr S Mafanya	Commissioner: Eastern Cape	20140211	20190210	2nd Term
Dr GG Woods	Commissioner: Western Cape	20120101	20171231	1st Term
Dr MP Sithole	Commissioner: KZN	20150901	20200831	1st Term

2. (a)

Since 1 September 2016, there are two (2) vacancies for Commissioners based at the national office in Pretoria and the President has not yet designated a Commissioner to be a Chairperson of the Commission in terms of Section 5(1) of the Public Service Commission Act, 1997.

(b)

(i) The President has, in terms of Section 4(1) of the PSC Act, 1997, addressed a letter to the Speaker of the National Assembly on 27 May 2016 requesting the National Assembly to initiate a process to fill the vacancies that will occur when the term of office of two Commissioners expire on 14 August 2016 and 31 August 2016 respectively. The Portfolio Committee on Public Service and Administration as well as Planning, Monitoring and Evaluation has been tasked with the responsibility to find suitable candidates to fill the vacancies.

(ii) Given the current prevailing legislative framework which requires the National Assembly to fill the vacancies, it is difficult for the PSC or Ministry to expedite the process as the Portfolio Committee on Public Service and Administration as well as Planning, Monitoring and Evaluation is tasked with the responsibility to finalise the process. Therefore, the onus rests with the Portfolio Committee to ensure rapid filling of the vacancies as the matter is before the Committee.

Reply:

(a) The DPSA has developed an Official Language Policy which has been submitted to the Government Printing Works for publication in the Government Gazette for public comment. The Notice was published in Government Gazette of 23 September 2016 (No. 40293 23-9 Notice No. 1081) which is available on the GPW website: www.qpwonline.co.za All interested persons and organisations who would like to submit written comments are provided with 30 days to do so from the day of publication in the Government Gazette. The Policy is available on the DPSA website: www.dosa.qov.za

(b) The process of having an operational Language Unit is under consideration at the moment and will be concluded once the Official Language Policy has been finalised.

Reply:

With reference to the Minister of Finance's Budget Speech on 24 February 2016, in which the Minister announced Government's intention to cut R25 billion over three years from the Public Service (national and provincial government) wage bill,

(a) According to information received from National Treasury, the first four months of the 2016-17 financial year compared to that of the first four months of the 2015-16 financial year, is as reflected in the Table below;

R'000		April		May		June		July		Total
2015/16	32	125	538	32	547	131	37	501	783	34	217	531	136	391	983
2016/17	37	255	422	37	898	664	38	512	932	38	314	848	151	981	865

(b) The Public Service wage bill in the following financial years:

    (i) 2014-15

Amounts to total consolidated expenditure' of R396 888.1 million.

   (ii) 2015-16

Amounts to total consolidated expenditure2 of R430 547.8 million (revised Estimate).

(c) What savings in the wage bill have been achieved due to austerity measures over the first four months of the 2016-17 financial year?

While earnings of public servants have increased during the first four months of 2016/17 financial year, departments have managed to contain headcount growth over the same period. Headcount has reduced by 0.6 per cent across the board for national and provincial spheres of government. In financial terms, this amounts to R2.8 billion in projected savings for the whole financial year

(d) Is the Government still on track in achieving its target of R25 billion in Public

Service wage bill savings over the next two financial years?

Government is committed to spending within set compensation budget ceilings and will continue to enforce them over the next two financial years. Indications are that set targets will be achieved as planned.

(e) What percentage of the total government expenditure was allocated to Public Service wages in the following financial years -

   (i) 1996-97

The percentage of the total government expenditure allocated to wages is 40.8%3

   (ii) 2006-07

The percentage of the total government expenditure allocated to wages is 31.3%4

   (iii) 2016-17

The percentage of the total government expenditure allocated to wages is 33.6%.5

Reply:

(1) Yes.

    a) None.

    b) Falls Away.

    c) Not applicable.

    d) Falls away, (i) and (ii) please refer to the table herewith below;

Name		(ii)
Department of Public Service and Administration	2014/2015	Fully effective
Office of the Public Service Commission	None, the HOD was appointed on 1 June 2016	Falls away
National School of Government	2014/2015	Eligible for pay progression
Centre for Public Service Innovation	2015/2016	Outstanding performance rating

(2) None.

(3) None.

Reply:

(a) (i) The Chief Financial Officer of the Department of Public Service and

Administration possesses the following formal qualifications;

1. Matric Certificate
2. Bachelor of Arts in Education
3. Master of Education
4. Master of Management Public and Development Management

(ii) The Department of Public Service and Administration does not have acting Chief Financial Officer

(b) (i) The Director-General of the Department of Public Service and Administration

possesses the following formal qualifications;

1. Matric Certificate
2. Bachelor of Commerce
3. Certificate Programme in Finance and Accounting (CPFA)
4. Programme and Project Management in Public and Management

(ii) The Department of Public Service and Administration does not have acting Director-General

Reply:

(a) The Department of Public Service and Administration does not have a dedicated official performing the functions of an Ethics Officer. However it has assigned an official in the Office of the Director-General to perform key ethics officer functions in addition to her other duties. In this regard her role entails the following:

1. Liaison with all members of the SMS regarding the submission of Financial Disclosures.
2. Initial scrutiny of all submitted disclosures to assess if they are complete.
3. Follow-up with relevant managers whose disclosures might be incomplete.
4. Forwarding of all completed disclosures to the Executive Authority for onward processing to the Public Service Commission.
5. Brief report to the Director-General on the disclosure process and the results thereof.

(b) The critical performance indicators are:

1. Timely and complete disclosure of financial interests by SMS members; and
2. Timely advice to the Accounting Officer regarding non-compliant officials for purposes of follow-up and where necessary, disciplinary action.

Reply:

The Public Service Regulations, 2001 were reviewed after consultation with relevant stakeholders. The review included Chapter 3 (the Financial Disclosure Framework) of the 2001 Regulations. The Public Service Regulations, 2016 were issued after this review process and came into effect on the 1st of August 2016. Regulation 19 stipulates details of interests to be disclosed by designated employees. These details include the disclosure of “loan accounts”, among other things to be disclosed by designated employees. Members of senior management service are designated employees.

Reply:

(1) Chapter 3 C.1 of the Public Service Regulations, 2001 (which was applicable during the period in question) provides that every designated employee (SMS member) shall, not later than 30 April each year, disclose to the relevant Executive Authority particulars of all her/his registrable interests in respect of the period 1 April of the previous year to 31 March of the year in question. Copies of the forms on which the designated employees disclosed their financial interests are to be submitted to the Public Service Commission (PSC) by not later than 31 May each year. In view thereof, the financial disclosure forms for the period 1 April 2014 to 31 March 2015 were supposed to reach the PSC by 31 May 2015. There were, however, financial disclosure forms, including those of some of the Directors-General, that were not submitted to the relevant Executive Authorities and the PSC by the respective stipulated due dates. The Directors-General (including those who were acting) and Executive Authorities who did not comply with the requirements to submit the financial as provided for in the Public Service Regulations are reflected in the Table below.

The level of compliance with the requirement to submit the financial disclosure forms by the due dates of 30 April 2015 (Director-General) and 31 May 2015 (Executive Authorities)

NAME OF DEPARTMENT	NAME OF DG	DATE CREATED! COMPLETED BY DG	DATE SUBMITTED BY EA TO PSC
Arts and Culture	Mr V. Jack (Acting)	The official never submitted	-
Correctional Services	Mr Z.I Modise	22 April 2015	28 April 2016
Defence	Dr S.M. Gulube	The official never submitted	-
Economic Development	Mr K. Naidoo f(Acting)	21 April 2015	-
Environmental Affairs	Ms N.N. Ngcaba	16 April 2015	23 June 2015
Higher Education and Training	Mr G.F. Qonde	28 April 2015	17 December 2015
Human Settlements	Mr M. Tshangana	The official never submitted	-
IPID	Mr R.J. McBride	The official was on suspension during the submission period and never submitted.	-
Military Veterans	Mr T. Motumi	1 June 2015	-
National School of Government	Mr B.I. Maja (Acting)	29 April 2015	-
National Treasury	Mr L. Fuzile	29 April 2015	-
Public Service & Administration	Mr M. Diphofa	30 April 2015	12 August 2015
Small Business Development	Ms P. Ncapayi	21 April 2015	16 February 2016
Sport & Recreation	Mr M.E. Moemi	16 October2015 (Submitted internally)	-
State Security Agency	Amb S. Kudjoe	The official never submitted	-
Trade & Industry	Mr L.V. October	20 April 2015	16 February 2016
Women	Ms J. Schreiner	The official captured the required information on the e-Disclosure system but was not submitted.	-

For the 2015/2016 financial year the financial disclosure forms of only two Directors-General were outstanding as at the due date of 31 May 2016. These are the Director-General of State Security Agency (Ambassador S Kudjoe) and the Secretary General of the Office of the Chief Justice (Mr M Sejosengwe). The form of Mr Sejosengwe was, however, submitted on time internally (i.e. 15 April 2016) through the eDisclosure system. This form was only released by the Executive Authority to the PSC on 29 June 2016. Ambassador Kudjoe's form is still outstanding.

(2) For 2014/2015 financial year Public Service and Administration and National School of Government did not submit their financial disclosure forms to the PSC by the due date of 31 May 2015. As at the end of the 2014/2015 financial year (31 March 2016), the DPSA had submitted 97% of the forms and the National School of Government had not submitted a single form by then.

(3) The PSC is continuously making efforts to try and get Departments to improve the submission rate to 100% by the due date of 31 May each year. The following steps are taken on an annual basis in the quest to improve the submission rate by the due date:

• The PSC sends out letters to the EAs reminding them to facilitate the submission of financial disclosure forms of SMS members within their respective departments. The DPSA issues notices on the salary advices of senior managers, reminding them of their duty to declare financial interests.

• The Executive Authorities are advised on a continuous basis to take disciplinary steps against officials who, without valid reasons, fail to comply with the Financial Disclosure Framework, as stipulated in Regulation H of Chapter 3 of the Public Service Regulations.

Reply:

In its adoption of the new approach towards Public Participation Programmes on 24 March 2010, Cabinet resolved that Ministers and Deputy Ministers are required to commit to at least ten (10) public engagements per year. These would include repeats and follow up visits and will be informed by their departmental outcomes and targets. The main focus of the public participation programmes was on rural areas, townships and villages.

Minister Adv. Ngoako Ramatlhodi

01 June 2016.

Engagement with young unemployed graduates in the Eastern Cape Province was held in Mdantsane Sisa Dukashe Stadium. The Minister’s engagement was to assist graduates into candidacy programme as the launch of Youth Month.

09 June 2016

In partnership with the NYDA, SETA’s, Department of labour and Private Sector, the Minister was involved in taking government services to young people in Gauteng Province (Fochville Popo Molefe Stadium). Issues raised by young people included inter alia youth unemployment which leads to drug abuse and addiction, access to higher learning and internet connection.

21 July 2016

Engagement with Learners in Wedela where the Minister donated a mini library at Thabo Merafong Home Based Care Center.

Deputy Minister Ayanda Dlodlo

23 April 2016

The Imbizo was held at Civic Centre Hall, Riversdale, Hessequa Local Municipality

Report back Imbizo on issues raised by youth engagement on 20 June 2015.

The report included the number of 807 unemployed young people who were registered by the Department of Labour and 606 who received Employment Counseling; the increased Home Affairs services per month i.e. twice a month in Albertinia, Stilbaai and Heidelberg, youth entrepreneurial development programme Small Enterprise Development Agency (SEDA) trained 150 young people in areas of marketing, production and human resources management; Southern Cape College TVET College, PetroSA and Transnet provided skill Youth Career Expo in the municipality.

10 July 2016

Oudtshoorn Youth Outreach Programme was held at New Bridgeton Stadium, Oudtshoorn.

Shared information on education and economic development opportunities, encouraged them to talk about issues they are confronted with and what support they need to improve their lives, encouraged youth to make the Public Service their career of choice. This was in partnership with the South Cape TVET College, Department of Home Affairs, SASSA, Department of Health, South African National Defence Force and Local Municipality. These partners provided information on available youth development opportunities.

20 June 2016

Open Government Partnership youth dialogue was held at UNISA, Pretoria.

The purpose of the youth dialogue was to discuss how land reform and expropriation relates to youth unemployment and economic empowerment. Issues covered included necessary skills needed, access to information on land reform, youth involvement in national discourse, establishment of Commission of Enquiry on the land that was taken from black people.

30 June 2016

Open Government Partnership youth dialogue on Land Reform, Youth Unemployment and Economic Empowerment in Nelspruit, Mpumalanga.

The purpose of the youth dialogue was to solicit the opinions of young people on the subject of land and agrarian reform. Furthermore the dialogue strived to establish solutions for the challenges facing the youth of South Africa namely, unemployment and economic disempowerment. Issues that came from the discussions include lack of knowledge and awareness of land reform legislation and initiatives, lack of employment opportunities available, need for funding policy reform and greater monitoring and control of funds within development agencies.

Reply:

(1) (a) In April 2016, the Department of Public Service and Administration (DPSA) undertook a study visit to Canada. The purpose of the visit was to benchmark against existing institutional mechanisms in Canada, to gather information that will assist in establishing the Public Administration

Ethics, Integrity and Disciplinary Technical Assistance Unit (EIDTAU), focusing on specific lessons and experiences with regards to structures, regulations, procedures, tools and systems. The DPSA interacted with a number of institutions operating at three levels of government. One of the institutions that the DPSA engaged with is the Treasury Board Secretariat (TBS), which is similar to the DPSA with regards to mandate.

 (i) TBS is responsible for accountability and ethics, HR and administrative management. financial, comptrollership, approving regulations and translating the policies and programmes approved by Cabinet into reality and by providing departments with the resources and the administrative support they need to do their work. TBS implements a number of instruments for promoting ethics in the Public Service at Federal level such as:

• Public Servants Disclosure Protection Act (PSDPA) which protects public servants who disclose acts of wrongdoing. This piece of legislation enables departments to implement an internal mechanism for reporting allegations of unethical conduct or corruption. However, the Act does not prevent employees from reporting to the Office of the Public Sector Integrity Commissioner of Canada, which is an agency of Parliament similar to the Public Protector of South Africa.

• Values and Ethics Code for the Public Sector- general code of conduct for all Federal public service employees. The Code constitutes part of the terms and conditions of employment for all Federal employees. Failure to adhere can lead to disciplinary action up to and including termination of employment; and

• Policy on conflict of Interest and Post-Employment. This Policy prescribes restrictions that public servants in designated positions should adhere to in order to avoid actual, potential or perceived conflict of interest, when they leave the public service.

In June 2013, the DPSA also undertook a study visit to the United Republic of Tanzania. The purpose of the study visit was to achieve the following outcomes:

• Clear conceptualization of the institutional model that can best address corruption challenges in the public administration of South Africa;

• Delineation of the mandate and functions of such a model;

• In-depth understanding of the resource allocation implications and

• The design of an organizational structure that matches the functions and mandate.

The DPSA delegation interacted with the Prevention and Combating of Corruption Bureau (PCCB) and the Ethics Secretariat. The PCCB is a constitutional body that investigates and prosecute acts of corruption in both public and private sector. It is an independent anti-corruption agency as contemplated in Articles 6 and 36 of the United Nations Convention against Corruption (UNCAC). The Ethics Secretariat receives and verifies declarations of assets and liabilities which are required to be made by public leaders under the Constitution of the United Republic of Tanzania. Moreover, this constitutional body is empowered to initiate and conduct any investigation in respect of breach of ethics prescribed under the Public Leadership Code of Ethics Act. No. 13 of 1995.

(ii) The following is my position regarding each of the initiatives implemented by TBS of Canada and the Government of the United Republic of Tanzania.

Initiative	My position
Public Servants Disclosure Protection Act (PSDPA) (Canada)	The internal reporting mechanism implemented by departments is an excellent practice. This is an idea that we are exploring as we proceed with the establishment of the EIDTAU.
Values and Ethics Code for the Public Sector (Canada)	This Code is similar to our Code of Conduct for Public Servants, which we have implemented since 1997. We have recently refined the Code as part of the new amendments we made in the Public Service Regulations, 2016.
Policy on conflict of Interest and Post- Employment (Canada)	We studied this practice since 2007. While this practice is desirable, we believe that the enforcement will pose more challenges.
Prevention and Combating of Corruption Bureau (PCCB) (Tanzania	In establishing the EIDTAU, we are cognizant that South Africa has adopted a multi-agency system to fighting corruption, which is viewed by the National Development Plan as the appropriate model for the country. Although the work of PCCB is commendable, we believe its approach is similar to the DPCI.
The Ethics Secretariat (Tanzania)	A central system for disclosure of financial interests of all public officials (elected and appointed) is a very unique. However, this model cannot be replicated in South Africa. We already have a decentralised system that separates categories of public officials. In the Public Service, the Public Service Commission verifies all financial disclosures of senior officials.

(2) In terms of the Public Administration Management Act, 2015 (PAMA), all public servants will be required to disclose financial interests of spouses. This requirement will come in to effect once I have issued the Regulations to support the implementation of PAMA.

(3) We have been implementing the electronic disclosure system since 2015 and we have seen a remarkable improvement in terms of compliance rate. Below is an overview electronic disclosures by SMS members as at 30 April 2016.

Institution	No. of SMS	No. submitted	%
National Departments	4988	4532	91%
National Components	684	660	96%
Eastern Cape	580	459	79%
Free State	379	330	87%
Gauteng	811	803	99%
KZN	605	605	100%
Limpopo	484	479	99%
Mpumalanga	262	230	88%
Northern Cape	262	262	100%
North West	250	199	80%
Western Cape	384	384	100%
Total	9689	8943	92%

We have strengthened the requirement to disclose electronically in the PSR, 2016. Employees will disclose manually only under exceptional circumstances, which will have to be authorised by respective heads of departments. The Public Service Commission retains the responsibility to conduct verification of financial disclosures and manage any conflicts of interest for all members of Senior Management Service

Reply:

(a)(i)(ii)(iii) Department of Public Service and Administration (DPSA) is mandated by the Medium Term Strategic Framework and Outcome 12 to develop an Operations Management Framework (OMF) and to provide institutional support on the implementation thereof to selected national and provincial Government departments on an annual basis.

In pursuance of that mandate, the Chief Directorate: Operations Management of the DPSA developed an Operations Management Framework with supporting toolkits which includes amongst others includes Business Process Management and Standard Operating Procedures.

In the 2015-16 financial year, DPSA focused on the National Department of Labour, the Social Development Sector and the Transport Sector. Business Process Maps and Standard Operating Procedures were developed for these Departments as follows:

Labour:

No.	Branch	Core Service
1	Inspection and Enforcement Service (IES)	Conduct Review Inspection on Employment Inspection in terms of Labour Legislation - Basic Conditions of Employment Act Inspection in terms of the Occupational Health and Safety Act
2	Public Employment Services (PES)	Recruitment and Placement Services Walk in Registration of Work Seekers at a Labour Centre Online Registration of Work Seekers via ESSA International Cross Boarder Labour Migration Management
3	Labour Practice and International Relations (LPIR)	Registration of Labour organisations Processing of Collective Agreements
4.	Unemployment Insurance Fund (UIF)	Online application for unemployment/ordinary claim by claimant
5.	Compensation Fund (CF)	Assessment: Tariffs Section 85: Reduction and Loading Assessment Rate Assessment: Tariffs Section: Sub Class investigations Raising Assessment (Manual Submission) Registration of Employer Revision of Assessment

Social Development:

• Registration of Non-Profit Organisations
• Funding of Non-Profit Organisations
• Placement of children in need of care and protection in foster care

Transport:

• Issuing of contracts to service providers for the transportation of eligible learners to and from school
• Issuing of public transport operating licenses
• Issuing drivers licenses

The DPSA provided institutional support and/or advice to other departments on the Operations Management value chain. A list of departments is provided hereunder:

No.	Name of the Government Department/ Component/ Institution
1	Gauteng Department of Health
2	National Department of Health
3	Batho Pele Forum
4	Free State — Office of the Premier
5	Mineral Resources
6	Military Veterans
7	Department of Corporative Governance
8	KZN — Arts and Culture
9	National School of Government
10	Department of Justice and Constitutional Development
11	Eastern Cape — Safety and Security
12	Department of Telecommunications and Postal Services
13	KZN —Education
14	Correctional Services Inspector Judge
15	Northern Cape — Office of the Premier
16	Batho Pele Standards Steering Committee
17	Department of Trade and Industry
18	KZN — Office of the Premier
19	Human Settlements
20	Parliamentary Budget Office
21	Agriculture and Rural Development
22	Ministry: Public Service and Administration
23	National Consumer Commission
24	Independent Police Investigative Directorate
25	Agriculture — Mpumalanga
26	Gauteng Office of the Premier
27	Northern Cape Provincial Treasury

(b) (i) (ii) (iii)

(i) The Strategy on the Provision of targeted support to Departments was developed by the DPSA to coordinate targeted support to government departments in line with the mandate of the MPSA outlined in section 3 (6) of the Public Service Act, 1994 as amended by the Public Service Amendment Act 30 of 2007.

The Strategy on the Provision of targeted support to Departments is delivered in phases and the Initiation phase of the strategy looks at three key areas:

• Cabinet initiated Intervention or Support
• Pro-active requests from Departments for support and
• DPSA initiated support (MPAT, SD sites)

The targeted support on year one focused on Pro Active requests from departments for support and the requests received were on Organisational Design support. Received requests on Organisational Design from 43 sectors, 25 were finalised and 11 in progress, attached at Annexure B. The Strategy on the Provision of targeted support to Departments has been approved for implementation.

(ii) With regard to poor performing departments, a presentation was made to the North West province on their performance against outcome 12 and it was agreed that the Province will be assisted in the new financial year on their Service Delivery Improvement Plans (SDIPs), and together with National Treasury assist the Province in unblocking the challenge of 30 day payment to suppliers.

(iii) Extensive consultations were held within DPSA and with National and Provincial departments. The draft strategy was finally presented at the Governance and Administration cluster on 01 October 2015 for endorsement and support.