Questions and Replies

Reply:

(a) (i) and (ii) The Property Management Trading Entity does not have projects that were completed in the last three financial years that have not yet been handed over to User departments.

(b) (i) and (ii) The Independent Development Trust does not have projects that were completed in the last three financial years that have not yet been handed over to Client departments.

Reply:

In the Expanded Public Works Programme (EPWP) Phase 3 implemented from April 2014 – March 2019, 4 301 393 million work opportunities have been reported by the end of quarter 2 of 2018/19, translating to 67% achievement towards the 6 378 436 million work opportunities target for Phase 3 of the EPWP. This translates to a total of 137 294 participants at municipal level as of end of quarter 2 of 2018/19. The breakdown of the number of participants per municipality for the 2018/19 financial year is furnished as part of Annexure A.

Reply:

In respect of the Department of Public Works:

1. (a) and (b )According to the records at our of the Department of Public Works as well as the Enties reporting the Department, no contracts were signed Bosasa/ African Global Operations in the last 10 financial years.

As such, (i), (ii), (iii), (iv) and (v) and (2) fall away.

Reply:

(1) (a) The Parliamentary Villages in Cape Town accommodate Members of Parliament, Party Officials and Sessional Officials. Each Political Party represented in Parliament is allocated housing units for their designated Members in proportion to the number of seats the Parties hold in Parliament. Sessional Officials are Government employees who have been designated as such by the Heads of Departments for purposes of performing Parliamentary duties during Parliamentary sessions.

(b) (i) There are 493 housing units at Acacia Park, 65 at Laboria Park and 108 at Pelican Park.

(ii) 224 housing units are occupied by Members of Parliament at Acacia Park, 55 at Laboria Park and 63 at Pelican Park.

(iii) In terms of the information at our disposal, there are 2 officials designated by Political Parties as aides to Members of Parliament. Our records indicate that there is no Parliamentary employee occupying a housing unit at the Parliamentary villages.

(iv) There are 3 housing units that have been identified to be occupied by persons who are not the registered occupants of those housing units.

(v) There are 50 vacant housing units at Acacia Park, 2 units at Laboria Park and 11 at Pelican Park.

(2) (a) The auditing of persons accessing the Parliamentary villages has yet to be done. What has been done however is an audit of the occupancy of the housing units at each Parliamentary village.

(b) The audit was done partially. The results will be made available once the audit has been done completely.

Reply:

(1) (a) The Department of Public Works, as custodian of Government immovable assets, submitted the Custodian Immoveable Asset Management Plan (C-AMP) to the National Treasury in the 2017/18 financial year.

(b) (i) The C-AMP covered 92 593 buildings in the portfolio of the Department of Public Works.

(ii) The C-AMP covered 31 146 registered and unregistered land parcels in the portfolio of the Department of Public Works.

(2) 17 User Immovable Asset Management Plans (U-AMPS) were submitted to the Department of Public Works by User departments.

(3)

NO.	USER	COMMENT
	Defence	U-AMP received
	Military Veterans	Draft U-AMP narrative and templates received
	Human Settlements	U-AMP received
	Social Development	U-AMP received
	Trade and Industry	U-AMP received
	Science and Technology	Only draft templates received
	Health	Only draft templates received
	Rural Development and Land Reform	U-AMP received
	Higher Education and Training	U-AMP received
	South African Social Security Agency	No U-AMP received
	Transport	Draft U-AMP narrative and templates received
	Sport and Recreation South Africa	No U-AMP received
	Public Works	U-AMP received only for Land Ports of Entry. For Prestige and DPW only draft U-AMP narratives and templates received
	Justice and Constitutional Development	U-AMP received
	National Prosecuting Authority	U-AMP received
	Public Protector	Only draft templates received
	South African Police Services	No U-AMP received
	Independent Police Investigative Directorate	No U-AMP received
	Arts and Culture	No U-AMP received
	Environmental Affairs	No U-AMP received
	National Treasury	No U-AMP received
	Correctional Services	No U-AMP received
	Public Enterprises	No U-AMP received
	Government Pension Fund Administration	No U-AMP received
	Government Communication Information Systems	No U-AMP received
	Statistics South Africa	No U-AMP received
	Water and Sanitation	No U-AMP received
	Home Affairs	No U-AMP received
	Tourism	No U-AMP received
	Labour	No U-AMP received
	Cooperative Governance and Traditional Affairs	Only templates received
	Postal Services and Telecommunication	U-AMP received
	Centre for Public Service Innovation	No U-AMP received
	Public Service and Administration	No U-AMP received
	Agriculture, Forestry and Fisheries	Draft U-AMP narrative and templates received
	National School of Government	No U-AMP received
	Women	No U-AMP received
	Government Printing Works	No U-AMP received
	Mineral Resources	No U-AMP received
	Energy	No U-AMP received
	Film and Publications Board	No U-AMP received
	International Relations and Cooperation	No U-AMP received

(4) No action was taken against Users that did not submit their U-AMPS. However, letters of reminders were sent to the Users.

Reply:

(a) (i) (aa) No employees have been outsourced from private companies and or contractors by the Department of Public Works in the last three financial years and since 01 April 2018 to date.

See below for information relating to the Public Entities reporting to the Minister of Public Works:

Entities:

	Name of Entity (bb)	a) i) Total No. of employees outsourced	aaa)	bbb) Since 01 April 2018	bbb)(ii) Name of each Company was paid	Amount Each employee is paid
	Agrément SA (ASA)		2015/16	2016/17	2017/18
		1	N/A	N/A		1	Pako Holding	R29 000.00 p/m
		1	N/A	N/A		1	Progressive Personnel	R32 000.00 p/m
		1	N/A	N/A	1		Ntirho Human Capital	R35 000.00 p/m
		1	N/A	N/A		1	Ada Recruitment	R32 900.00 p/m
		1	N/A	N/A	1		Human Resource Capital	R30 000.00 p/m
Totals		5				3		R158 900.00

	Name of Entity (bb)	a) i) Total No. of employees outsourced	aaa) past three financial years	bbb) Since 01 April 2018	bbb)(ii) Name of each Company was paid	Amount Each employee is paid
	Council for the Built Environment (CBE)		2015/16	2016/17	2017/18
		1	X				WeFindTalent	R24 170.96
		1	X				Camelsa	R204 821.00
		1		X			Raido	R6 946.43
		1		X			Huvest	R9 006.00
		1		X			Tamdeco	R4 483.05
		1		X			Dante Personnel	R2 661.08
		1			X		2ToneRecruitment	R2 529.00
		1			X		Bogotsi	R38 422.04
Totals		8				0		R293 039.56

	Name of Entity (bb)	a) i) Total No. of employees outsourced	aaa)	bbb) Since 01 April 2018	bbb)(ii) Name of each Company was paid	Amount Each employee is paid
	Construction Industry Development Board (CIDB)		2015/16	2016/17	2017/18
		1	X				Pro Tem Capability (PTY) LTD	R24 076.80
		2		X			Siyaya Placement CC	R33 600.00 R36 168.00
		2		X			Kone Staffing Solutions	R61 560.00 R4 104.00
		2		X			Tee Que Trading Services	R134 611.20 R78 796.80
		1				X	Tee Que Trading Services	R142 272.00
		2		X			Lemon Zest Consulting	R70 041.60 R39 398.40
		2			X		Distinctive Audit Services	R176 640.00 R95 418.00
		1				X	Distinctive Audit Services	R173 736.00
		1			X		Freshminds Resourcing Solutions	R231 192.00
		1				X	Dante Personnel Recruitment-JHB (PTY) LTD	R193 344.00
Totals		15				3		R1 494 958.80

	Name of Entity (bb)	a) i) Total No. of employees outsourced	aaa) past three financial years	bbb) Since 01 April 2018	bbb)(ii) Name of each Company was paid	Amount Each employee is paid
	Independent Development Trust (IDT)		2015/16	2016/17	2017/18
		1	X				QUEST STAFFING SOLUTIONS	R295 475.68
		1	X					R53 189.16
		1				X	ACCSYS	R256 883.90
		1		X				R63 690.00
		1		X				R154 130.34
		1		X				R69 155.01
		1		X				R46 103.34
		1		X				R63 690.00
		1			X			R116,765.00
		1			X			R48 731.00
		1			X			R616 521.36
		1			X			R 233 530.11
		1			X			R109 644.75
		1			X			R253 568.37
		1			X			R253 568.37
		1				X	HLABAHLOSILE	R433 333.32
		1				X		R281 205.00
		1		X				R46 103.34
		1		X				R19 510.93
		1		X				R51 376.76
		1		X				R39 021.86
		1			X			R308 260.68
		1			X			R230 516.70
		1			X			R758 333.31
		1			X			R204 400.13
		1			X			R214 620.23
		1			X			R565 144.58
		1			X			R209 742.40
		1			X			R434 160.00
		1			X			R214 620.23
		1			X			R674 892.00
		1			X			R207 575.68
		1			X			R69 155.01
		1			X			R114 683.25
		1			X			R53 075.00
		1			X			R92 905.00
		1			X			R53 075.00
		1			X			R144 000.00
		1		X			LUMKA HOLDINGS	R18 581.84
		1		X				R37 163.68
		1		X				R55 079.5
		1			X			R92 909.20
		1			X			R74 327.36
		1			X			R82 619.25
		1		X			PINPOINTONE	R123 150.00
		1			X			R492 600.00
		1				X		R205 250
		1		X			PHANDA PERSONNEL	R5 000.00
		1		X				R5 000.00
		1			X			R60 000.00
		1			X			R55 000.00
		1			X			R53 075.00
		1			X			R116 765.00
		1			X			R116 765.00
		1		X			PROFILE RECRUITMENT	R123 150.00
		1		X				R51 940.50
		1		X				R74 305.00
		1		X				R222 982.08
		1		X				R63 906.00
		1		X				R53 705.00
		1		X				R72814.84
		1		X				R222 982.08
		1		X				R58 532.52
		1		X				R63 690.00
		1		X				R222 982.08
		1		X				R82 080.00
		1		X				R55 745.52
		1		X				R25 898.55
		1		X				R63. 690.00
		1			X			R190 448.50
		1			X			R116 765.00
		1			X			R103 881.00
		1			X			R 204 391.00
		1			X			R34 627.00
		1			X			R 344 049.75
		1			X			R204 400.24
		1			X			R 117 161.00
		1			X			R 127 380.00
		1			X			R364 074.20
		1			X			R188 768.16
		1			X			R382 277.50
		1			X			R 204 400.24
		1			X			R214 619.24
		1			X			R127 380.00
		1			X			R109 644.75
		1			X			R185 818.40
		1			X			R204 400.24
		1			X			R150 480.00
		1			X			R204 400.24
		1			X			R155 391.30
		1			X			R100 780.74
		1			X			R100 311.93
		1			X			R121 194.50
		1			X			R344 049.75
		1			X			R 40 669.44
		1			X			R111 486.00
		1			X			R116 765.00
		1			X			R44 791.44
		1			X	X		R191 138.75
		1				X		R53 075.00
		1				X		R53 075.00
		1				X		R55 728.85
Totals		113						R16 250 720.96

Reply:

(1) (a) (i) and (ii) The Department of Public Works has a total of 9653 land parcels across the 9 Provinces of the country that are vacant and currently not in use.

(b) (i) and (ii) Specific property details for each of the 9653 properties are captured in the departments’ Immovable Asset Register (IAR).

(2) (a) The number of immovable assets leased out for private use is approximately 1 060. The number is not static due to the expiry of leases, as well as renewals and new leases.

(b) (i) and (ii) (aa) and (bb) Please refer to the attached Annexure A in order to see the number of properties leased out, the annual cost and income derived from these properties.

 

Information in respect the Four Public Entities reporting to the Minister of Public Works

Agrément South Africa (ASA)

1. (a) (i) and (ii) Does not own any land

(b) (i) and (ii) Falls away.

(2) (a) and (b) (i) and (ii) (aa) and (bb) Not applicable.

Council for the Built Environment (CBE)

(1) (a) (i) and (ii) Does not own any land.

(b) (i) and (ii) Falls away.

(2) (a) and (b) (i) and (ii) (aa) and (bb) Not applicable.

Construction Industry Development Board

(1) (a) (i) and (ii) Does not own any land.

(b) (i) and (ii) Falls away.

(2) (a) and (b) (i) and (ii) (aa) and (bb) Not applicable.

Independent Development Trust (IDT)

(1) (a) (i) and (ii) Does not own any land.

(b) (i) and (ii) Falls away.

(2) (a) and (b) (i) and (ii) (aa) and (bb) Not applicable.

Reply:

The department has an infrastructure programme dedicated for repairs, renovations and maintenance (Planned Maintenance) for facilities under its custodianship. There is also have a dedicated sub-programme for repair and maintenance (RAMP) of land ports of entries (LPOE) across the country. The main objective of RAMP is to address the backlog of repair and maintenance required to provide User Clients with effective and efficient facilities. The table below illustrates the expenditure in the past five financial years for both RAMP and the Planned Maintenance programme. It is quite apparent that there is a funding gap as the expenditure has been exceeding the allocations since the 2016/17 financial year, which attests to improved performance by the Department and the Property Mnagement trading Entity (PMTE).

EXPENDITURE OVER THE LAST FIVE YEARS:

Financial Year	Planned Maintenance	LPOE RAMP
	Allocation	Expenditure	Allocation	Expenditure
2013/14	2 360 072 804	1 970 927 995	202 206 000	196 266 797
2014/15	2 126 616 045	2 100 393 417	142 000 000	137 163 660
2015/16	1 984 008 482	1 984 008 482	222 350 000	167 907 487
2016/17	1 947 939 201	2 000 192 365	169 193 000	203 529 542
2017/18	1 978 058 499	1 985 447 290	200 664 000	340 587 682
Total	10 396 695 031	10 040 969 549	936 413 000	1 045 455 168

Reply:

(a) The current total amount outstanding in terms of rental income for Ministerial residences is R1 214 064.23.

(b) In our analysis of how the Ministers ended up being in arrears, we found that there were a number of systemic flaws. The building up of arrears is largely not through faults of or negligence by the Ministers. It would therefore be unfair to name which Ministers are in arrears, save to mention that the problem is being addressed with the departments concerned.

(c) (i) and (ii) For security reasons we cannot disclose the location and description of each residence with outstanding rental income.

(d) The monthly rental cost for Ministerial residences ranges between R988.90 and R1 200.82.

(e) The challenge with collecting rental income for Ministerial residences is a systemic one. Once Ministerial residences have been allocated, the Department of Public Works submits the documents indicating the amounts payable monthly to the client departments, whose responsibility it is to action the stop orders from Ministers and Deputy Ministers’ monthly income. Despite numerous reminders some departments fail to action the stop orders leading to escalating debt. In the past I have engaged with Members of the Executive on the debt owed to the Department of Public Works and this was done with relative success. However, the challenge persists. Ministers are always willing to cooperate in terms of paying their monthly rentals. The challenge that we must resolve is a systemic one to ensure that the monthly rentals are collected without fail on an on-going basis.

Reply:

(1) (a) (i) From 2014 to 2018

(b) the companies are, namely: Technology Corporate Management; Nambithi Technologies; EOH Mthombo; Odirile IT Holdings; Business Connexion; State Information Technology Agency; and Vodacom.

(c) Technology Corporate Management = R19 990 876.57

Nambithi Technologies = R13 626 624.77

EOH Mthombo = R12 131 776.84

Odirile IT Holdings = R20 459 128.48

Business Connexion = R127 418 715.24

State Information Technology Agency = R9 089 726.36

Vodacom = R5 539 284.36

(d) IT systems that were upgrade are as follows:

Name of the System	Service	Company	Value
1. Backup Infrastructure	Backup and recovery solution (2014-2017)	Technology Corporate Management	R19 990 876.57
2. Server Infrastructure	Regional servers (2014-17)	Nambithi Technologies	R13 626 624.77
	V-Block replacement @ SITA (2017-18)	Odirile IT Holdings	R12 642 360.34
3.Data centres Infrastructure	Uninterrupted power supply and cooling (Head Office and Regions) (2017-18)	EOH Mthombo	R12 131 776.84
		Odirile IT Holdings	R7 816 768.14
4. Network and Audio-visual Infrastructure	Procurement, installation and care pack service for the network equipment (2014)	Business Connexion	R127 418 715.24
	Virtual Private Network (VPN) upgrade (2018)	State Information Technology Agency (per annum)	R9 089 726.36
	Unified Communications (least cost routing and other related services): National Treasury Contract RT15 (2018)	Vodacom (per annum)	R5 539 284.36
	Access Point Network Solution (User Mobile Data Services): National Treasury Contract RT15 (2018)	Vodacom per annum – Paid per utilisation @ R0,1550 /MB	R325 560.00

(2) (a) (i)

State Information Technology Agency

Vodacom (Unified Communications (least cost routing and other related services): National Treasury Contract RT15)

Vodacom (Access Point Network Solution (User Mobile Data Services): National Treasury Contract RT15)

(b) (i)

State Information Technology Agency = R9 089 726.36 (per annum)

Vodacom (Vodacom (Unified Communications (least cost routing and other related services): National Treasury Contract RT15) = R5 539 284.36 (per annum)

Vodacom (Access Point Network Solution (User Mobile Data Services): National Treasury Contract RT15) = R325 560.00 (per annum)

Information pertaining to Public Entities reporting to the Minister of Public Works

Agrément South Africa (ASA)

(1)(a)(ii) Not applicable

Thus (b)(c)(d) as well as (2)(a)(ii) and (b) fall away.

Council for the Built Environment (CBE)

(1) (a) (ii) Last Upgrade Date	(1) (b) Service Provider	(1) (c) Contract Value	(1) (d) Details of the Upgraded Service	Contract Period	Service Type	Maintenance (2)(a)(ii)(b)
September 2017	Data Centrix	R573 189.00	2 X Servers – HPE DL 380’s , supply and Setup for Virtual Environment	Once-Off	Infrastructure	N/A
April 2017	E-Novative Technologies Africa	R1 053 538.00	Network and Telephone Setup New Offices, supply of Cisco Equipment, Wifi and Cabling	Once-Off	Infrastructure	N/A
1. September 2017 2. October 2018	Sage Computers Technologies	1. R281 786.00 2. R263 580.00	Laptop Refresh	Once-Off	Infrastructure	3yrs Warranty OEM (Original Equipment Manufacturer)
May 2018	IEE (Intelligence Everywhere Enterprise)	R498 000.00	Disaster Recovery as-a-service (DRAAS) - the service procured includes (Hardware, Server Space, Disaster Recovery Team, Monitoring, Backup, Replication and 10 Seats Office Space, Support and Maintenance)	12 Months (Mar 2018 –Mar 2019)	Infrastructure	Included in the contract
Feb 2018	E-Novative Technologies Africa	R299 221.00	Firewall Security Service – Security as-a-service = 24/7/365 Supply, Implement, Support and Maintenance – Fortigate Solution	36 Months ( Feb 2018 – Feb 2021)	Infrastructure - Security	Included in the contract
Nov 2017	Nashua Kopano	R379 612.00	2 X Big Photo Copier/ Printer Rental and 4 x Printers Outright Purchase	24 Months (Nov 2017 – Oct 2019)	Infrastructure	Included in the contract
May 2018	Pulego Communications	R385 000.00	Website and intranet Development, Support and Maintenance	24 Months (March 2018 – March 2020)	IT System	Included in the contract

Construction Industry Development Board (CIDB)

(1)(a)(ii)

The system was upgraded to latest version on the 29th of March 2017.

(b) The company contracted to upgrade the system is nVisionIT as they were awarded a contract to maintain and support the system.

(c) The total amount of the contract was R656 600.00

(d) The name of the system upgraded is Microsoft Dynamics CRM and it was upgraded to a latest version (2016)

(2)(a)(ii)

The name of the service provider currently responsible for the maintenance of the IT systems is nVisionIT

(b) The total value of the contract is R4 912 110.00 for a period of 12 months.

Independent Development Trust (IDT) conducted several IT systems upgrades outlined as follows:

Wide Area Network Infrastructure upgrade:

The IT core network Infrastructure (Wide Area Network Infrastructure) for the IDT was last updated in March 2015. The name of the company contracted to do the upgrade was Telkom/BCX.

The contract value of the upgrade over three years (2015-2018) was R10 150 358.40.

The company currently doing the maintenance on the system is Telkom/BCX. Telkom provides the band width and maintains the network infrastructure for three years’ contract value.

The IDT also had a Financial Systems upgrade:

The financial systems were last upgraded in December 2013. The name of the company contracted to do the upgrade was Praxis. The contract value of the upgrade was R5 000 000. The IT system upgraded was Great Plains.

The company currently doing the maintenance of the financial system is Sethewo Pty Ltd. The contracted support rate is R 940.00 per hour. This includes support and general bugs fixing. The licence fee for Great Pains is R578 998.38 per annum.

IDT also conducted a Human Resources & Payroll Systems upgrade:

The Human Resources and Payroll systems were last upgraded in July 2017. The name of the company contracted to do the upgrade was Sage VIP. The contract value of the upgrade was R1 153 165.00. The IT System upgraded was Sage 300 Peope. The company currently doing the maintenance of the system is Sage VIP. The contracted support rate is R1 020.00 per hour. This includes support and general bugs fixing. The licence fee for Sage 300 People is R266 964.00.

Reply:

(1) (a) The property in the Bloubergstrand area has been requested and earmarked for human settlements by the Housing Development Agency.

(b) The property is an unregistered portion of Erf 268, Blaauwbergstrand, known as Erf 1117, Blaauwbergstrand. Erf 268 and Erf 1117 share the title deed number: T1606/1953.1117

(c) The property measures 277.6009 Hectares in extent.

(2) No, the property is not required for restitution purposes. As indicated in (1) above, the property has been requested by the Housing Development Agency for human settlement purposes.

(3) Yes, the Department of Public Works has got other properties designated to be released for purposes of land reform.

(a) and (b) See attached hereto the list (Annexure A) with names of each property and extent.

Reply:

The Department of Public Works has implemented the Public Service Coordinating Bargaining Council (PSCBC) Resolution 1 of 2012, which amended PSCBC Resolution 3 of 2009 regarding the grading of posts on salary levels 9/10 and 11/12.

All the affected employees were identified and consolidated submissions were approved and the affected employees were upgraded accordingly.

Reply:

Yes, the Department does lease from private lessors.

(a) and (b)

BUILDING	TOWN	USER DEPARTMENT	LEASE RENTAL AMOUNT (Annual) 2018 /19	LANDLORD NAME
SALU BUILDING	PRETORIA	JUSTICE AND CONSTITUTIONAL DEVELPMENT	82 148 379,98	REBOSIS PROPERTY FUND LIMITED
THIBAULT NAVARRE COMPLEX	PRETORIA	SA POLICE SERVICES	80 930 320,99	SKG AFRICA (PTY) LTD
FORUM BUILDING	PRETORIA	TRANSPORT	78 725 185,56	DELTA PROPERTIES
TULBAGH PARK BUILDING	PRETORIA	SA POLICE SERVICES	50 483 127,84	TACORA INVESTMENTS (PTY) LTD
LIBERTY LIFE BUILDING	PRETORIA	DEFENCE	38 937 457,94	REBOSIS PROPERTY FUND LIMITED

Reply:

(1) No, the Department of Public Works is not paying R340 000 per month for the rental of Kabega Park Police Station. The correct amount is R344 846.22 per month.

(2)(a)(i)

(aa) R310 689.89,

(bb) R327 777.82,

(cc) R327 826.85,

(ii) R344 846.22.

(b) Annual Increase/ rental escalation for the 2015/16 financial year: 5.5%,

Annual Increase/ rental escalation for the 2016/17 financial year: 5.5%,

Annual Increase/ rental escalation for the 2017/18 financial year: 6%, and

Annual Increase/ rental escalation for the 2018/19 financial year: 6%.

(3) (a) 1547m² and 30 parking bays,

(b) The rental paid is for:

1340m² : Office Space,

207m² : Holding Cells, and

30 parking bays.

(a) There are nine Police stations operating from leased accommodation in the Eastern Cape Province.

(b) The total annual rental amount paid is R6 910 933.20.

Reply:

The State property on Plot 135 Allan Road, Glen Austin, in Midrand, is enclosed (boundary) with palisade walls. The Department conducted a site inspection of Plot 135 Allan Road on the 13th of November 2018 and during the inspection there were no signs of damages to the palisade walls.

Reply:

The Department of Public Works, in line with Government prescripts procures leases from individuals or companies in accordance with their registered trading name or company registration.

According to the Departmental records/ data sources, the Department does not have a supplier which is registered as Roux Shabangu, therefore the Department does not lease any property from a supplier, as registered in the supplier database, called Roux Shabangu. Perhaps the Honourable Member is aware of the trading name, we can then check in our databases in order to provide the information that is required.

Reply:

(1) (a) Department of Public Works uses 9 517 buildings,

(b) 78 173 buildings are leased to Government departments and their associated entities,

(c) 13 properties are leased to provinces or provincial departments or entities,

(d) 107 properties are leased to municipalities or municipal entities,

(e) 122 buildings are leased to private entities and (f) private individuals,

(g) 400 buildings are vacant or the occupation status is still to be confirmed and

(h) 1 287 properties, including undeveloped land parcels, are illegally occupied.

(2) 1 100 leases commenced after the enactment of the Government Immovable Asset Management Act, 2007 (Act No. 19 of 2007). However, after conducting an analysis of the leased out property portfolio, the Department found that some lease documentation was either incorrect or incomplete. In this regard, the Department is in the process of reviewing all leased out contracts and signing a lease agreement for all properties under the custodianship of the Department.

Reply:

Section 15 of the Government Immovable Asset Management Act, 2007 (Act No. 19 of 2007) [GIAMA in short form) gives Minister of Public Works the power to “exempt any organ of State or part thereof to which this Act applies from any provision of this Act for a period determined in the notice”.

As at 30 September 2018, there has not been any exemptions gazetted in terms of section 15 of GIAMA, 2007.

Reply:

(a) Through the engagement with the Sol Plaatje municipality, it was indicated that the National Department of Public Works (NDPW) only owed R69,455,161.45 of the total owed to the municipality. The NDPW, through a discount of 10% by the municipality, managed to settle its outstanding debt which came to R62,509,645.33 and the amount was paid on 29 October 2018.

(b) The Department was in the process of verifying the debt it owed to the Municipality.

(c) At this stage it has not been found that non-payment is as a result of a deliberate act or omission on the part of any official department.

 

Reply:

In respect of the Department of Public Works:

 

(a) Yes, the National Department of Public Works awarded two contracts during the period 1 January 2009 to date to (a) Vox Telecommunications :

Contract 1:

(i) What service was provided?	Supply of sound reinforcement
(ii) What was the:	aa) Value	bb) Length of the tender/Contract
	R 263 063.86	Once off
(iii) Who approved it	Head of Quotations Unit
(iv) Was it in line with all National Treasury and departmental procurement guidelines?	Yes, a competitive quotation process was followed.

Contract 2:

(i) What service was provided?	Installation of projector and sound reinforcement
(ii)  What was the:	aa) Value	bb) Length of the tender/Contract
	R 497 852.89	Once off
(iii) Who approved it	Head of Quotations Unit
(iv) Was it in line with all National Treasury and departmental procurement guidelines?	Yes, a competitive quotation process was followed.

b) In respect of the Entities reporting to the Department of Public Works:

1. Agrément South Africa

The entity did not award any contracts and/or tenders to Vox Telecommunications during the period in question.

2. Construction Industry Development Board

(b) Names and details furnished	Vox Telecommunications, Reg No: 2011/000797/07.
(i) What service was provided?	Web Hosting
(ii) What was the:	aa) Value	bb) Length of the Tender/Contract
	No amount was paid as due to failure to deliver by the Service Provider	The contract was terminated ( 2016)
(iii) Who approved it	Bid Adjudication committee
(iv) Was it in line with all National Treasury and departmental procurement guidelines?	Yes

3. Council of the Built Environment

(b) Names and details furnished	Data/Pro (Pty) Ltd T/A Vox Telecommunications in 2009
(v) What service was provided?	Internet Service Provider (ISP)
(vi) What was the:	aa) Value	bb) Length of the Tender/Contract
	R 351,770.85	2009 – 2016
(vii) Who approved it	Accounting Authority
(viii) Was it in line with all National Treasury and departmental procurement guidelines?	Yes

4. Independent Development Trust

The entity did not award any contracts and/or tenders to Vox Telecommunications during the period in question.

Reply:

(1) (a) The Department of Labour does not own any building utilised as Labour centres.

(b) Falls away.

(2) The Department of Public Works has a total of 125 leases of behalf of the Department of Labour for the purpose of housing Labour Centres.

(a) and (b) Please see Annexure A accompanying this reply for the details.

Reply:

(1) Yes, the Department of Public Works, through its Facilities Management Branch (Occupational Health and Safety Unit) conducts regular inspections for both state - owned and leased facilities as per Occupational Health and Safety Act, (Act No. 85 of 1993) (herein after referred to as the OHS Act) and the Municipal by-laws to identify all building compliance issues. These inspections are conducted on a monthly basis (against annual targets) and any non-compliance is reported to relevant departmental branches for rectification.

(2) (a) Buildings are inspected on a monthly basis and referred to relevant branches as and when compliance issues arise. The list of buildings is not static due to the fact that all emergency compliance issues are attended to as and when these issues arise – whilst upgrades, improvements and refurbishments are handled through longer term processes.

 

(b) The leased buildings are also inspected on a monthly basis according to an approved plan. The reports thereof are submitted to the Real Estate Management Services (REMS) Branch to take up the non-compliance and maintenance issues with the relevant Landlords, by invoking the relevant clauses in the lease agreements. The list of buildings is also not static due to the fact that all emergency compliance issues are attended to as and when these issues are raised – whilst upgrades, improvements and refurbishments are handled through longer term processes.

(3) (a) In the case of State-owned facilities – after each and every inspection – the inspectors compile a report with a list of defects or any compliance issues to the relevant branches within the Department. This is an on-going exercise.

If emergency and minor maintenance works are required the rectification works are referred to the Regional Offices for implementation using the day-to-day maintenance strategy. This usually takes a week up to a month to implement – depending on the complexity of the works and availability of materials.

If major works are required the reports are then referred to relevant branches in the Department for Budgeting, Design and Execution (this is medium to long term). The medium to long term major works projects will take up to a year and may even be multi-year projects. This is due to the magnitude of the projects, which may involve budgeting in terms of medium term expenditure framework (MTEF), a process that involves planning and design, public tendering, adjudication and project execution.

This means that whilst other buildings may not be fully compliant – plans and / or projects are made to rectify them. Unfortunately, we have a backlog on addressing the OHS compliance issues and this is due to the sheer size of the portfolio of Public Works and the fact that maintenance is heavily underfunded. The asset portfolio of the Department is vast, making up over 90 000 buildings, 70 percent of which are in a fair state of repair

As evidenced by various incidences concerning operational emergencies, it is apparent that the lack of adequate maintenance has resulted in numerous contraventions of Occupational Health and Safety (OHS) standards, which tends to affect service delivery and more so the health of Government officials. Even more severe, is the risk of equipment failure (boilers, lifts air-conditioning systems, etc.), which could potentially lead to catastrophic consequences for both the Department and the State.

The challenge however, I that over time the infrastructure budgets in the User Departments have reduced or been diverted to other key service delivery activities. The reduction in infrastructure budgets presents a significant risk with regard to the repair, refurbishment and maintenance of the portfolio and consequently renders the upkeep of the portfolio unaffordable. One of the pre-conditions for the existence and operationalization of the Property Management Trading Entity (PMTE) is that it must adopt business-like principle and operate on a cost recovery basis. However, the PMTE is dealing with a historical challenge of Inadequate funding due to low tariffs charged to User departments. These tariffs do not adequately make provision for capital expenditure and also do not adequately make adequate provision for maintenance.

With respect to the maintenance backlog, the financial impact of improving the condition of the portfolio to an acceptable level is being quantified.

The Department, through the PMTE, is in discussion with the National Treasury to highlight the extent of the backlog and seek innovative solutions along with User departments to address this.

(b) The standard lease agreement contains provisions of how the Department is to handle maintenance and non-compliance issues. These range between minor works and major works. Minor works may be completed within a week to a month – whilst major works may take longer.

If a Landlord does not comply with the OHS Act (Act No. 85 of 1993) the Department reserves the right to put the Landlord into terms – failing which, the lease agreement may be terminated.

 

(c) Time Lines are dependent on the works:

Emergency and Minor Works – Within one week up to a month to implement – depending on the complexity of the works and availability of materials.

The medium to long term major works projects will take up to a year and may even be multi-year projects. This is due to the magnitude of the projects that involve budgeting (in line with MTEF processes); planning and design, public tendering, adjudication and project execution.

(4) A statement will be made as and when it is necessary to do so.

Reply:

I have not been made not been made aware of members of staff of the Department of Public Works allegedly approaching members of the Independent Police Investigation Directorate (IPID) individually trying to convince the IPID to procure the City forum building. I would like to urge the Honourable Member to furnish me with details so that I can make the necessary follow ups on this matter. Should we find any evidence of wrongdoing, I assure the Honourable Member that will we will act swiftly and decisively on that.

Reply:

The National Department of Public Works is responsible for inventory management of furniture, movable equipment and art works in all Government buildings occupied by the department itself, the Presidency (Parliament, Union Buildings, and residences) Tuynhuys, Groote-Schuur Museum, John Langa Libalele Dube House, Ministerial offices and residences.

(1) The last audit conducted on art works owned by Government and housed at the abovementioned properties was concluded on 31 October 2017.

(2) (a) There are no art works that have gone missing in the past five financial years.

(b) There are no art works that have gone missing since 01 April 2018 to date.

Reply:

(a)(i) The Department of Public Works and (ii) (aa) and the Entities reporting to the Department did not borrow any amounts from any entity from the People’s Republic of China in the past three financial years, and (bb) since 01 April to date.

As such, (b), (c) and (d) fall away.

Reply:

(a) (i) No.

(ii) (aa), (bb) and (cc) No.

(b) No. I am not aware of any meeting which I attended where any of the specified persons were present. However, I cannot exclude the possibility that unbeknown to me, these individuals may have been present at large functions that I attended.

Reply:

(1) (a) Internally within the Department of Public Works (DPW) all deviations recorded, processed and approved are reported on a monthly basis to the internal Standing Accountability Management Committee (AMC).

Deviations that are above the threshold of R1 million procured from a single source / supplier or arising out of an emergency and approved by the relevant delegated authority within the Department, are reported to the National Treasury and the Auditor-General within the prescribed 10 days of such approval in each case.

Deviations other than the sole source or arising out of an emergency are considered by the relevant delegated authority within the Department and then recommended to the National Treasury for approval. The National Treasury approved deviations are then reported to the Auditor-General within 10 days of approval.

All reported deviations of the DPW are published on the National Treasury website after approval.

(b) Internally within the DPW registers of deviations and reported thereof are presented to the AMC.

(c) The Chief Director: Supply Chain Management (CD: SCM) or his/her delegate accounts for all deviations that are presented to the AMC. The Deviation Reports to the National Treasury and Auditor-General for all sole source procurements and those arising out of emergencies and which were approved by the relevant delegated authority are signed off by the CD: SCM. Reports to the Auditor-General for deviations that are neither sole source, nor arising out of emergencies, which are supported by the National Treasury are signed off by the CD: SCM.

(d) There is currently no specific regulatory provision or stipulation that provides for the reporting to the Portfolio Committee on Public Works. However, the Department, with the oversight role of the Portfolio Committee acutely in mind, can and shall provide reports on these deviations as and when they are requested by the Portfolio Committee.

(2) The recent report to the AMC is attached as Annexure A.

The deviation reports to the National Treasury and the Auditor-General for sole source and emergency transactions above R1 million are attached as Annexure B.

Deviation reports to the Auditor-General for deviations that have been supported by the National Treasury are attached as Annexure C.

Reply:

REPLY:

The Department of International Relations and Cooperation (DIRCO) is the custodian of State properties located abroad and accounts for them accordingly. It is therefore suggested that the Honourable Member redirect this question to the Minister for International Relations and Cooperation.

Reply:

(1) and (2) The property in question is under the custodianship of the Gauteng Provincial Government, which falls under another sphere of Government. Therefore, the National Department of Public Works is not in a position to respond to the question by the Honourable Member. The Honourable Member can through colleagues at the provincial legislature have the question posed to the Member of the Executive Council (MEC) responsible for Infrastructure Development in the Gauteng Province.

Reply:

1. (a) (i) The Department of Public Works’ (DPW) Main Vote has got four stand-alone Branches, i.e: Professional Services; Inter-Governmental Relations Co-ordination; Expanded Public Works Programme; and Policy, Research and Industry Regulation. Three positions of Deputy Director-General are filled and one is vacant, but there is a Chief Director acting as Branch Head. The DPW Main Vote has also got three Branches that provide shared services between the DPW and the Property Management Trading Entity (PMTE), i.e: Corporate Services; Finance; as well as Governance Risk and Compliance. Two positions of Deputy Director-General are filled and one (Chief Financial Officer) is vacant.

The PMTE has got five Divisions: Real Estate Investment Management Services (REIM); Facilities Management Services (FM); Real Estate Management Services (REMS); Real Estate Information and Registry Services (REIRS); and Construction Management Project Services (CPM). There are three Deputy Directors-General that are permanently employed in the PMTE.

(ii) The DPW Main Vote has for 28 Chief Directors. PMTE has got 22 Chief Directors.

(aa) Two Chief Directors are acting as Deputy Directors-General in DPW and four Chief Directors are acting as Deputy Directors-General in the PMTE;

(bb) As stated above, within DPW Main Vote three of the Deputy-Director-General positions are filled with permanent employees. In addition to that, the two Deputy Director-General posts that provide shared services between the DPW Main vote and the PMTE are filled in permanent capacities. At the Chief Director Level within the DPW Main Vote, 25 of the 28 Chief Directors are permanently employed.

Within the PMTE three Deputy Directors-General are permanently employed; and at the Chief Director Level 21 of 22 positions are filled.

(b) In the DPW Main Vote one woman is permanently employed as a Deputy Director-General and one woman is in an acting position. Within the PMTE two of the three permanently employed Deputy Directors-General are women. At the Chief Director level in the DPW Main Vote, nine women are permanently employed, and in the PMTE nine of the Chief Directors are women.

(2) Information in respect of the Entities:

QUESTION	Agremént South Africa	Council for the Built Environment	Construction Industry Development Board	Independent Development Trust
(i)	1	1	1 (Vacant – there is a male acting person)	1
(a)(ii)	2 (Executive Managers)	10 (Chief Financial officer, Chief Operations officer , Manager: Finance Manager: Human Resources Manager: Research and Policy Manager: Strategic Planning, Monitoring and Evaluation Manager: Skills Development Manager: Transformation Programmes Manager: Knowledge Management and IT Manager: Regulations and Legal Services )	4 (all vacant – there are 3 male acting persons and 1 acting female person)	3 (all vacant – 2 male acting persons and 1 female acting person)
(b)	2 (Permanent female Executive Managers)	5 (1 female Chief Executive Officer and 4 female Executive Managers)	1 (Acting Chief Operations Officer)	1 (Acting Chief Financial Officer)

Reply:

1. (a) (i) The Department of Public Works is currently dealing with 16 labour disputes.

(a) (ii) See second table below in respect of information pertaining to the entities.

(b) The cause of each dispute	(c) The nature of each dispute	(d) (i) Date each dispute was reported	(d) (ii) date of resolution of dispute
Application and interpretation of a collective agreement	No translation of OSD to Professional Quantity Surveyor	2018-03-05	2018-04-03
Unfair Labour Practice with respect to Promotion	No shortlisting done	2017-11-30	Arbitration in progress
Unfair Labour practice with respect to benefits	No upgrading to another level	2018-02-19	2018-05-31
Unilateral change to terms and condition of employment	Non-agreed transfer to another regional office	2018-04-12	2018-08-15
Unfair labour practice with respect to Promotion	No shortlisting done	2018-02-21	Arbitration in progress
Unfair labour practice with respect to Promotion	No shortlisting done	2018-04-16	2018-08-06
Misconduct	Unfair dismissal	2018-04-09	Arbitration in progress
Misconduct	Unfair suspension	2018-03-16	Arbitration in progress
Unfair Labour practice with respect to Promotion	No shortlisting done	2018-05-24	2018-07-20
Payment of OSD grade progression	Application and interpretation of a collective agreement	2018-06-19	Arbitration in progress
Unfair labour practice with respect to Promotion	No shortlisting done	2017-12-14	2018-04-13
Unfair labour practice with respect to Promotion	No Implementation of retention conditions	2018-04-24	Awaiting arbitration award
Unfair Labour practice with respect to Promotion	Non-appointment	2018-06-08	Arbitration in progress
Unfair labour practice with respect to Promotion	Non-appointment	2017-07-16	Arbitration in progress
Application and interpretation of a collective agreement	Declined Incapacity leave	2018-08-24	2018-09-17
Application and interpretation of a collective agreement	Non- payment of overtime exceeded 30% threshold	2018-08-24	2018-09-17

(2) (a)(i) A total number of 30 employees were dismissed in the last five years:

• 13 employees in 2014;
• 6 in 2015;
• 7 in 2016;
• 4 in 2017.

• 11 employees were dismissed for absenteeism;
• 5 for theft;
• 5 for the appointment of service providers without following due procurement processes;
• 4 for fraud and misrepresentations;
• 3 for corruption/bribery;
• 1 for abuse of a State vehicle;
• 1 for unlawful benefitting from the service provider.

(b)(i) None of the employees dismissed received a severance packages.

(ii) Falls away.

(1) (a) (ii) Information in respect of the entities:

Name of Entity	No. of labour disputes	b) Cause of each dispute	c) Nature of Dispute	d)i) Date each dispute was reported	d)ii) Date each dispute was resolved
Agrément South Africa
ASA	Nil	N/A	N/A	N/A	N/A
Total	0
Council for the Built Environment
CBE	2	Employees release after expiry of their contracts	Expiry of Contracts	CCMA ruling received on 8 June 2016	Matter unresolved pending Labour Court date.  Date of lodgement 22 June 2016.
	1	Unfair dismissal	The former CEO lodged a claim first to CCMA and after to the labour court about her disputing the Council resolution to dismiss her after a long disciplinary process.	CCMA ruling received on 19 October 2016.   Arbitration notice received on 11 April 2017.	Case was reported to the labour court by the former CEO on 4 September 2017. Matter unresolved pending Labour Court date.
Total	3
Construction Independent Development Board
CIDB	1	Employee failed to record leave days causing fruitless and wasteful expenditure.	Dishonesty	17/05/18	16/08/2018 Employee resigned and subsequently withdrew case.
	1	Cidb instituted civil proceeding to recover the money from ex- employees provident fund pay-out.	Civil Proceedings	31/07/18	In progress
	1	Employer recovered paid bursary funds upon employee resignation, as per the terms and conditions of the study contract and policy.	Employee instituted a dispute unfair labour practice, upon employer recovering paid bursary fund.	28/ 06/18	In progress, arbitration set-down for 10 October 2018.
	1	Employee failed to record leave taken. It was later discovered that they were submitting fraudulent medical certificate.	Dishonesty	29/08/18	Employee resigned with immediate effect on the day of disciplinary hearing (29 August 2018).
	1	Cidb instituted civil proceeding to recover the money from ex- employee’s provident fund pay-out.	Civil proceeding	17/09/2018	In progress
	1	Dispute over job grading disparities between help- desk and admin clerk positions.	NEHAWU instituted a dispute unfair labour practice	27/07/18	Set-down 25/09/18
Total	6
Independent Development Trust
Name of Entity	No. of labour disputes	b) Cause of each dispute	c) Nature of Dispute	d)i) Date each dispute was reported	d)ii) Date each dispute was resolved
IDT	1	Salary Negotiation	Salary negotiation deadlock	29 July 2018	06 September 2018
Total	1

Reply:

(a), (b) and (c) Please refer to Annexure A accompanying this reply for details pertaining to the question posed by the Honourable Member.

Reply:

(1) In Line With the Government Immovable Asset Management Act, 2007 (Act No. 19 of 2007), the Department of Public Works consults the User Asset Management Plan (U-AMP), as well as the Custodian Asset Management Plan (C-AMP), which are both long-term accommodation needs documents; to determine whether there is a need for the utilisation of vacant land/properties by user Departments. In addition, the Department consults the client departments directly in order to establish their willingness and intentions to utilise identified vacant properties. All properties that are not required by user departments are categorised as surplus properties and are then set aside for letting out for revenue generation purposes or disposal for the purpose of human settlements or land reform.

(2) (a) (i) 75 and 77 number of properties have been identified for disposal in relation to land reform and human settlements respectively based on the requests received.

(ii) 2973 properties have been identified for letting out.

(aa) Of the Two 2973 properties identified for letting out, an approximately 600 are located in urban areas and;

(bb) approximately 2000 properties are located in the rural areas.

(b) 3659 properties can potentially be subjected to a viability study by the Department of Agriculture, Forestry and Fisheries and the Department of Rural Development and Land Reform. (DRDLR) - a compact disk carrying this information is available upon request.

(3) The properties to be released for human settlements and land reform are identified by the requesting Departments of Human Settlements (including Provincial Government, Municipalities and the Housing Development Agency, as well as the Regional Land Claims Commissions through the line Department of Rural Development and Land Reform. The Department of Public Works only facilitates the disposals once requests are received with all supporting documentation from the above-mentioned State organs.

(4) (a) The physical assessment of properties is conducted in phases with a set number verified each year over the 5-year cycle due to the magnitude and complexity of the DPW property portfolio in line with Section 13 (d) of the Government Immovable Asset Management Act (GIAMA) of 2007 and PMTE Immovable Asset Management Policy.

(b) The information on the immovable asset register as per point 4 (a) above including notes to the Annual Financial Statements pertaining to various categories of immovable assets is published in the Annual Report of the Department.

(5) No, the Department of Public Works shall share information with the public as and when the need arises.

Reply:

The extent of the vacant land under the custodianship of the National Department of Public Works in Ventersdorp is 488,033 hectares.

_______________________________________________________________________

Reply:

The Department of Public Works is not leasing any properties abroad. The function of providing accommodation for Government use in foreign territories was allocated to the then Department of Foreign Affairs in 1999, today known as the Department of International Relations and Cooperation (DIRCO).

It is recommended that the question be directed to DIRCO for an accurate and comprehensive response in this regard.

(a), (b), (c) and (d) Fall away.

Reply:

a) (i) and (b) (i), (ii) and (iii):

The Department of Public Works currently has no method of calculating or quantifying the amount of investments into its properties by private parties/tenants nor does it have a record of all the parties who have invested in State-owned properties.

This question is very much appreciated, because now I will urge that consideration be made to ensure all future letting out agreements with private parties to state, in detail, the investor details, the investment plan, as well as the proposed investment amount.

Nevertheless, the Departments’ Acquisition and Disposal Framework requires all applicants who wish to lease a State-owned property to submit a business proposal detailing the intended capital expenditure on the required property.

b) (ii) Response on the Entities reporting to the Department of Public Works:

and (b) (i), (ii) and (iii)

Name of the Entity	(a) name of each investing company that has invested on land owned by	(ii) each entity reporting to him	(b)(i) nature	(ii) value	(iii) length of each investment
Agremént South Africa	None / Not applicable	None / Not applicable	None / Not applicable	None / Not applicable	None / Not applicable
Council for the Built Environment	None / Not applicable	None / Not applicable		None / Not applicable	None / Not applicable
Construction Industry Development Board	None / Not applicable	None / Not applicable	None / Not applicable	None / Not applicable	None / Not applicable
Independent Development Trust	The land is not leased out.	None / Not applicable	None / Not applicable	None / Not applicable	None / Not applicable

Reply:

a) The Department of Public Works has refurbished the official residence of the President of the Republic of South Africa, namely Mahlamba-Ndlopfu, which entails repairs to the following:

• the leaking roof, including gutters and down pipes;
• internal and external paintwork to walls, including areas where water damages were identified;
• ailing existing plumbing systems;
• faulty electrical systems, including the existing security system.

The total cost for the repairs was R7 314 514, 48. No works were registered for the in Cape Town Presidential residence.

b) The Department has conducted repairs to the existing security system, including the faulty electrical system at O.R Tambo House, the official residence of the Deputy President of the Republic. The cost of the repairs amounted to R856 000, 00. No works were registered at the Cape Town official residence of the Deputy President.

_______________________________________________________________________

Reply:

Yes, the dolomite risk management programme in the Department of Public Works is in place. Due to a considerable amount of assets built on dolomite land, the department has established a Dolomite Risk Management Unit (DRMU), which is mandated to monitor the dolomitic conditions of these areas. The DRMU is, among others, responsible for monitoring the department’s facilities constructed on dolomite land, to classify the dolomitic status for every greenfield and brownfield project and to monitor the designs and construction of projects executed on land underlain by dolomite formations to ensure compliance with standards and specifications.

The DRMU has a full time Dolomite Specialist Consultant appointed for a period of three years, whose tasks comprise of the monitoring and investigation of reported and urgent dolomite incidences. The consultant is also responsible for surveying and conducting integrity inspections of current infrastructure (especially wet services) to ensure that deteriorated infrastructure with a high likelihood of causing subsidence and sinkholes is proactively replaced. The Department is also in a process of finalising the appointment of an emergency contractor (after the previous contract had expired in the previous financial year), who will assist in addressing emergency dolomite-related requests. In the previous financial year, a total of R2.2 million was spent on dolomite-related professional consultancy fees for monitoring, investigations, and issuing of technical specifications for the repair of already occurred and reported dolomite incidences. This represents 93% of the R2.4 million allocation for the 2017/2018 financial year. A total of R118 million was spent on preventative and remedial dolomite capital and maintenance projects. This represents 105% of the R112 million allocation for the 2017/2018 financial year.

In the current financial year, a total of R127 million has been allocated for dolomite related projects and services, which include the professional consultancy services for the specialist consultant, emergency construction services, and preventative capital projects. About R55 million of this allocation has already been spent. Most of the preventative projects are concentrated in the City of Tshwane area covering Thaba Tshwane, Centurion, Waterkloof and Swartkop. There are however, other projects implemented across the Gauteng Province, which include Lenasia (Westonaria), Katlehong (Ekurhuleni), Olifantsfontein (Ekurhuleni), Carletonville (Merafong), KwaThema (Ekurhuleni), Protea (Johannesburg) and Dobsonville (Johannesburg). In the coming financial year of 2018/2019, the department is planning on continuing to strengthen its dolomite risk management programme by, among others, strengthening the DRMU through the recruitment of suitably qualified and experienced persons to carry-out the mandate of the unit, and prioritisation of more preventative capital and maintenance projects with more focus on the Thaba Tshwane and Centurion areas.

Reply:

a) The costs for the administration of receipts/revenue are limited to the salary of the cashier, and below are the costs per financial year:

1. 2016/17 - R325 869.00
2. 2017/18 - R335 916.00

In addition to receipt/revenue management for the Department, the cashier is responsible for the following functions:

• management of the petty cash - Giving out the petty cash, reconciliation, replenishment and safe-keeping thereof;
• receiving and safekeeping cash, issuing of receipts, reconciliation and safe-keeping of the cash;
• deposit cash received into the Department’s bank account;
• capturing of sundry payments;
• updating of the Reapatela system (30 days payment monitoring system).

b) The following amounts were received per financial year:

2016/17 = R14.608 million, calculated as follows:

	R’000
Sales of goods and services other than capital assets	1 261
Interest	12 361
Sales of capital assets	70
Transactions in financial assets and liabilities	916
Departmental revenue collected	14 608

2017/18 = R10.358 million, calculated as follows:

	R’000
Sales of goods and services other than capital assets	295
Interest	8 498
Transactions in financial assets and liabilities	1 565
Departmental revenue collected	10 358

Reply:

(a) (i) and (ii), (b) (i) and (ii) (aa) and (bb), and (c)

Attached to this reply is an Excel spreadsheet, marked as Annexure A, which provides details on what has been asked in the question above. But, to put matters into context the Honourable Member should note the following:

1. Annual income lower than annual costs

We acknowledge that rental income is significantly low in many instances. However, we are committed to rectifying the matter through the renegotiation of all existing leases with private parties.

In 2015, the Department launched a pilot project on coastal State-owned properties leased out to private persons and or companies. During the pilot project, the department renegotiated expired leases on coastal properties and succeeded in increasing rental rates of individual leases as an interim measure.

The Department is currently working with National Treasury to finalise an Acquisition and Disposal Framework, which in addition to other processes, will allow the Department to negotiate all existing and active leases with private persons and or companies. This will enable the Department to charge fair rental prices not less that property rates and taxes payable on the required property.

In cases where the tenant is not willing to renegotiate rental rates, the Department will approach the courts for the lease to be set aside, as it will not be serving the public interest to maintain the status quo.

2. No annual costs recorded for the period 1st April 2018 to date for the following regional offices

(a) Mpumalanga

(b) Free State

Costs in these regional offices are currently being processed and will be recorded before the end of the financial year (2018/19).

3. No income recorded for the period 1st April 2018 to date for the following regional offices:

(a) Northern Cape

(b) Mpumalanga

Payments in these regional offices are being processed and will be recorded before the end of the financial year (2018/19).

Reply:

(a) (i) and (ii)

The National Department of Public Works (NDPW) has got 29 322 land parcels in its custodianship as at 31 March 2017 (as per the number of immovable assets disclosed for the 2016/17 financial year, in terms of the State Land Disposal Act, 1961 (Act No. 48 of 1961) and the Government Immovable Asset Management Act of, 2007 (Act No. 19 of 2007)).This implies that NDPW has exclusive rights over these land parcels.

(iii) (aa) and (bb)

In terms of the protocol applied by the NDPW, all property that is not owned by the Department is occupied by virtue of a lease agreement with a third party that owns the property. In this regard, the NDPW leases a total of 215 properties from other State organs in the various spheres of Government, as listed below:

1. Government departments (both national and provincial): 18
2. District and Local Municipalities: 159
3. Metropolitan Municipalities: 38

All the properties are occupied and used by various client departments of the NDPW.

(b)

IN RESPECT OF THE ENTITIES REPORTING TO THE MINISTER OF PUBLIC WORKS:

Entity Name	Own	(ii) have exclusive rights to	(iii) lease from the State (aa)	(iii)(bb)
Agrément South Africa (ASA)	None	Lease agreement with the Council for Scientific and Industrial Research (CSIR), lease the whole second floor of Building 17B, CSIR Campus, two offices on the ground floor of Building 17B, CSIR Campus, and the test site.	Lease agreement with the CSIR, to lease the whole second floor of Building 17B, CSIR Campus, including two offices on the ground floor of Building 17B, CSIR Campus, and the test site.	Agrément South Africa as per the signed lease agreement on 21 February 2018, with the CSIR, lease the whole second floor of Building 17B, CSIR Campus, two offices on the ground floor of Building 17B, CSIR Campus, and the test site. Plans and lease agreements are available on request.
Council for the Built Environment (CBE)	None	None	None	None
Construction Industry Development Board (CIDB)	None	None	Lease their Head Office and Gauteng Provincial Office from the South African Bureau of Standards, an entity of the Department of Trade and Industry.	Occupy premises provided by the Provincial Department Public Works in each province (Mpumalanga/ Nelspruit, Limpopo/ Polokwane, North West/ Mahikeng, Free State/ Bloemfontein, KwaZulu-Natal/ Durban, Eastern Cape/ Bhisho, Western Cape/ Cape Town and Northern Cape/ Kimberley).
Independent Development Trust (IDT)	Head office Pretoria 6000 sqm Building	None	None	None

 

Reply:

In my speech that I delivered on 15 Mat 2018, on the occasion of the National Assembly Budget Vote Debate, Vote 11, I stated as follows:

“We have identified unutilised properties with a deemed value of R7.4 billion – for disposal or letting out. Appropriate properties will be advertised on open tender culminating in a National Property Marketing and Investment Conference to be held within the next 6 months.”

The Department of Public Works is currently in the process of categorising unutilised properties into two lists: one for permanent disposal and the other for letting out, in order to generate revenue. Properties that are surplus to the needs of Government, shall be used to generate revenue and such will be advertised on an open tender basis.

Reply:

(1) Yes, all members of the senior management service (SMS) in the Department of Public Works have submitted their financial disclosures for the 2017/18 financial year.

As such, (a), (b), and (c), (i) and (ii) fall away.

(2) Falls away.

(3) (a) and (b) None.

(4) Not applicable.

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Reply:

(a) The purpose of the Vesting Committee:

Prior to the democratic dispensation in South Africa, State land parcels were registered in various historical names, including names of governments of the former bantustans, which today no longer exist. Some of these registered titles comprised of the Union of South Africa, Republic of South Africa, the Provincial Administrations of the Cape of Good Hope, Natal, Orange Free State, Transvaal, Republic of Transkei, Republic of Bophuthatswana, Republic of Venda, Republic of Ciskei (TBVC States), as well as the self-governing territories of Gazankulu, Lebowa, KaNgwane, KwaNdebele, KwaZulu and Qwaqwa.

The Department of Rural Development and Land Reform, the Department of Public Works and Provincial Custodians constitute the Provincial State Land Vesting and Disposal Committee (PSLVDC). The PSLVDC was established to recommend vesting of land parcels either to the national or the provincial sphere of Government, depending on the use or intended use of land as at 27 April 1994. The main purpose of vesting is to confirm ownership of the land parcels, assign it to the appropriate custodian and to eliminate historical names in order to safeguard the properties of the State.

(b) What is the organisational structure of the Vesting Committee?

The roles of presiding (Chairpersonship) and Secretariat services interchange amongst the members of the PSLVDC on an annual basis. The verifier and authoriser for the issuing of Item 28 (1) Certificates is the Department of Rural Development and Land Reform.

(c) To whom does the Committee report?

The Department of Rural Development and Land Reform manages the vesting processes from verifier to the Chief Director up to when the Item 28 (1) Certificate is issued by the Chief Director on behalf of the Minister of Rural Development and Land Reform. The vesting applications are prepared on the Land Administration Web portal administered by the Department of Rural Development and Land Reform. At the administration level the PSLVDC reports to the GIAMA Technical Committee, which in turn reports to the Technical MinMec.

(d) Details of the powers of the Committee and its office bearers:

 

The PSLVDC is empowered to make recommendations on vesting applications presented before the committee in order to confirm the vesting of land parcels.

(e) Properties have been transferred as a result of the Committee’s work (i) in each of the past three financial years and (ii) since 1 April 2018:

(i) and (ii) 18 144 land parcels have been vested since 27 April 1994 to date. 4 018 land parcels have been vested from 2013/14 to 2017/18. Members of the public wishing to access information on the Land Administration Web portal must register on the following website: www.dla.org.za. Applications for access are to be done both online and manually, by downloading the form, filling it and sending it to the following fax number: (012) 312-8135.

Reply:

(1) Yes, all newly appointed Ministers and Deputy Ministers have occupied their allocated Ministerial Residences.

As such (b), (c) (i) and (ii) and (d) fall away.

(2) Yes, all former Ministers have vacated the Ministerial houses.

As such (a), (b), (c) (i) and (ii) fall away.

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Reply:

I appreciate this question from the Honourable Member, as it has brought to my attention a crucial matter regarding the payment of rental costs for Ministerial houses. The officials of the Department of Public Works are currently in the process of verifying the debt owed to the Department with the relevant Ministries. Thus, it would be premature of me to release unverified figures at this stage.

Nevertheless, what is apparent is that there may have been a systemic lapse in terms of the collection of rent from Members of the National Executive, because some amounts are beyond what would be regarded as normal debt (i.e. under 3 months of rental owed).

To this effect I have asked the Departmental officials to reconcile the debt and verify all the amounts owed to the Department of Public Works in respect of Ministerial houses. I have also sought assurance that measures have been undertaken to ensure that rent for Ministerial houses is collected on a monthly basis from all the Ministers and Deputy Ministers who are supposed to be paying that rent.

I can assure the Honourable Member that the Members of the Executive are fully committed to paying their rental costs. What we must ensure is that we address the systemic gap that has caused the debt to escalate for certain Ministerial houses.

Reply:

(1) (a) Number of accidents in last three financial years:

(i) 2015/16 - None

2016/17 - Two accidents

2017/18 - None

(ii) Since 01 April 2018 - None

(b) Cost of repairs:

For accident number 1 the cost was R4 638.00.

In the case of accident number 2 the cost of writing off the motor vehicle was covered by the insurer.

(c)

(i) One vehicle written off.

(ii) Motor vehicle was declared uneconomical to repair by the damage assessors appointed by the insurance company.

2.No tracking devices have been fitted in the motor vehicles.

________________________________________________________________________

Reply:

In 2015, Mr T W Nxesi, MP, as the Minister of Public Works and accompanied by his spouse, Mrs Nombulelo Nxesi, undertook an international trip from 27 to 31 March 2015 to Singapore to represent the Government and the President of the Republic of South Africa at the State funeral of Singapore’s founding Prime Minister, the late Mr Lee Kuan Yew. The cost with respect to the spouse as the accompanying person was R145 810.60. The trip was approved by the President of the Republic in terms of the provisions of Section 1, Annexure A, of the Ministerial Handbook.

In 2015, the Minister was accompanied by Mrs Nxesi on an official trip to Cuba from 13 to 20 December 2015 in preparation for the recruitment of Cuban Technical Advisors to the country, for purposes of skills transfer and capacity development to the benefit of the Department of Public Works. The cost in respect of the accompanying person was R112 561.42. The trip was approved by the President of the Republic in terms of the provisions of Section 1, Annexure A, of the Ministerial Handbook.

In 2017, the then Minister of Public Works, Mr N Nhleko, was accompanied by his spouse, Dr Yvonne Nomcebo Mthembu, to China, from 22 to 31 August 2017. The purpose of the trip was to attend the Ministerial Workshop on China’s developmental experience for developing countries. The cost in respect of the accompanying person was R119 307.14. The trip was approved by the President of the Republic in terms of the provisions of Section 1, Annexure A, of the Ministerial Handbook.

In 2017 the former Minister of Public Works was accompanied by his spouse, Dr Mthembu, to France on 6 - 12 July 2017, in order to attend the 101st Commemoration of the Battle of Delvillewood. The cost in respect of the accompanying person for the trip was R71, 830.14. The trip was approved by the President of the Republic in terms of the provisions of Section 1, Annexure A, of the Ministerial Handbook.

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Reply:

(1) The National Department of Public Works owns the said property.

(2) Yes.

(a) The property is leased out to Mr Raymond Maowasha.

(b) The occupational rental is R5 270.76 per month.

(c) The property has been leased to the said individual as of 10 October 2010.

(d) The maintenance of the property is the responsibility of the tenant as per the lease agreement.

(e) As stated in (d) above the responsibility for the upkeep of the house is on the tenant. It is expected that when the tenant vacates the property upon the termination of the lease that they shall restore the property to the original good and clean state in which they found it. The lessee shall be liable for all costs incurred by the Department of Public Works in enforcing the obligations of the lessee, including the upkeep of the premises.

(3) Currently there is no intention to sell or dispose of the property.

________________________________________________________________________

Reply:

QUESTION (1)

What is the total number of incidents of sexual harassment that were reported to the human resources offices of entities reporting to him in;

QUESTION (1)	Agrément South Africa (ASA)	Council for the Built Environment (CBE)	Construction Industry Development Board (CIDB)	Independent Development Trust (IDT)
(a) (i) 2016	None	None	None	None
(a) (ii) 2017	None	None	One	One
(b) What are the details of each incident that took place?	Not applicable	Not applicable	There was a sexual harassment incident wherein a male security officer made allegations against a female employee of CIDB at one of the Provincial Offices. This allegation was not brought to the attention of Human Resources office and the Provincial Manager, but it came about in March 2017 during an investigation on a different matter and upon further engagement with the accuser, he decided not to proceed any further with the allegation.	The employee (applicant) had alleged that her male colleague had acted inappropriately when he embraced her, and regarded it as an unwelcomed gesture. The matter was dealt with through internal process and the Commission for Conciliation, Mediation and Arbitration (CCMA) as explained in (2), below.

QUESTION (2)

Was each incident investigated; if not, why not in each case; if so, what were the outcomes of the investigation in each case?

ASA	CBE	CIDB	IDT
Not Applicable		Yes, although the employee had decided not to proceed with the claim, CIDB nonetheless appointed an independent investigator to gather all facts and advice management of the most appropriate action to take. Furthermore, CIDB wanted to afford the accused employee the right of response. CIDB would have liked to finalise this matter as timeously as possible had it not been for the prolonged absence due to illness of the accuser. CIDB expects the final report on this matter before the end of July 2018.	The above-mentioned incident was investigated by the IDT. However, during the investigation the temporary employment contract of the alleged victim came to an end. As a result, the matter was then referred to the CMA because the applicant was no longer an employee of the organisation. In the evidence provided by the alleged perpetrator there was seemingly a misunderstanding of his gesture by the applicant. According to the alleged perpetrator he had got to know that the applicant carried a similar surname to that of his mother and thus, as is normally done in most African cultures, he interpreted it that she was part of his clan or extended relatives. He therefore approached the applicant whilst reciting the clan’s praise names and welcomed her with an embrace. This gesture was unfortunately construed by the applicant as inappropriate and the alleged perpetrator apologised. It was management’s understanding that the matter was resolved when the apology was made. However, when the matter was brought back by the applicant through the CCMA the IDT participated fully in that process with a view to resolve it amicably. Through the counsel of the Commissioner at the CCMA, the parties entered into a settlement agreement where the IDT was directed to pay 6 months’ equivalent of the applicant’s monthly salary. The fact that the alleged perpetrator had taken responsibility, the IDT ordered him pay half of the total 6 months’ pay, while the IDT committed to pay the other portion of the settlement agreement.