Question NW3556 to the Minister of Public Service and Administration

Reply:

(a) and (b)

The Department of Public Service and Administration (DPSA) is guided by Section 41 (1) h (ii) which call for all organs of state to “co-operate with one another in mutual trust and good faith by “assisting and supporting one another”. The following are some of the specific measures that have been initiated to improve the oversight capacity of the department and promote compliance on the norms and standards issued in line with its mandate:

• In January 2022, the DPSA entered into a cooperation agreement with the Auditor General of South Africa (AG-SA) to include in the audit plans of departments norms and standards issued in pursuit of the mandate of the Department. The AG-SA is already implementing this agreement including an agreement on the auditing of performance of the Public Service against the Directive that is being developed to implement the Professionalisation Framework. This agreement allows the DPSA to borrow on the powers of the AG-SA, resulting in more enforcement capability.

• In line with Section 16A (3) of the Public Service Act, 1994 the Minister for the Public Service and Administration (MPSA) prepares regular compliance reports to Cabinet or, through the relevant Premier, to the Executive Council of the relevant province on any non-compliance by an executive authority. These compliance reports are used to ensure that there is accountability at the executive authority level.

• The Minister initiated one-on-one sessions with Executive Authorities of departments including Premier’s of Provinces that have been identified as having challenges with complying with the norms and standards set by the MPSA. These sessions, discuss specific areas of concern, which are then followed by specific technical assistance that is provided by the DPSA to address these challenges.

• The Director General of the DPSA convene quarterly engagements with Heads of Cooperate Services which receives presentations on compliance trends and performances. In these engagements, lessons are shared on best practices towards improving compliance.

To introduce a systematic approach to compliance monitoring and reporting, the DPSA is currently developing an Early Warning System to actively monitor compliance with the provisions of the Public Service Act, 1994 or a regulation, determination and/or directive made in line with its mandate. This Early Warning System will be institutionalised to ensure that governance matters are monitored in an active manner to avoid the collapse of public institutions and services. In line with the Medium Term Strategic Framework (MTSF) tabled in Parliament, it is envisaged that the Early Warning System will become active during the 2024/25 Financial Year.

End