Question NW3547 to the Minister of Telecommunications and Postal Services
03 December 2018 - NW3547
Mackenzie, Mr C to ask the Minister of Telecommunications and Postal Services
(1) Whether, with reference to his reply to question 1529 on 4 June 2018, any of his department’s (a) Directors-General and/or (b) senior staff members were involved in organising the International Telecommunication Union, Telecom World Conference 2018, held in Durban on 10 to 13 September 2018; if so, what are the relevant details; (2) (a) which service providers were contracted to render services in respect of the event, (b) what services did each service provider render and (c) how was the quality of services rendered monitored; (3) Whether any measures were put in place to ensure that the specified employees do not benefit financially from contracting the service providers; if not, (a) why not and (b) what steps have been taken to investigate whether any employees benefitted financially from contracting any of the service providers; if so, (i) were the measures implemented and (ii) what are the details of the results?
Reply:
I have been advised by the Department that:
1. The Director-General and senior managers were involved in the organization of the ITU Telecom World 2018.
The details are as follows:
|
Name |
Designation |
Role |
|
Mr. Robert Nkuna |
Director-General |
Project Sponsor |
|
Ms. Nonkqubela Jordan-Dyani |
Deputy Director General |
Project Manager |
|
Ms. Thulisile Manzini |
Deputy Director General |
Stream Head: Media, Marketing and Communications |
|
Mr. Omega Shelembe |
Deputy Director General |
Stream Head: Logistics |
|
Mr Tinyiko Ngobeni |
Deputy Director General |
Legacy Project |
|
Ms Mameetse Masemola |
Acting Deputy Director General |
Stream Head: Content |
|
Ms Jeanette Morwane |
Acting Deputy Director General |
Legacy Project |
|
Ms Sybil Lyons-Grootboom |
Chief Director: Legal |
Lead Negotiator: Host Country Agreement |
|
Mr Luyanda Ndlovu |
Chief Information Officer |
Coordinator IT Services |
|
Mr Jim Paterson |
Director |
Project Management team |
|
Ms Pam Mallela |
Director |
Project Management Team |
|
Mr Thulani Ngubane |
Director |
Communications Team |
|
Rebolang Soldaat |
Director |
Budget and Finance Oversight |
|
Charles Mabuza |
Director |
SMME Programme Coordinator |
2. (a) (b) and (c)
|
(a) Service Provider |
(b) Type of Service |
(c) Evaluation |
|
TWF (DTPS appointed service provider for travel, accommodation and conferencing) |
Venue Procurement and Professional Conference Organiser (iNkosi Albert Luthuli International Convention Centre) |
Contract signed with ICC. Evaluation and monitoring done via contractual obligations |
|
Tsogo Sun (appointed by sponsor) |
Accommodation |
Contract signed between Tsogo Sun and Sponsor. Evaluation and monitoring done via contractual obligations. |
|
Flash Marketing (appointed by sponsor) |
Branding |
DTPS and Sponsor Team evaluated service for quality assurance |
|
Riverbed Marketing, Flash Marketing (appointed by sponsor) (appointed by sponsor) |
Media and Marketing |
DTPS and Sponsor Team evaluated service for quality assurance |
|
Osum (appointed by sponsor) |
Videography |
DTPS and Sponsor Team evaluated service for quality assurance |
|
Exhibitionist (appointed by sponsor) |
Exhibition Stand Build |
DTPS and Sponsor Team evaluated service for quality assurance |
|
Exhibitionist (appointed by sponsor) |
Media Centre |
DTPS and Sponsor Team evaluated service for quality assurance |
|
Marketing 2the Max (appointed by sponsor) |
Leader Space Build |
DTPS and Sponsor Team evaluated service for quality assurance |
|
GL-Events (appointed by sponsor) |
Registration Space Build |
DTPS and Sponsor Team evaluated service for quality assurance |
|
Avis (appointed by sponsors) |
Ministerial & VIP Transport |
Evaluation and monitoring done via contractual obligations. |
|
Syavaya (appointed by sponsors) |
Delegate Transport |
DTPS and Sponsor Team evaluated service for quality assurance |
|
SAPS (partner department for provision of security) |
Security |
Evaluation and monitoring done via contractual obligations. |
|
Gearhouse (appointed by sponsor) |
Audio Visual |
DTPS and Sponsor Team evaluated service for quality assurance |
|
SITA appointed service providers |
IT Services |
IT Team evaluated service for quality assurance |
|
Honey Comb, Fun and Class Relations (appointed services by DTPS) |
SMME Support |
DTPS Team evaluated service for quality assurance |
|
Misoso Trading Enterprise (appointed by sponsor) |
Uniform |
Evaluation and monitoring done via contractual obligations. |
|
SABC (appointed by sponsor) |
Broadcasting and Video-on-Demand |
Contract signed with SABC. Evaluation and monitoring done via contractual obligations. |
|
Sithelo Events, BGD Consulting (appointed by sponsor) |
Recruitment of Local Staff and Ushers |
Evaluation and monitoring done via contractual obligations. |
|
SkyNet (DTPS appointed service provider through the Government Transactional contract) |
Freight Services for ITU shipment |
DTPS Team evaluated services as per contractual obligations. |
3. The following measures have been implemented to ensure that employees do not benefit financially from the service providers contracted for the ITU Telecom World 2018 event:
- Department entered into Sponsorship Agreements with the different Sponsors. Sponsors were requested to appoint and pay to the service providers from their database directly. This was to mitigate the risks of employees being involved with the selection and payments of service providers for personal benefits. For those sponsors who paid their sponsorship to the Department, the Department followed Government Supply Chain (SCM) processes in the appointment of service providers.
- A circular was issued to all staff involved in organising the ITU Telecom World 2018 reminding them of the regulations on declaration, approval, acceptance and registration of gifts and hospitality.
- Declaration forms were issued before the event for employees to declare any gifts and/or hospitality they would have received during the course of performing their duties for the ITU Telecom World 2018.
(a) N/A
(b) N/A
(i) The measures above were implemented.
(ii) The Department has undertaken a reconciliation process, assessing all the sponsorship committed and received, and is finalising a report. All sponsorship, and financial declarations will be disclosed in the Annual Financial Statement of the Department, in line with Treasury Regulation 21.2.4.
Approve/Not Approved
Ms S Ndabeni - Abrahams
MINISTER OF TELECOMMUNICATIONS & POSTAL SERVICES
DATE: 03/12/2018