Question NW374 to the Minister of Tourism

Financial Year

(i) budget

(ii) spent on the private office

(bb) Financial Year 2017/18

(since 1 April 2017)

R12 882 000-00

R11 906 279-88

(aa) Financial Year 2016/17

R12 915 479-23

R12 915 434-23

(aa) Financial Year 2015/16

R16 336 846-00

R14 535 091-68

(aa) Financial Year 2014/15

R13 258 203-00

R13 257 933-52

(b)

(ii) salary level

(iii) job title,

(iv) Qualification

(v)Job description

1

14

Acting Chief of Staff

Honours Degree: Public Administration

• Ensure that administrative support is rendered to the executing authority on Parliamentary/Legislature and Cabinet matters.

• Ensure that the required administrative functions are performed within the office of the executive authority.

• Assist the executive authority with his/her constituency work.

• Assist the executive authority with matters emanating from his/her portfolio and official matters emanating from other activities, e.g. participation in national and international forums and structures.

• Manage the office of the executing authority

• Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.

2

13

Acting Director Administration

Honours Degree: Information Systems

• Manage the administrative activities within the office of the executive authority

• Relationship management (internal and external liaison and coordination)

• Render a Cabinet support service to the executive authorityFinancial planning and logistical support.

• Organisational and operational management and service delivery improvement.

• Human resources management.

3

13

MMedia Liaison Officer

BA: English and Psychology

• Provide a media liaison service to the executive authority.

• Monitor and analyse reporting in the media on the portfolio of the executive authority and prepare responses as required.

• Participate in GCIS forums like the Communications Forum and the Media Liaison Forum, and in the collective planning of the communication and media issues of Government.

• Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.

4

12

Private Secretary/ Personal Assistant

Honours Degree: Economic History

• Provide a secretarial/receptionist support service to the executive authority.

• Render an administrative support service to the executive authority.

• Provide support to the executive authority with regard to meetings.

• Assist the executive authority with constituency work.

• Support the executive authority with private obligations

5

10

Acting Assistant Appointments Secretary

BA: Political Science

• Provide a secretarial/receptionist support service to the executive authority.

• Render an administrative support service to the executive authority.

• Provide support to the executive authority with regard to meetings.

• Assist the appointments secretary with constituency work of the executive authority.

• Support the executive authority with private obligations.

• Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly

6

9

Acting Assistant Director: Administration

Matric

• Provide administrative support within the office of the executing authority

• Provide diary management

• Provide logistical support

7

13

Parliamentary Officer

NDIP: Public Administration

• To provide strategic liaison and support to the Minister relating to parliamentary matters

• To co-ordinate and facilitate parliamentary matters

• To facilitate compliance with all the reporting responsibilities as specified in terms of rules of Parliament, the constitution and other relevant legislation.

• Facilitate ministerial approval and tabling of Parliamentary Replies.

8

7

Receptionist

Matric

Dip Business computing

• Provide a secretarial/receptionist support service to the office of the executive authority.

• Provides a clerical support service to the office.

• Remain up to date with regard to prescripts/policies and procedures applicable to her/his work terrain.

9

7

CRegistry Clerk

Grade 11

• Ensure the smooth, efficient and effective flow of documents (receive and distribute) between the office of the executive authority, the department and other structures like cluster committees, external role players, etc.

• Control stocks and stationary as chief user clerk for the executive authority’s office.

• File all documents in accordance with the relevant prescripts like the National Archives Act and the MIS prescripts.

• Render a general support function in the office of the executive authority.

10

4

Messenger

ND: Tourism Management

• Collect and deliver documents.

• Transport employees in the office of the executive authority and guests and special advisors of the executive authority.

• Render a general support function in the office of the executive authority.

• Maintain knowledge on the policies and procedures that applies in the work environment.

15

Special Advisor

MBA, BSc Hons Hotel and Catering Administration

The Public Service Act (Section 12A (1)) provides that Special Advisers may be appointed-

• to advise the Executive Authority on the exercise or performance of the Executive Authority’s powers and duties;

• to advise the Executive Authority on the development of policy that will promote the relevant department’s objectives

• to perform such other tasks as may be appropriate in respect of the exercise or performance of the Executive Authority’s powers and duties.

(b)

(ii) salary level

(iii) job title,

(iv)Qualifications

(v)Job description

1

14

Chief of Staff

BProc Law

• Ensure that administrative support is rendered to the executing authority on Parliamentary/Legislature and Cabinet matters.

• Ensure that the required administrative functions are performed within the office of the executive authority.

• Assist the executive authority with his/her constituency work.

• Assist the executive authority with matters emanating from his/her portfolio and official matters emanating from other activities, e.g. participation in national and international forums and structures.

• Manage the office of the executing authority

• Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.

2

13

Director Administration

BA Criminology & Law

• Manage the administrative activities within the office of the executive authority

• Relationship management (internal and external liaison and coordination)

• Render a Cabinet support service to the executive authorityFinancial planning and logistical support.

• Organisational and operational management and service delivery improvement.

• Human resources management.

3

13

Ministerial Media Liaison Officer

NDIP: Public Relations

• Provide a media liaison service to the executive authority.

• Monitor and analyse reporting in the media on the portfolio of the executive authority and prepare responses as required.

• Participate in GCIS forums like the Communications Forum and the Media Liaison Forum, and in the collective planning of the communication and media issues of Government.

• Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.

4

12

Private Secretary/ Personal Assistant

B Tech Public Management

• Provide a secretarial/receptionist support service to the executive authority.

• Render an administrative support service to the executive authority.

• Provide support to the executive authority with regard to meetings.

• Assist the executive authority with constituency work.

• Support the executive authority with private obligations

5

11

Assistant Appointments Secretary

Matric, Certificate in Tourism Management, Diploma in Public Management

• Provide a secretarial/receptionist support service to the executive authority.

• Render an administrative support service to the executive authority.

• Provide support to the executive authority with regard to meetings.

• Assist the appointments secretary with constituency work of the executive authority.

• Support the executive authority with private obligations.

• Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly

6

9

Assistant Director: Administration

B Tech Tourism Management

• Provide administrative support within the office of the executing authority

• Provide diary management

• Provide logistical support

7

13

Parliamentary Liaison Officer

ND Public Administration

• To provide strategic liaison and support to the Minister relating to parliamentary matters

• To co-ordinate and facilitate parliamentary matters

• To facilitate compliance with all the reporting responsibilities as specified in terms of rules of Parliament, the constitution and other relevant legislation.

• Facilitate ministerial approval and tabling of Parliamentary Replies.

8

7

Receptionist /

Matric

N6 Human Resource

• Provide a secretarial/receptionist support service to the office of the executive authority.

• Provides a clerical support service to the office.

• Remain up to date with regard to prescripts/policies and procedures applicable to her/his work terrain.

9

7

Chief Registry Clerk

Matric

Certificate in Project Management

• Ensure the smooth, efficient and effective flow of documents (receive and distribute) between the office of the executive authority, the department and other structures like cluster committees, external role players, etc.

• Control stocks and stationary as chief user clerk for the executive authority’s office.

• File all documents in accordance with the relevant prescripts like the National Archives Act and the MIS prescripts.

• Render a general support function in the office of the executive authority.

8

4

Driver

(vacant)

• R

• Collect and deliver documents.

• Transport employees in the office of the executive authority and guests and special advisors of the executive authority.

• Render a general support function in the office of the executive authority.

• Maintain knowledge on the policies and procedures that applies in the work environment.

16

16

Full time Special Advisors

Part-time Special Advisors

Bachelor of Law

Master in Town Planning and Regional Planning

The Public Service Act (Section 12A (1)) provides that Special Advisers may be appointed-

• to advise the Executive Authority on the exercise or performance of the Executive Authority’s powers and duties;

• to advise the Executive Authority on the development of policy that will promote the relevant department’s objectives

• to perform such other tasks as may be appropriate in respect of the exercise or performance of the Executive Authority’s powers and duties.

(b)

(ii) salary level

(iii) job title,

(iv) Qualifications

(v)Job description

1

14

Chief of Staff

Honours Degree: Public Administration

• Ensure that administrative support is rendered to the executing authority on Parliamentary/Legislature and Cabinet matters.

• Ensure that the required administrative functions are performed within the office of the executive authority.

• Assist the executive authority with his/her constituency work.

• Assist the executive authority with matters emanating from his/her portfolio and official matters emanating from other activities, e.g. participation in national and international forums and structures.

• Manage the office of the executing authority

• Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.

2

13

Director: Administration

Honours Degree: Information Systems

• Manage the administrative activities within the office of the executive authority

• Relationship management (internal and external liaison and coordination)

• Render a Cabinet support service to the executive authorityFinancial planning and logistical support.

• Organisational and operational management and service delivery improvement.

• Human resources management.

3

13

MMedia Liaison Officer

BA: English and Psychology

• Provide a media liaison service to the executive authority.

• Monitor and analyse reporting in the media on the portfolio of the executive authority and prepare responses as required.

• Participate in GCIS forums like the Communications Forum and the Media Liaison Forum, and in the collective planning of the communication and media issues of Government.

• Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.

4

11

Private Secretary/ Personal Assistant

Degree: Political Science with specialisation in International Studies

• Provide a secretarial/receptionist support service to the executive authority.

• Render an administrative support service to the executive authority.

• Provide support to the executive authority with regard to meetings.

• Assist the executive authority with constituency work.

• Support the executive authority with private obligations

5

10

Assistant Appointments Secretary

DND: Public Management

• Provide a secretarial/receptionist support service to the executive authority.

• Render an administrative support service to the executive authority.

• Provide support to the executive authority with regard to meetings.

• Assist the appointments secretary with constituency work of the executive authority.

• Support the executive authority with private obligations.

• Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly

6

9

Assistant Director: Administration

B Tech Tourism Management

• Provide administrative support within the office of the executing authority

• Provide diary management

• Provide logistical support

7

13

Parliamentary Liaison Officer

ND Public Administration

• To provide strategic liaison and support to the Minister relating to parliamentary matters

• To co-ordinate and facilitate parliamentary matters

• To facilitate compliance with all the reporting responsibilities as specified in terms of rules of Parliament, the constitution and other relevant legislation.

• Facilitate ministerial approval and tabling of Parliamentary Replies.

8

7

Receptionist

Matric

Dip Business computing

• Provide a secretarial/receptionist support service to the office of the executive authority.

• Provides a clerical support service to the office.

• Remain up to date with regard to prescripts/policies and procedures applicable to her/his work terrain.

9

8

Chief Registry Clerk

Matric

• Ensure the smooth, efficient and effective flow of documents (receive and distribute) between the office of the executive authority, the department and other structures like cluster committees, external role players, etc.

• Control stocks and stationary as chief user clerk for the executive authority’s office.

• File all documents in accordance with the relevant prescripts like the National Archives Act and the MIS prescripts.

• Render a general support function in the office of the executive authority.

10

5

Driver / Messenger

Grade 11

• Collect and deliver documents.

• Transport employees in the office of the executive authority and guests and special advisors of the executive authority.

• Render a general support function in the office of the executive authority.

• Maintain knowledge on the policies and procedures that applies in the work environment.

115

15

15

Part-time Special Advisor

Part-time Special Advisor

Part-time Special Advisor

NMA Development Economics, BSoc.Sc

M.Litt Strategic Studies, B.Proc (Law)

M.Phil in Sustainable Development, BA Hons in International Studies, BA

The Public Service Act (Section 12A (1)) provides that Special Advisers may be appointed-

• to advise the Executive Authority on the exercise or performance of the Executive Authority’s powers and duties;

• to advise the Executive Authority on the development of policy that will promote the relevant department’s objectives

• to perform such other tasks as may be appropriate in respect of the exercise or performance of the Executive Authority’s powers and duties.

(b)

(ii) salary level

(iii) job title,

(iv) Qualifications

(v)Job description

1

14

Chief of Staff

Honours Degree: Public Administration

• Ensure that administrative support is rendered to the executing authority on Parliamentary/Legislature and Cabinet matters.

• Ensure that the required administrative functions are performed within the office of the executive authority.

• Assist the executive authority with his/her constituency work.

• Assist the executive authority with matters emanating from his/her portfolio and official matters emanating from other activities, e.g. participation in national and international forums and structures.

• Manage the office of the executing authority

• Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.

2

13

Acting Director: Administration

Honours Degree: Information Systems

• Manage the administrative activities within the office of the executive authority

• Relationship management (internal and external liaison and coordination)

• Render a Cabinet support service to the executive authorityFinancial planning and logistical support.

• Organisational and operational management and service delivery improvement.

• Human resources management.

3

13

MMedia Liaison Officer

BA: English and Psychology

• Provide a media liaison service to the executive authority.

• Monitor and analyse reporting in the media on the portfolio of the executive authority and prepare responses as required.

• Participate in GCIS forums like the Communications Forum and the Media Liaison Forum, and in the collective planning of the communication and media issues of Government.

• Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.

4

11

Private Secretary/ Personal Assistant

ND Public Administration

• Provide a secretarial/receptionist support service to the executive authority.

• Render an administrative support service to the executive authority.

• Provide support to the executive authority with regard to meetings.

• Assist the executive authority with constituency work.

• Support the executive authority with private obligations

5

10

Assistant Appointments Secretary

Degree: Political Science

• Provide a secretarial/receptionist support service to the executive authority.

• Render an administrative support service to the executive authority.

• Provide support to the executive authority with regard to meetings.

• Assist the appointments secretary with constituency work of the executive authority.

• Support the executive authority with private obligations.

• Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly

6

9

Assistant Director: Administration

B Tech Tourism Management

• Provide administrative support within the office of the executing authority

• Provide diary management

• Provide logistical support

7

12

Parliamentary Liaison Officer

• To provide strategic liaison and support to the Minister relating to parliamentary matters

• To co-ordinate and facilitate parliamentary matters

• To facilitate compliance with all the reporting responsibilities as specified in terms of rules of Parliament, the constitution and other relevant legislation.

• Facilitate ministerial approval and tabling of Parliamentary Replies.

8

7

Receptionist

Matric

Dip Business computing

• Provide a secretarial/receptionist support service to the office of the executive authority.

• Provides a clerical support service to the office.

• Remain up to date with regard to prescripts/policies and procedures applicable to her/his work terrain.

9

7

CRegistry Clerk

Matric

• Ensure the smooth, efficient and effective flow of documents (receive and distribute) between the office of the executive authority, the department and other structures like cluster committees, external role players, etc.

• Control stocks and stationary as chief user clerk for the executive authority’s office.

• File all documents in accordance with the relevant prescripts like the National Archives Act and the MIS prescripts.

• Render a general support function in the office of the executive authority.

10

5

Driver / Messenger

Grade 11

• Collect and deliver documents.

• Transport employees in the office of the executive authority and guests and special advisors of the executive authority.

• Render a general support function in the office of the executive authority.

• Maintain knowledge on the policies and procedures that applies in the work environment.

16

Full time Special Advisor

MBA, DPhil (Political Science), MA (Political Science), BA Honours (Political Science), BA (Political Science and Economics)

The Public Service Act (Section 12A (1)) provides that Special Advisers may be appointed-

• to advise the Executive Authority on the exercise or performance of the Executive Authority’s powers and duties;

• to advise the Executive Authority on the development of policy that will promote the relevant department’s objectives

• to perform such other tasks as may be appropriate in respect of the exercise or performance of the Executive Authority’s powers and duties.

(b)

(ii) salary level

(iii) job title,

(iv) Qualifications

(v)Job description

1

14

Chief of Staff

Honours Degree: Public Administration

• Ensure that administrative support is rendered to the executing authority on Parliamentary/Legislature and Cabinet matters.

• Ensure that the required administrative functions are performed within the office of the executive authority.

• Assist the executive authority with his/her constituency work.

• Assist the executive authority with matters emanating from his/her portfolio and official matters emanating from other activities, e.g. participation in national and international forums and structures.

• Manage the office of the executing authority

• Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.

2

13

Director: Administration

BA Criminology & Law

• Manage the administrative activities within the office of the executive authority

• Relationship management (internal and external liaison and coordination)

• Render a Cabinet support service to the executive authorityFinancial planning and logistical support.

• Organisational and operational management and service delivery improvement.

• Human resources management.

3

13

MMedia Liaison Officer

BA: English and Psychology

• Provide a media liaison service to the executive authority.

• Monitor and analyse reporting in the media on the portfolio of the executive authority and prepare responses as required.

• Participate in GCIS forums like the Communications Forum and the Media Liaison Forum, and in the collective planning of the communication and media issues of Government.

• Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.

4

11

Private Secretary/ Personal Assistant

ND Public Administration

• Provide a secretarial/receptionist support service to the executive authority.

• Render an administrative support service to the executive authority.

• Provide support to the executive authority with regard to meetings.

• Assist the executive authority with constituency work.

• Support the executive authority with private obligations

5

10

Assistant Appointments Secretary

Degree: Political Science

• Provide a secretarial/receptionist support service to the executive authority.

• Render an administrative support service to the executive authority.

• Provide support to the executive authority with regard to meetings.

• Assist the appointments secretary with constituency work of the executive authority.

• Support the executive authority with private obligations.

• Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly

6

11

Deputy Director: Administration

Honours Degree: Information Systems

• Provide administrative support within the office of the executing authority

• Provide diary management

• Provide logistical support

7

112

Parliamentary Liaison Officer

BA hons

• To provide strategic liaison and support to the Minister relating to parliamentary matters

• To co-ordinate and facilitate parliamentary matters

• To facilitate compliance with all the reporting responsibilities as specified in terms of rules of Parliament, the constitution and other relevant legislation.

• Facilitate ministerial approval and tabling of Parliamentary Replies.

8

7

Receptionist

Matric

Dip Business computing

• Provide a secretarial/receptionist support service to the office of the executive authority.

• Provides a clerical support service to the office.

• Remain up to date with regard to prescripts/policies and procedures applicable to her/his work terrain.

9

8

Registry Clerk

Matric

• Ensure the smooth, efficient and effective flow of documents (receive and distribute) between the office of the executive authority, the department and other structures like cluster committees, external role players, etc.

• Control stocks and stationary as chief user clerk for the executive authority’s office.

• File all documents in accordance with the relevant prescripts like the National Archives Act and the MIS prescripts.

• Render a general support function in the office of the executive authority.

10

5

Driver / Messenger

Grade 11

• Collect and deliver documents.

• Transport employees in the office of the executive authority and guests and special advisors of the executive authority.

• Render a general support function in the office of the executive authority.

• Maintain knowledge on the policies and procedures that applies in the work environment.

16

Full time Special Advisor

MBA, DPhil (Political Science), MA (Political Science), BA Honours (Political Science), BA (Political Science and Economics)

The Public Service Act (Section 12A (1)) provides that Special Advisers may be appointed-

• to advise the Executive Authority on the exercise or performance of the Executive Authority’s powers and duties;

• to advise the Executive Authority on the development of policy that will promote the relevant department’s objectives

• to perform such other tasks as may be appropriate in respect of the exercise or performance of the Executive Authority’s powers and duties.