Question NW2980 to the Minister of Tourism
02 October 2023 - NW2980
De Freitas, Mr MS to ask the Minister of Tourism
(a) What are the processes, procedures, mechanisms and timelines to monitor (i) the progress and (ii) status of each tourism project in the (aa) past three financial years and (bb) current financial year, (b) who is responsible for such monitoring, (c) how is monitoring conducted and (d) to whom are project status reports presented and/or submitted?
Reply:
INFRASTRUCTURE PROJECTS NOT IMPLEMENTED BY DBSA
(aa) 2020-21
(a)(i) What are the processes, procedures, mechanisms and timelines to monitor the progress of each tourism project
I have been informed by the Department that it appointed various entities to implement its tourism infrastructure projects. The relationship between the Department and these entities is regulated through Memoranda of Agreement (MOAs).
Each project has a Project Steering Committee (PSC) established to oversee the implementation of the project.
- The Department receives monthly progress and expenditure reports from entities.
- Entity coordination meetings are held with entities individually and collectively.
- The Departmental Project Managers conduct site visits on a monthly basis.
- The Department issues management letters to non-performing entities where outputs are not satisfactory.
- Entities with their appointed service providers have a contract in place which outlines processes and procedures.
- The entity is expected to issue a default notice to an underperforming contractor according to the contract being utilised.
- If the contractor has been delayed, they will claim for Extension of Time based on the event and contract.
- A contractor will be requested to put in place a Recovery /Catch up Plan to be strictly monitored.
- The entity may terminate contracts of contractors who continuously fail to remedy non-performance.
- Where necessary, constant monitoring, supervision and also site visits are conducted by Principals to projects with persistent challenges delaying project completion.
(a)(ii) What are the processes, procedures, mechanisms and timelines to monitor the status of each tourism project
Refer to (1) (i) (aa).
(b) Who is responsible for such monitoring
Project Managers
(c) How is monitoring conducted
- Site visits
- PSC meetings
- Progress reports
(d) To whom are project status reports presented and/or submitted
- Director
- Chief Director
- DDG: Destination Development
(aa) 2021-22 (a)– (d) same as above
(aa) 2022-23 (a)– (d) same as above
(bb) 1 April 2023 (a)– (d) same as above