Question NW2982 to the Minister of Tourism

Reply:

1. (a) 2020-21

1.(i) What are the processes, procedures, mechanisms and timelines to monitor the progress of each project.

• I have been informed by the Department that the National Department of Tourism has an existing Memorandum of Understanding (MOU) with the Development Bank of Southern Africa (DBSA). The MOA is valid from November 2020 to November 2023.
• The Department uses the terms and conditions of the MOA to ensure compliance by the DBSA. The MOA is accompanied by an Infrastructure Programme Implementation Plan (IPIP) which is informed by the National Treasury’s Framework for Infrastructure Delivery and Procurement Management (FIDPM).
• The IPIP compels the DBSA to seek concurrence / sign off from the Department in order to move on to the next stage of the project.
• The Department will then sign off or concur at each project stage for DBSA to move on to the next stage.
• The Department has wel- established governance structures to manage and monitor the implementation of its infrastructure programme through the DBSA; namely, Programme Management Meetings, chaired by the DDG: Destination Development and Steering Committee Meetings, chaired by the DG.
• The Minister also meets Quarterly with the DBSA .
• The Department receives monthly and quarterly progress and expenditure reports from the DBSA.
• The Departmental Project Managers conduct site visits on a monthly basis.

(1)(ii) What are the processes, procedures, mechanisms and timelines to monitor the status of each project

Refer to (1) (i) (a).

(2)(a) Who is responsible for such monitoring?

• Departmental Project Managers
• Directors
• Chief Directors
• DDG
• DG

(2)(b)(ii) How are project status reports reported

• Presentations at Progress and Steering Committee meetings
• Monthly Progress Reports
• Quarterly Progress Reports

(2)(b)(iii) To whom are project status reports reported

• At Progress Meetings - to NDT DDG: Destination Development and Head of Infrastructure Delivery: DBSA.
• At Steering Committee Meetings - to DG and Group Executive: Infrastructure Delivery, DBSA.

(2)(c) What processes, procedures and/or mechanism are in place should a project not meet what is required or when deadlines are not met.

• DBSA and the appointed service providers have a contract in place which outlines processes and procedures.
• A default notice will be issued to an underperforming Contractor according to the Contract being utilised.
• If the Contractor has been delayed, they will claim for Extension of Time based on the event and Contract.
• A Contractor will be requested to put in place a Recovery /Catch up Plan to be strictly monitored.
• DBSA offers loans to contractors with cash-flow challenges which are affecting project progress.
• DBSA may terminate contracts of contractors who continuously fail to remedy non-performance.
• Where necessary, constant monitoring, supervision and also site visits are conducted by Principals to projects with persistent challenges delaying project completion.

(1) (a) and 2 (a-c) 2021-22 Same as above

(1) (a) and 2 (a-c) 2022-23 Same as above

(1) (b) and 2 (a- c) April 2023 Same as above