Questions & Replies: Home Affairs

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2013-06-04

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Reply received: November 2013

QUESTION 3195

DATE OF PUBLICATION: Friday, 15 November 2013

INTERNAL QUESTION PAPER NO 38 of 2013

Ms H N Makhuba (IFP) to ask the Minister of Home Affairs:

(1) What language policy is being followed by her Department;

(2) whether there is a written language policy for her Department; if so,

(3) whether she will make a copy of such written language policy available to Ms H N Makhuba?

NW3755E

REPLY:

(1) & (2) A draft language policy was approved in 2000 for the Department of Home Affairs and is grounded on sections 9(3) and 30 of the Constitution of the Republic of South Africa. The policy emphasises the principles of non-discrimination and the right for "everyone to use the language and to participate in the cultural life of their choice". It encourages staff to learn languages other than their home language and provides guidelines on how business should be conducted in terms of language internally and with the public. The policy will be reviewed and revised in due course.

(2) Yes. A copy of the draft language policy Honourable Member's

Reply received: November 2013

QUESTION 3137

DATE OF PUBLICATION: Friday, 15 November 2013

INTERNAL QUESTION PAPER NO 38 of 2013

Mr T D Lee (DA) to ask the Minister of Home Affairs:

(1) Whether her Department received any funds for the Expanded Public Works Programme in the (a) 2010/11, (b) 2011/12 and (c) 2012/13 financial years;

(2) whether any of these funds were earmarked for (a) capital or (b) infrastructure-related projects; if so, (i) what are the names of these projects, (ii) where are these projects situated, (iii) what is the value of each project and (iv) how many jobs have been created by each project

(3) in each case, what process was followed to appoint project (a) implementers and
(b) consultants;

(4) in each case, were funds transferred to project implementers (a) in a lump sum or
(b) through progress payment;

(5) whether any projects have been impeded due to maladministration or corruption; if so, (a) which projects have been affected and (b) what action has been taken in each case?

NW3695E

REPLY:

(1) to (5) No. The Department of Home Affairs did not participate in the Expanded Public Works Programme in the financial years in question.

Reply received: December 2013

QUESTION 3111

DATE OF PUBLICATION: Friday, 15 November 2013

INTERNAL QUESTION PAPER NO 38 of 2013

Mr M Mnqasela (DA) to ask the Minister of Home Affairs:

Are persons restricted from obtaining South African citizenship solely on the grounds that they work outside the country for more than 90 days per year; if so, what is the reasoning behind such a restriction?

NW3668E

REPLY:

No. All persons who apply for a certificate of naturalisation must meet the prescribed requirements before such a person qualifies for naturalisation. The requirements are stipulated in the South African Citizenship Amendment Act, 2010 (Act No 17 of 2010).

One of the requirements, in terms of section 5(1)(c) of the above-mentioned Act, stipulates that any person who has been absent from the Republic of South Africa (RSA) for a period of more than 90 days in any year during the five year period of ordinary residence immediately preceding the date of application for naturalisation, does not qualify for naturalisation. The requirement is informed by the need for an individual to demonstrate genuine commitment and interest in being a citizen of the RSA.

Reply received: December 2013

QUESTION 3110

DATE OF PUBLICATION: Friday, 15 November 2013

INTERNAL QUESTION PAPER NO 38 of 2013

Mr M Mnqasela (DA) to ask the Minister of Home Affairs:

Whether any person can apply for a complete name and surname change; if not, what criteria are used to disallow a complete name and surname change?

NW3667E

REPLY:

Yes. In terms of sections 11 and 26 of the Births and Deaths Act, 1992 (Act no 51 of 1992), any person can apply for a complete name and surname change.

Reply received: December 2013

QUESTION 3109

DATE OF PUBLICATION: Friday, 15 November 2013

INTERNAL QUESTION PAPER NO 38 of 2013

Mr M Mnqasela (DA) to ask the Minister of Home Affairs:

(a) What is the standard processing time for applications for temporary residence visas,
(b) how many applications currently on the system have exceeded this standard processing time and (c) what are the reasons for the delay respectively?

NW3666E

REPLY:

(a) The standard processing time for temporary residence applications is eight (8) weeks as indicated in the Annual Performance Plan of the Department of Home Affairs.

(b) There are currently 81801 applications which have exceeded the eight week processing period.

(c) Most of the applications which have gone past the eight week turnaround period are those that could not be captured during the Department's "Track & Trace" systems' downtime. This downtime affected both Front Offices and the Department's Head Office in the processing of applications within the specified period.

The Department has, however, developed a Temporary Residence Permit Plan to address this backlog and it will be implemented from December 2013. Additionally, the following initiatives have been put in place:

· Separation of temporary residence permits and permanent residence permits' adjudication in order to improve efficiency

· Simultaneous building of increased capacity resulting from the separation of temporary residence and permanent residence permits

· The Chief Directorate: Permits is also considering electronic permit application management to improve turnaround times

Reply received: December 2013

QUESTION 3108

DATE OF PUBLICATION: Friday, 15 November 2013

INTERNAL QUESTION PAPER NO 38 of 2013 Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

(a) At what stage is her Department in the completion of the clearing of permit backlogs and

(b) when will this be completed?

NW3665E

REPLY:

(a) The Department of Home Affairs has established a Permanent Residence Permit Backlog Project to consider and finalise all applications older than eight months. At present, 75% of the applications have been finalised.

(b) It is envisaged that the project will be completed on 13 December 2013.

Reply received: December 2013

QUESTION 3107

DATE OF PUBLICATION: Friday, 15 November 2013

INTERNAL QUESTION PAPER NO 38 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

How many (a) consultations and (b) information sessions have been conducted with the identity document photography industry to discuss the impact of the introduction of the Smart Identity Card on them?

NW3664E

REPLY:

(a) & (b) No consultations and information sessions have as yet been conducted with the identity document photography industry. The Department is, however, in the process of consulting with all stakeholders in the photography industry as this industry does not have a coordinated representative body.

Reply received: December 2013

QUESTION 3106

DATE OF PUBLICATION: Friday, 15 November 2013

INTERNAL QUESTION PAPER NO 38 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

With reference to her reply to question 2132 on 28 August 2013, how are the jobs of the officials who have been found to have jobs outside her Department in conflict with the functions they perform in her Department?

NW3663E

REPLY:

The Department of Home Affairs is currently evaluating conflicts with the findings in each case as indicated in my reply to parliamentary question 2132 on 28 August 2013.

Reply received: November 2013

QUESTION 3050

DATE OF PUBLICATION: Friday, 08 November 2013

INTERNAL QUESTION PAPER NO 37 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

(a) On how many occasions has her Department launched the (i) Smart ID Card project or
(ii) parts thereof and (b) in each case, (i) what are the details of the event, (ii) who attended the event and (iii) what (aa) total amount was spent on each event and (bb) is the breakdown thereof?

NW3604E

REPLY:

(a)(i) & (ii) The Smart ID Card was launched only once and it was on 18 July 2013. The Smart ID Card was also introduced to the public on 15 October 2013 – which was not a launch.

(b)(i) & (ii) - The launch of the Smart ID Card took place at the Union Buildings on
18 July 2013 and the theme of the launch was to honour the Mandela generation as part of the Mandela Day commemorations

- About 120 guests were invited in the following categories:

· Eight persons of the Mandela generation (Former Presidents Nelson Mandela, Thabo Mbeki, F W De Klerk, President Jacob Zuma, Deputy President Kgalema Motlanthe, Archbishop Emeritus Desmond Tutu, Winnie Madikizela-Mandela and Sophie de Bruyn)

· Surviving Rivonia trialists (Ahmed Kathrada, Andrew Mlangeni, Dennis Goldberg and Frene Ginwala)

· Myself, the Deputy Minister of Home Affairs and the Director-General of the Department of Home Affairs

· Stakeholders of the Department in the Smart ID Card Project

· Senior management of the Department

· International media houses

(b)(iii) The information is specified in the table below:

Description

Total Cost

Transport for the elders and Rivonia trialists

R15,185.32

Accommodation for the elders

R12,539.20

The Smart ID Card memorabilia for Mr Mandela

R939.00

Catering and birthday cake

R22,572.00

Total Expenditure for the launch

R51,235.52

Reply received: November 2013

QUESTION 3022

DATE OF PUBLICATION: Friday, 01 November 2013

INTERNAL QUESTION PAPER NO 36 of 2013

Mr D A Kganare (Cope) to ask the Minister of Home Affairs:

(1) Whether her Department has appointed any (a) nongovernmental institutions and / or (b) consultants and / or (c) forensic companies to perform any investigative work on behalf of her Department in the (i) 2010/11, (ii) 2011/12 and (iii) 2012/13 financial years; if so, (aa) which of these were appointed, (bb) in how many projects were they involved and (cc) what amount was spent on each of the projects;

(2) why was her Department unable to do the specified investigative work?

NW3575E

REPLY:

(1)(a) to (c) The Department of Home Affairs has not appointed any non-governmental institutions, consultants or forensic companies to perform any investigative work on behalf of it in the mentioned financial years. Therefore, no amount was spent.

(2) The Department was able to do all of its investigative work, as it utilised departmental investigators. This was done in conjunction with and the support of the respective Law Enforcement Agencies, where necessary.

Reply received: November 2013

QUESTION 3005

DATE OF PUBLICATION: Friday, 01 November 2013

INTERNAL QUESTION PAPER NO 36 of 2013

Mr A Watson (DA) to ask the Minister of Home Affairs:

What are the results of the investigation into British citizen Samantha Lewthwaite who obtained South African documentation from her Department?

NW3555E

REPLY:

The preliminary investigation conducted by the Department of Home Affairs' Immigration and Counter Corruption and Security Services branches has been finalised and the information and documentation obtained are now being considered. Once the investigation has been concluded, a final report with the findings will be submitted to me with an indication in respect of the circumstances which led the Department of Home Affairs to issue an identity document to Ms Lewthwaite and later to issue South African passports to her and her children.

Reply received: November 2013

QUESTION 3004

DATE OF PUBLICATION: Friday, 01 November 2013

INTERNAL QUESTION PAPER NO 36 of 2013

Mr M Mnqasela (DA) to ask the Minister of Home Affairs:

(a) At what stage is her department with the establishment of a Border Management Agency and (b) when will this Agency be launched?

NW3554E

REPLY:

(a) Cabinet approved on 26 June 2013, amongst others, the following in respect of the establishment of the Border Management Agency (BMA):

(i) That the Department of Home Affairs be the lead Department in the BMA

(ii) The guiding principles of its establishment

(iii) An implementation plan

(b) The Department of Home Affairs has appointed a project manager and the project management office is in the process of being established. The BMA will be launched on completion of the implementation plan and the project is expected to be finalised within a three year period.

Reply received: November 2013

QUESTION 3003

DATE OF PUBLICATION: Friday, 01 November 2013

INTERNAL QUESTION PAPER NO 36 of 2013

Mr M Mnqasela (DA) to ask the Minister of Home Affairs:

How many persons were found to be (a) undocumented and (b) migrants who had overstayed their visas in the (i) 2010/11, (ii) 2011/12 and (iii) 2012/13 financial years?

NW3553E

REPLY:

(a) & (b) The information is specified in the table below:

Financial year

2010/11

2011/12

2012/13

Undocumented

55825

75336

105392

Migrants who overstayed

57942

54292

75530

Reply received: November 2013

QUESTION 3002

DATE OF PUBLICATION: Friday, 01 November 2013

INTERNAL QUESTION PAPER NO 36 of 2013

Mr M Mnqasela (DA) to ask the Minister of Home Affairs:

What is the nature of the relationship that her Department has with the respective Departments in the Justice, Crime Prevention and Security Cluster with regard to the protection of the country's coastline?

NW3552E

REPLY:

The Department of Home Affairs, as a central member of the Justice, Crime Prevention and Security (JCPS) Cluster, participates in various fora with the respective Departments in the JCPS Cluster to ensure sound border management and control which include the protection of the country's coastline.

The fora in which the Department of Home Affairs participates with the respective Departments of the JCPS Cluster include the following:

· National Joint Operational Intelligence Structures ( NATJOINTS):

- The NATJOINTS is mandated by Cabinet to coordinate major events and cross-cutting joint operations

- The NATJOINTS is chaired by the South African Police Service (SAPS)

· Border Control Operational Coordinating Committee (BCOCC):

- The BCOCC was mandated by Cabinet in 2007 to facilitate inter-agency cooperation and coordination of the functions of all State Agencies operating at the country's borders and coastlines

- The BCOCC is chaired by the South African Revenue Service (SARS)

· Inter-Agency Clearing Forum (ICAF):

- ICAF's purpose is to prioritise and coordinate security operations related to immigration and border management matters which include the protection of the country's coastline

- ICAF is chaired by the Director General of the Department of Home Affairs

· Maritime Security Committee (MSEC).

- The MSEC coordinates operations at the maritime ports to ensure maritime security at the country's coastline

- The MSEC is chaired by the Department of Transport

Reply received: November 2013

QUESTION 3001

DATE OF PUBLICATION: Friday, 01 November 2013

INTERNAL QUESTION PAPER NO 36 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

(a) Why did her Department's office in Malamulele in the Thulamela Local Municipality burn down and (b) what alternative arrangements are in place to service this community?

NW3551E

REPLY:

(a) The Department of Home Affairs' office in Malamulele in the Thulamela Local Municipality did not burn down. The Department shares office space with the Thulamela Local Municipality and a portion of the municipal buildings were burned down by protesters. This did not affect the office space the Department is occupying. However, communication lines were damaged by the protesters.

(b) The only alternative arrangement which was made was to capture all applications for birth, marriage and death certificates as well as identity documents at the Malamulele hospital.

Reply received: November 2013

QUESTION 3000

DATE OF PUBLICATION: Friday, 01 November 2013

INTERNAL QUESTION PAPER NO 36 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

Whether citizens, already in possession of an identity (ID) book, who are applying for a new ID Smart Card, will be required to pay a fee; if so, (a) why is such a fee required and (b) how much will the fee be?

NW3550E

REPLY:

Yes. Citizens who are already in possession of an identity (ID) book who are applying for a new ID Smart Card will be required to pay a fee. Elderly persons who are 60 years and above are, however, exempted from payment.

(a) The fee payable is required by law.

(b) The fee is R 140.00

Reply received: November 2013

QUESTION 2999

DATE OF PUBLICATION: Friday, 01 November 2013

INTERNAL QUESTION PAPER NO 36 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

With reference to her reply to question 414 on 3 June 2013, which of these cases (a) have now been finalised and (b) are still outstanding?

NW3549E

REPLY:

(a) & (b) The information for the number of cases reported and investigated for corruption is specified in the table below:

Province

In Progress / outstanding

Finalised

Total

Eastern Cape

0

6

6

Free State

0

6

6

Gauteng

3

37

40

KwaZulu Natal

2

3

5

Limpopo

0

2

2

Mpumulanga

0

9

9

North West

0

1

1

Northern Cape

0

2

2

Western Cape

0

4

4

Foreign Missions

0

1

1

Total

5

71

76*

The information in respect of prosecutions is specified in the table below:

Province

Number of pending prosecutions

Status of pending prosecutions

Limpopo

11

· Out on bail and still on court roll

Mpumalanga

12

· Out on bail and still on court roll

Eastern Cape

3

· Out on bail and still on court roll

North West

2

· Out on bail and still on court roll

Free State

8

· Out on bail and still on court roll

Gauteng

9

· Out on bail and still on court roll

Northern Cape

0

· N/A

Western Cape

0

· N/A

Kwazulu-Natal

3

· Out on bail and still on court roll

Head Office

2

· Out on bail and still on court roll

Total

50*

* The reason for the difference in the statistics provided is due to the fact that some officials have resigned from the Department of Home Affairs after being criminally charged. Even though the officials have resigned, the Department's Branch: Counter Corruption and Security still monitors the progress being made with these cases.

Further, not all officials who were reported and investigated were criminally charged and would therefore not be included in the statistics provided above

Reply received: November 2013

QUESTION 2994

DATE OF PUBLICATION: Friday, 01 November 2013

INTERNAL QUESTION PAPER NO 36 of 2013

Mr I M Ollis (DA) to ask the Minister of Home Affairs:

(1) With reference to her reply to question 1912 on 17 September 2013, what costs has her Department borne in renting vehicles for (a) her and (b) the Deputy Minister since 1 October 2013 for the duties she highlighted in her reply;

(2) how many kilometres has (a) she and (b) the Deputy Minister travelled in hired cars since 1 October 2013 for the duties she highlighted in her reply;

(3) why did she not give these details in her reply to question 1912?

NW3544E

REPLY:

In respect of myself:

(1)(a) & (2)(a) The Department of Home Affairs is still waiting for the invoices from the respective service providers.

(3) The Department was still in the process of reconciling all the invoices.

In respect of the Deputy Minister:

(1)(b) The Department of Home Affairs did not rent any vehicles for the Deputy Minister since 01 October 2013, hence no costs to the Department in this regard.

(2)(b) Not applicable.

(3) Not applicable.

Reply received: November 2013

QUESTION 2922

DATE OF PUBLICATION: Friday, 25 October 2013

INTERNAL QUESTION PAPER NO 35 of 2013

Ms M R Shinn (DA) to ask the Minister of Home Affairs:

(1) How much has (a) her Department and (b) each of the Entities reporting to her spent on advertisements placed on the Africa News Network 7 (ANN7) news channel;

(2) were these advertisements placed through the Government Information and Communications System?

NW3473E

REPLY:

THE DEPARTMENT OF HOME AFFAIRS:

(1)(a) The Department of Home Affairs has not spent any amount on advertisements placed on the ANN7 news channel.

(2) Not applicable.

THE GOVERNMENT PRINTING WORKS (GPW):

The question was referred to the GPW and it advised as follows:

(1)(b) The GPW has not spent any amount on advertisements placed on the ANN7 news channel.

(2) Not applicable.

THE FILM AND PUBLICATION BOARD (FPB):

The question was referred to the FPB and it advised as follows:

(1)(b) The FPB has not spent any amount on advertisements placed on the ANN7 news channel.

(2) Not applicable.

THE ELECTORAL COMMISSION:

The question was referred to the Electoral Commission and it advised as follows:

(1)(b) The Commission has not spent any amount on advertisements placed on the ANN7 news channel.

(2) Not applicable.

Reply received: November 2013

QUESTION 2889

DATE OF PUBLICATION: Friday, 25 October 2013

INTERNAL QUESTION PAPER NO 35 of 2013

Mrs A Steyn (DA) to ask the Minister of Home Affairs:

(1) What amount has (a) her Department and (b) each of the Entities reporting to her spent on advertising (i) in The New Age newspaper and (ii) on its website between
1 December 2012 and 31 August 2013;

(2) were these advertisements placed through the Government Information and Communication System?

NW3440E

REPLY:

THE DEPARTMENT OF HOME AFFAIRS:

(1)(a) The Department of Home Affairs has not spent any amount on advertising in The New Age newspaper or its website between 01 December 2012 and 31 August 2013.

(2) Not applicable.

THE GOVERNMENT PRINTING WORKS (GPW):

The question was referred to the GPW and it advised as follows:

(1)(b) The GPW has not spent any amount on advertising in The New Age newspaper or its website between 01 December 2012 and 31 August 2013.

(2) Not applicable.

THE FILM AND PUBLICATION BOARD (FPB):

The question was referred to the FPB and it advised as follows:

(1)(b) The FPB has not spent any amount on advertising in The New Age newspaper or its website between 01 December 2012 and 31 August 2013.

(2) Not applicable.

THE ELECTORAL COMMISSION:

The question was referred to the Electoral Commission and it advised as follows:

(1)(b) The Commission has not spent any amount on advertising in The New Age newspaper or its website between 01 December 2012 and 31 August 2013.

(2) Not applicable.

Reply received: November 2013

QUESTION 2865

DATE OF PUBLICATION: Friday, 25 October 2013

INTERNAL QUESTION PAPER NO 35 of 2013 Mrs S P Kopane (DA) to ask the Minister of Home Affairs:

Whether the offices of her Department will be open on the voter registration weekend in November 2013 to issue (a) temporary registration certificates and (b) identity documents which have been applied for; if so, (i) which offices will be open and (ii) at what times respectively?

NW3415E

REPLY:

(a) & (b) Yes. All offices of the Department of Home Affairs will be open on the voter registration weekend in November 2013. The offices will be open from 07:00 until 21:00 to coincide with the operational times of the Electoral Commission. All offices will issue temporary registration certificates as well as hand out identity documents which have been applied for and are ready for collection.

Reply received: November 2013

QUESTION 2864

DATE OF PUBLICATION: Friday, 25 October 2013

INTERNAL QUESTION PAPER NO 35 of 2013

Mrs S P Kopane (DA) to ask the Minister of Home Affairs:

What will be the process for recording the voter registration sticker onto the new ID Smart Cards?

NW3414E

REPLY:

The question was referred to the Electoral Commission and it advised as follows:

The proof of application (zip-zip) sticker for those applicants presenting the new ID Smart Card at the registration station will be affixed to a receipt which will be issued upon the completion of the application process.

Reply received: November 2013

QUESTION 2863

DATE OF PUBLICATION: Friday, 25 October 2013

INTERNAL QUESTION PAPER NO 35 of 2013

Mr M Mnqasela (DA) to ask the Minister of Home Affairs:

With reference to her reply to question 1985 on 17 September 2013, (a) how many child pornography websites were referred to the SA Police Service by her Department in the
(i) 2010/11, (ii) 2011/12 and (iii) 2012/13 financial years and (b) in each case, (i) what was the outcome of the investigation and (ii) how many persons were convicted?

NW3413E

REPLY:

The question was referred to the Film and Publication Board (FPB) and it advised as follows:

(a) The information is specified in the table below:

Financial year

Number of cases referred

2010/11

79

2011/12

120

2012/13

169

(b) The SA Police Service does not provide feedback to the FPB in respect of the outcome of the investigations, the number of persons arrested or convicted. It is therefore suggested that the Honourable Member refer this question to the Minister of Police, Mr N E Mthethwa, MP.

Reply received: November 2013

QUESTION 2852

DATE OF PUBLICATION: Friday, 25 October 2013

INTERNAL QUESTION PAPER NO 35 of 2013

Mr M Mnqasela (DA) to ask the Minister of Home Affairs:

With reference to her reply to question 1881 on 19 August 2013, (a) on what dates and (b) in which areas will each of the voter education programmes be conducted respectively?

NW3401E

REPLY:

The question was referred to the Electoral Commission and it advised as follows:

(a) Phase 1 of the Voter Education Programme (VEP) began on 02 September 2013 and will end on 15 December 2013. Phase 2 of the VEP will begin on 13 January 2014 and is provisionally scheduled to end on 02 May 2014. The date of completion is dependent on the date on which the election will be held. If the election is called earlier, then the VEP will finish at least two weeks before the date of the election.

(b) The VEP will be conducted at municipal level in all nine the provinces.

Reply received: November 2013

QUESTION 2851

DATE OF PUBLICATION: Friday, 25 October 2013

INTERNAL QUESTION PAPER NO 35 of 2013

Mr M Mnqasela (DA) to ask the Minister of Home Affairs:

Whether her Department maintains a database of areas where large concentrations of South African citizens reside outside the country for voting planning purposes; if so, (a) where are these areas and (b) what criteria are used to identify them as such?

NW3400E

REPLY:

The question was referred to the Electoral Commission and it advised as follows:

(a) & (b) The Electoral Commission does not maintain a database of areas where large concentrations of South African citizens reside outside the country as this does not form part of its legal mandate.

Reply received: November 2013

QUESTION 2850

DATE OF PUBLICATION: Friday, 25 October 2013

INTERNAL QUESTION PAPER NO 35 of 2013 Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

Whether honorary consulates are included as venues for voting abroad; if not, what is the position in this regard?

NW3399E

REPLY:

The question was referred to the Electoral Commission and it advised as follows:

Honorary consulates are not included as venues for voting abroad as they do not have full diplomatic status. Consequently, the present Electoral Amendment Bill (22 of 2013) which is before Parliament does not make provision for the use of honorary consulates for purposes of voting outside of the Republic of South Africa.

Reply received: November 2013

QUESTION 2849

DATE OF PUBLICATION: Friday, 25 October 2013

INTERNAL QUESTION PAPER NO 35 of 2013 Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

(a) Who sat on the Film and Publication Board panel that classified the films Of Good Report and The Look of Love and (b) what criteria were used to classify each film?

NW3398E

REPLY:

The question was referred to the Film and Publication Board and it advised as follows:

(a) - In respect of the film Of Good Report, it was classified by a committee consisting of the following classifiers with the number of years of experience:

Ms Rashee Gobrie (4 yrs)

Mr Moses Molekane (3 yrs)

Ms Melisa Dobrovic (3 yrs)

Mr Ravhalusani Ratshitanga (11 yrs)

- In respect of the film The Look of Love, it was not classified as the distributor did not submit a copy for classification

(b) The committee classified the film in accordance with the provisions of the Films and Publications Act [section 18(3)(a)(i)] read with the Films and Publications Regulations and the Classification Guidelines gazetted in October 2012.

Reply received: November 2013

QUESTION 2848

DATE OF PUBLICATION: Friday, 25 October 2013

INTERNAL QUESTION PAPER NO 35 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

(1) How are staff members at each border post currently accommodated;

(2) is this accommodation infrastructure being expanded; if so, what (a)(i) targets and
(ii) deadlines exist and (b) alternative accommodation options are available?

NW3397E

REPLY:

(1) Staff members at border posts are accommodated in respect of the setting and the location of the border post. In areas where a border post is located near a town, city or built up areas, it is the responsibility of the official stationed at the border post to make his / her own arrangements in respect of accommodation. In areas where a border post is remotely located, permanent and temporary facilities are provided to accommodate officials.

(2)(a) & (b) Any expansion in the infrastructure at a border post is the responsibility of Department of Public Works (DPW). However, the Department of Home Affairs has embarked on a project to address critical requirements at identified border posts (in conjunction with the DPW) to address potential shortfalls at these border posts in respect of office and residential accommodation.

The Department is also currently in the process of acquiring additional facilities (in conjunction with the DPW) and the procurement process is at a stage where tenders are being awarded to successful bidders.

Lastly, as alternative accommodation is not always available in especially remote areas, the utilisation of park homes is also being considered to address this challenge.

Reply received: December 2013

QUESTION 2841

DATE OF PUBLICATION: Friday, 25 October 2013

INTERNAL QUESTION PAPER NO 35 of 2013

Mr J M Matshoba (ANC) to ask the Minister for Home Affairs:

(1) What is the readiness of the Electoral Commission for the upcoming voter registration weekend on 10 and 11 November 2013, with special reference to first-time voters;

(2) have Municipal Elected Officials (MEOs) been appointed in all the areas to ensure that all processes are followed;

(3) what programmes are targeting first-time voters to ensure they are registered?

NW3377E

REPLY:

The question was referred to the Electoral Commission and it advised as follows:

(1) The Electoral Commission was prepared for the registration weekend of 09 and 10 November 2013. Important operational milestones have been realised as part of the preparations process. These milestones included, amongst others, the leasing of registration stations, the appointment of registration officials as well as the procurement of registration materials.

In respect of first time voters, the Electoral Commission has completed a "Schools Democracy Week" in all nine the provinces. The purpose of this programme was to cultivate the civil consciousness of first time voters who are still within the school system.

Further, engagement with first time voters on social media is a continuous process which will hopefully yield increased registrations levels of young persons. In addition, the communication campaign for the registration weekend targeted towards the youth, who represent a greater registration gap. Several media platforms have been chosen for the communication campaign, which included advertisements on radio, television, billboards, posters, social media (Twitter and Facebook), a toll-free (on land lines) call centre, SMS services and website.

(2) As specified in the table below, the progress being made with the appointments of MEOs:

MEO Appointment Status as at 22 November 2013

Province

District Councils

Local councils and metros

Appointed MEOs

Vacancies

Proposals (in process)

EC

6

39

34

1

4

FS

4

20

16

3

1

GP

2

10

8

2

0

KZN

10

51

33

11

7

LIM

5

25

21

2

2

MP

3

18

12

5

1

NC

5

27

19

7

1

NW

4

19

17

2

0

WC

5

25

23

2

0

TOTAL

44

234

183

35

16

(3) Please refer to the response provided in point (1) above.

Reply received: November 2013

QUESTION 2800

DATE OF PUBLICATION: Friday, 18 October 2013

INTERNAL QUESTION PAPER NO 33 of 2013

Dr A Lotriet (DA) to ask the Minister of Home Affairs:

(1) What amount has (a) her Department and (b) each of the Entities reporting to her spent on advertisements placed on the SABC 24 hour news channel;

(2) were these advertisements placed through the Government Communication and Information System?

NW3305E

REPLY:

THE DEPARTMENT OF HOME AFFAIRS:

(1)(a) The Department of Home Affairs has not placed any advertisements on the SABC 24 hour news channel.

(2) Not applicable.

THE GOVERNMENT PRINTING WORKS (GPW):

The question was referred to the GPW and it advised as follows:

(1)(b) The GPW has not placed any advertisements on the SABC 24 hour news channel.

(2) Not applicable.

THE FILM AND PUBLICATION BOARD (FPB):

The question was referred to the FPB and it advised as follows:

(1)(b) The FPB has not placed any advertisements on the SABC 24 hour news channel.

(2) Not applicable.

THE ELECTORAL COMMISSION:

The question was referred to the Electoral Commission and it advised as follows:

(1)(b) The Electoral Commission has not placed any advertisements on the SABC 24 hour news channel.

(2) Not applicable.

Reply received: November 2013

QUESTION 2779

DATE OF PUBLICATION: Friday, 18 October 2013

INTERNAL QUESTION PAPER NO 33 of 2013

Ms H N Makhuba (IFP) to ask the Minister of Home Affairs:

(1) (a) How many disciplinary cases are outstanding in her Department and (b) what is the nature of these cases;

(2) (a) how long have these cases been on-going and (b) when will most of them be concluded;

(3) whether the persons who are being charged have been suspended; if not, why not; if so, how long will they be suspended;

(4) whether the specified persons are still receiving their salaries; if so, what is the total cost of their salaries to the State?

NW3281E

REPLY:

(1)(a) A total of 23 disciplinary cases are currently outstanding in the Department of Home Affairs.

(1)(b) The nature of the cases is as follows:

· 1 case relates to absenteeism

· 16 cases relate to fraud and corruption

· 5 cases relate to improper conduct

· 1 case relates to misrepresentation

(2)(a) & (b) The information is specified in the table below:

No of cases received

Received in

Status of cases

Expected finalisation

4

July 2012

· 2 cases – hearings conducted and awaiting final reports from the presiding officers

· 2 cases postponed due to unavailability of witnesses

Before the end of December 2013

1

January 2013

The hearing was conducted – awaiting final report from the presiding officer

Before the end of November 2013

5

February 2013

Hearings in respect of all 5 cases were conducted – awaiting final reports from the presiding officers

Before the end of November 2013

4

March 2013

Hearings in respect of all 4 cases were conducted – awaiting final reports from the presiding officers

Before the end of November 2013

4

April 2013

· 1 case withdrawn

· 3 cases – hearings were conducted and awaiting final reports from the presiding officers

Before the end of November 2013

1

June 2013

The case is still in progress

Within 3 months

3

July 2013

Hearings in respect of all 3 cases were conducted – awaiting final reports from the presiding officers

Before the end of November 2013

2

August 2013

The cases are still in progress

Within 3 months

(3) A total of eight officials were suspended. The officials will remain suspended until the finalisation of the cases against them.

(4) Yes. The suspended officials still receive their salaries and the total cost of their salaries to the State is R1,112,039.88

Reply received: November 2013

QUESTION 2752

DATE OF PUBLICATION: Friday, 18 October 2013

INTERNAL QUESTION PAPER NO 33 of 2013

Mr A Watson (DA) to ask the Minister of Home Affairs:

When will an application by a certain person (name and details furnished) for a renewal of an existing permit, which was submitted on 11 October 2013 at the Cape Town regional office, be completed?

NW3252E

REPLY:

In terms of the strategic turnaround time, temporary residence permit applications of applicants considered to have a critical skill, must be finalised within a period of eight weeks.

The renewal of this particular person's temporary residence permit is expected to be finalised and outcome ready for collection at the office of application in early December 2013, as it was lodged only on 11 October 2013.

Reply received: November 2013

QUESTION 2727

DATE OF PUBLICATION: Friday, 18 October 2013

INTERNAL QUESTION PAPER NO 33 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

On average, (a) how long does it take to process a temporary residence permit application for each province and (b) how does this compare to the strategic targets set?

NW3226E

REPLY:

(a) The processing of temporary residence permit applications is not done per province. On receipt of the applications in the provinces, all such applications are listed and forwarded to the central adjudication hub at the Department of Home Affairs' Head Office in Pretoria. The adjudication of applications is done without regard for the province from which an application comes to reduce the processing time. This ensures that there is a balance in the processing time between high application volume provinces and low application volume provinces. On average it takes one month and three weeks to process applications for temporary residence permits.

(b) The strategic target is set to process 85% (per annum) of temporary residence permit (critical skills) applications within eight weeks, if the applications are processed in the Republic of South Africa. This specifically refers to priority categories such as quota work permits, exceptional skills work permits, business permits, corporate permits and certain applications within the category of general work permits. In the 1st quarter of the 2013/14 financial year, 62.5% of temporary residence permit applications in the above-mentioned categories were issued within eight weeks.

Reply received: November 2013

QUESTION 2726

DATE OF PUBLICATION: Friday, 18 October 2013

INTERNAL QUESTION PAPER NO 33 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

(1) (a) How many mobile offices are functional in each province and (b) in what area respectively;

(2) (a) how many mobile offices are currently not functional and (b) when will the full functionality of each be restored?

NW3225E

REPLY:

(1)(a) The information is specified in the table below:

Province

Number of functional mobile offices

Western Cape

11

Gauteng

9

Mpumalanga

6

Free State

4

Northern Cape

3

Kwazulu-Natal

13

Limpopo

12

North west

10

Eastern Cape

12

Head Office

1 (Bakkie)

Total

81

(1)(b) Mobile offices are distributed throughout the provinces in especially rural areas and where there is no office of the Department of Home Affairs. Mobile offices are thus not stationed in specific areas.

(2)(a) A total of 34 mobile offices are not functional.

(2)(b) Full functionality of the 34 mobile offices depends on the turnaround times of the service providers and the availability of spare parts where necessary. Specific timeframes can therefore not be provided.

Reply received: November 2013

QUESTION 2640

DATE OF PUBLICATION: Friday, 11 October 2013

INTERNAL QUESTION PAPER NO 32 of 2013

Adv L H Max (DA) to ask the Minister of Home Affairs:

(1) Whether any performance bonuses were paid to employees in her Department in the 2012/13 financial year; if so, what is the total (a) number of employees that received bonuses and (b) amount paid out by her Department for these bonuses;

(2) what percentage of outputs were achieved by her Department as measured against each target set in its Annual Performance Plan in the 2012/13 financial year?

NW3129E

REPLY:

(1) & (2) Performance Bonuses for the 2012/2013 financial year have not yet been paid in the Department of Home Affairs. The Performance Management unit is currently auditing the annual assessment reports, minutes of the moderating committee meetings and summary reports. Once this process is finalised, it will be submitted to me for final approval to effect payment to qualifying employees.

Reply received: November 2013

QUESTION 2575

DATE OF PUBLICATION: Friday, 11 October 2013

INTERNAL QUESTION PAPER NO 32 of 2013

Mrs D Robinson (DA) to ask the Minister of Home Affairs:

How much has (a) her Department and (b) each of the Entities reporting to her spent on promotional events organised by The New Age newspaper between 1 September 2012 and
30 August 2013?

NW3062E

REPLY:

(a) The Department of Home Affairs has not incurred any expenditure on any of the promotional events organised by The New Age newspaper between 01 September 2012 and 30 August 2013.

(b) - The question was referred to the Government Printing Works (GPW) and it advised as follows:

The GPW has not incurred any expenditure on any of the promotional events organised by The New Age newspaper between 01 September 2012 and
30 August 2013.

- The question was referred to the Film and Publication Board (FPB) and it advised as follows:

The FPB has not incurred any expenditure on any of the promotional events organised by The New Age newspaper between 01 September 2012 and
30 August 2013.

- The question was referred to the Independent Electoral Commission (IEC) and it advised as follows:

The IEC has not incurred any expenditure on any of the promotional events organised by The New Age newspaper between 01 September 2012 and
30 August 2013.

Reply received: November 2013

QUESTION 2518

DATE OF PUBLICATION: Friday, 11 October 2013

INTERNAL QUESTION PAPER NO 32 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

(a) Why do the posts of provincial manager and provincial coordinator exist in her Department in the Free State and (b) what distinguishes each post from the other?

NW3005E

REPLY:

(a) & (b) The posts of Provincial Managers and Provincial Coordinators exist in all nine the provinces. The difference between the two posts is specified in the table below:

PROVINCIAL MANAGER

PROVINCIAL COORDINATOR

Provide strategic advice and guidance to Civic, Immigration and Support Services in the Province

· Develop strategies for Civic, Immigration and Support Services

· Responsible for strategic decision making and risk management in respect of Civic and Immigration Services at provincial level

· Monitor and report to the Deputy Director-General: Civic Services on the performance of the province against the objectives of the Department of Home Affairs' Strategic Plan

· Direct and enable the growth of the footprint at District Municipalities and Local Offices

· Manage and implement the Civic Services functions in accordance with the South African Constitution and applicable legislation

· Manage and implement the Immigration Services functions in accordance with the Immigration Act and Refugee Act within the Province

· Ensure the preparation, development and monitoring of Business and Operational plans of the province

· Manage all Support Services and ensure compliance with relevant policies and legislative frameworks

Manage effective operations and efficient service delivery within the province

· Ensure the effective integration and coordination of various Civic and Immigration services within the province

· Facilitate the implementation of processes, procedures and systems for service delivery improvement within the province

· Coordinate and monitor the Department of Home Affairs' participation in the provincial clusters in the province and feed information from the clusters into the planning and monitoring evaluation processes

· Coordinate the implementation and maintenance of province related strategies.

· Liaise with internal and external stakeholders and ensure that relevant information is strategically communicated

· Coordinate core business functions, identified projects and special programmes

· Consolidate various qualitative and quantitative reports in the districts in the province, monitor and evaluate all types of reports to the Department's Head Office

· Coordinate the activities and operations of mobile offices and 4 X 4 vehicles in the province

Reply received: November 2013

QUESTION 2517

DATE OF PUBLICATION: Friday, 11 October 2013

INTERNAL QUESTION PAPER NO 32 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

Whether stakeholder forum meetings were (a) planned and (b) held in each province in the 2012/13 financial year; if not, what were the reasons in each case; if so, in each case how many were (i) planned and (ii) held?

NW3004E

REPLY:

(a) & (b) The information is specified in the table below:

Province

Number of meetings

Reasons for not meeting

Planned

Held

Eastern Cape: Metros and Districts

Chris Hani

4

4

N/A

Joe Gqabi

4

4

N/A

O R Tambo

4

4

N/A

Alfred Nzo

4

4

N/A

Buffalo

4

4

N/A

Amathole

4

4

N/A

Nelson Mandela

4

4

N/A

Cacadu (Sara Baartman)

4

4

N/A

Free State: Metros and Districts

Xariep

4

4

N/A

Lejweleputswa

4

4

N/A

Fezile Dabi

4

4

N/A

Thabo Mofutsanyana

4

4

N/A

Gauteng: Metros and Districts

City of Joburg

4

3

The forum only met three times due to a clash with other meetings

Ekurhuleni

4

1

The forum only met once as it decided to develop regional forums which have monthly meetings

Tshwane

0

0

This forum was launched in the last quarter of the 2012/13 financial year – no meetings were scheduled for the period

West Rand

4

2

This forum collapsed and was revived in the last quarter of the 2012/13 financial year

Sedibeng

4

1

The forum is dysfunctional and attendance by stakeholders is inconsistent and as a result it could not form a quorum on three occasions

Kwazulu-Natal Metros and Districts

All service delivery programmes of the Department of Home Affairs in Kwazulu-Natal were and still are coordinated by the Premier's Office under the umbrella of Operation Sukuma Sakhe (OSS), which is a service delivery framework for the province. OSS also has regular meetings to plan and coordinate Government service delivery programmes

Ethekwini

4

4

N/A

Uthungulu

4

4

N/A

Illembe

4

4

N/A

Amajuba

4

4

N/A

Sisonke

4

4

N/A

Umgungundlovu

4

4

N/A

Umkhanyakude

4

4

N/A

Zululand

4

4

N/A

Ugu

4

4

N/A

Uthukela

4

4

N/A

Umzinyathi

4

4

N/A

Limpopo Districts

Capricorn

4

4

N/A

Waterberg

4

4

N/A

Sekhukhune

4

4

N/A

Mopani

4

4

N/A

Vhembe

4

4

N/A

Mpumalanga Districts

Gert Sibande

4

4

N/A

Nkangala

4

4

N/A

Ehlanzeni

4

4

N/A

North West Districts

Dr Ruth Mompati

4

4

N/A

Bojanala

4

4

N/A

Dr Kenneth Kaunda

4

4

N/A

Ngaka Modiri

4

4

N/A

Northern Cape Districts

Namakwa

4

4

N/A

Pixley ka Seme

4

4

N/A

Siyanda

4

4

N/A

Frances Baard

4

4

N/A

John Taolo Gaetsewe

4

4

N/A

Western Cape Metros and Districts

Eden

4

4

N/A

Reply received: November 2013

QUESTION 2516

DATE OF PUBLICATION: Friday, 11 October 2013

INTERNAL QUESTION PAPER NO 32 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

Will members of the public be able to conduct the initial identity smart card application process online; if so, what are the relevant details?

NW3003E

REPLY:

No. Members of the public will not be able to conduct the initial identity smart card application process online. The application process of the smart ID card is a fully automated process which starts at the Department of Home Affairs' Front and Back offices where the applicants must apply until the smart ID card is printed at the Government Printing Works. There will be no paper used when a client applies for the smart ID card and all smart ID cards printed thus far have been printed through this automated process. It is our intention to add e-application in the future

Reply received: October 2013

QUESTION 2490

DATE OF PUBLICATION: Friday, 20 September 2013

INTERNAL QUESTION PAPER NO 31 of 2013

Mr G B D Mc Intosh (Cope) to ask the Minister of Home Affairs:

Whether her Department will take any steps with regard to allegations (details furnished) that some staff members from India were employed illegally and without work permits by Africa News Network 7; if not; what is her Department's position with regard to (a) this matter and
(b) other whistle blowers who bring similar occurrences to the attention of her Department; if so, what are the relevant details?

NW2980E

REPLY:

Yes. The Department of Home Affairs acted immediately on the allegations that Africa News Network 7 (ANN7) has employed foreign nationals without proper work permits. It was alleged in the complaint received by the Department that eight foreign nationals were employed by ANN7 without proper work permits.

A preliminary investigation conducted by the Department confirmed that eight foreigners were in possession of visitor's permits and in the country legally. The condition of their permits allowed them to attend business meetings. The Department also discovered that four of the eight foreigners had already left the country and the remaining four were found to be conducting training for employees but they were not on the payroll of ANN7.

Despite the fact that ANN7 did not consider them to be their employees since they were not remunerated for such an activity, the Department found that the four persons have violated the conditions of their permits and were therefore ordered to leave the country. The Department has confirmed that they all have left the country.

The Department understands that whistle-blowers raise concerns so that those concerns can be addressed. Any person who would like to raise concerns about similar occurrences, is encouraged to call the Departmental hotline on 0800 601190 and they can do so anonymously and are also not expected to prove the allegations.

Reply received: October 2013

QUESTION 2455

DATE OF PUBLICATION: Friday, 20 September 2013

INTERNAL QUESTION PAPER NO 31 of 2013 Mr M Mnqasela (DA) to ask the Minister of Home Affairs:

(a) How many Smart ID cards have been issued to date and (b) what is the roll-out plan for the Smart Identity Card Project in each province?

NW2940E

REPLY:

(a) The Department of Home Affairs has issued 24 Smart ID cards to date. These are the cards distributed at the launch on 18 July 2013.

(b) The high level principles of the roll-out plan include, amongst others, the following:

· Priority to be given to Cabinet Ministers and Deputy Ministers, Members of Parliament and other officials of the Executive (Directors-General, Deputy Directors-General, Premiers of the nine Provinces as well as MECs of the nine Provinces), senior citizens, citizens with disabilities, citizens turning 16 years of age and therefore applying for an Identity Document for the first time

· All other citizens will be informed when to apply in accordance with their months of birth. This is to ensure that the Department can accommodate the anticipated volumes of citizens expected at its offices across the country

· The roll-out plan will be implemented where there are live capture facilities

Reply received: October 2013

QUESTION 2454

DATE OF PUBLICATION: Friday, 20 September 2013

INTERNAL QUESTION PAPER NO 31 of 2013

Mr M Mnqasela (DA) to ask the Minister of Home Affairs:

Whether her Department will fully implement the provisions of the Refugees Act, Act 130 of 1998, as amended in 2010 as the Refugees Amendment Act, Act 12 of 2011, by the end of the 2013/14 financial year; if not, why not; if so, what is the (a) budget and (b) time frame for the implementation?

NW2939E

REPLY:

(a) & (b) The Department of Home Affairs will not fully implement the provisions of the Refugees Act, 1998 (Act No 130 of 1998), as amended in 2010. The implementation of the amended Act is subject to the promulgation of the Regulations, which are in the process of being developed and to then undergo the consultation process. There is also limited infrastructure available to fully implement the provisions of the amended Act before the end of the 2013/14 financial year and therefore a specific timeframe cannot be provided.

Reply received: October 2013

QUESTION 2400

DATE OF PUBLICATION: Friday, 20 September 2013

INTERNAL QUESTION PAPER NO 31 of 2013

Mrs S V Kalyan (DA) to ask the Minister of Home Affairs:

Whether it costs R10,00 to use her Department's SMS service to check one's marital status; if so, (a) what are the reasons for charging the specified amount and (b) who benefits from the payment?

NW2884E

REPLY:

No. It costs R1,00 to utilise the Department of Home Affairs' SMS service to check one's marital status as well as any other status enquiries.

(a) The reason for this cost is that the R1,00 covers the costs for the SMS enquiry and the return message sent from the Department.

(b) As stated in (a) above, the payment covers the costs of the SMS services which include the utilisation of infrastructure and professional services supported by the State Information Technology Agency (SITA) and its service provider.

Reply received: October 2013

QUESTION 2394

DATE OF PUBLICATION: Friday, 20 September 2013

INTERNAL QUESTION PAPER NO 31 of 2013
Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

(a) How long are uncollected identity documents kept by her Department before being disposed of and (b) what are the details of the process for the disposal of uncollected identity documents?

NW2877E

REPLY:

(a) Uncollected identity documents are retained at the office of application for a period of six months from the date of issue for collection by the applicants. If not collected, the identity documents are returned to the Department of Home Affairs' Head Office for storage for a further period of six months. Should identity documents not be collected within a period of one year from the date of issue, the disposal process is conducted on a quarterly basis.

(b) The details of the process for the disposal of uncollected identity documents are as follows:

· The Disposal Committee compiles a disposal inventory which is forwarded to the Department's Deputy Director-General: Civic Services (DDG: CS) for consideration and approval

· Upon approval, the actual disposal of the documents takes place by shredding or incineration under the supervision of the Department's Security unit or officials stationed in the Branch: Counter Corruption to ensure the integrity of the process

· Copies of the disposal inventory and approval by the DDG: CS are retained by the relevant Directorate for record purposes

Reply received: October 2013

QUESTION 2393

DATE OF PUBLICATION: Friday, 20 September 2013

INTERNAL QUESTION PAPER NO 31 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

(a) How many district manager positions remain vacant in each province and (b) when will they be filled in each case?

NW2876E

REPLY:

(a) & (b) The Department of Home Affairs currently has seven vacant District Manager positions. A detailed break-down is provided in the table below:

PROVINCE

VACANT DISTRICT MANAGEMENT POSITIONS

STATUS

EXPECTED ASSUMPTION OF DUTY

Kwazulu-Natal

Umgungundlovu

Recruitment process finalised. Awaiting approval of the appointment of the nominated candidate

November / December 2013 (dependant on approval and notice period to be served)

Mpumalanga

Gert Sibande

Post in process of re-advertisement as no suitable candidate found

March / April 2014

North-West

Nkgaka Modiri Molema

Recruitment process finalised. Awaiting approval of the appointment of the nominated candidate

November / December 2013 (dependant on approval and notice period to be served)

Eastern Cape

Amathole

Recruitment process finalised. Submission for approval of appointment of the nominated candidate finalised

December 2013 / January 2014 (dependant on approval and notice period to be served)

Limpopo

Sekhukhune

Recruitment process finalised. Submission for approval of appointment of the nominated candidate finalised

December 2013 / January 2014 (dependant on approval and notice period to be served)

Limpopo

Vhembe

Decision on nominated candidate to be finalised

December 2013 / January 2014 (dependant on approval and notice period to be served)

Western Cape

West Coast

Post recently vacated. Advertising in process

March / April 2014

Reply received: October 2013

QUESTION 2392

DATE OF PUBLICATION: Friday, 20 September 2013

INTERNAL QUESTION PAPER NO 31 of 2013 Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

(a) Which health facilities in each province have Home Affairs IT problems and (b) what is being done to address the problem in each case?

NW2875E

REPLY:

(a) & (b) Out of the 353 health facilities currently online, 111 health facilities have infrastructure or IT related problems. The main reasons for the IT related problems in the health facilities have weak infrastructure and insufficient bandwidth, which results in a lack of connectivity, particularly at hospitals in rural areas. There are two options to address this problem:

· Connect through satellite technology. This approach is, however, extremely expensive

· Connect through 3G cards by either utilising the MTN or Vodacom mobile phone networks. The challenge with this option is that health facilities still experience poor network coverage in rural areas. The Department of Home Affairs is at the moment utilising the option of 3G card connectivity

The specific information as per health facility experiencing IT related problems is specified in the table below:

Reply received: October 2013

QUESTION 2334

DATE OF PUBLICATION: Friday, 13 September 2013

INTERNAL QUESTION PAPER NO 30 of 2013

Adv A de W Alberts (FF Plus) to ask the Minister of Home Affairs:†

(1) Whether her Department offers an agricultural producer an appeal or review process in terms of which a new application based on the same facts and motivation may be directed to her Department's Director-General after the Department of Labour's adjudication committee amended an application for a corporate permit requesting to appoint a specific number of foreign migrant labourers for certain production processes during specific times in a year from 600 to 300 foreign migrant labourers, notwithstanding such an agricultural producer's compliance with all relevant labour legislation and regulations; if not, what remedies does her Department offer to such an agricultural producer; if so, what are the relevant details;

(2) whether, in terms of sections 8(3) and (4) and / or 21(3) of the Immigration Act, Act 13 of 2002, the said agricultural producer has to make representations to her Director-General based on the same facts and motivation; if not, what is the position in this regard; if so, what are the relevant details?

NW2797E

REPLY:

(1) Section 21(2) of the Immigration Act, 2002 (Act No. 13 of 2002) stipulates that the Director-General of the Department of Home Affairs shall determine the maximum number of foreigners to be employed in terms of the corporate permit, after consultation with the Departments of Labour and Trade and Industry. In practice, this implies that the number of foreign workers allocated to the employer who applies for a corporate permit is decided upon and issued by the Department of Home Affairs, after taking into consideration the inputs and recommendations from both the Departments of Labour and Trade and Industry.

(2) In the event that the corporate employer is aggrieved by either the maximum number of foreigners allocated or any other condition or decision adversely affecting the corporate employer, such an employer may seek a review of the decision or appeal against the decision as per section 8 of the Immigration Act.

In appealing the decision, the corporate employer is at liberty to advance "the same facts and motivation directed to the Department's Director-General after the Department of Labour's adjudication" (as mentioned in question 1), if they are of the opinion that such motivation will suffice in strengthening their appeal to the Director-General of the Department of Home Affairs.

It should be noted that the corporate employer may only appeal against the decision of the Department of Home Affairs and not against the recommendation made by the Department of Labour. The Department of Labour does not make a decision on the issuance of a corporate permit but rather makes valuable inputs and recommendations to the Director-General of the Department of Home Affairs.

Reply received: September 2013

QUESTION 2327

DATE OF PUBLICATION: Friday, 13 September 2013

INTERNAL QUESTION PAPER NO 30 of 2013 Mr N Singh (IFP) to ask the Minister of Home Affairs:

(1) What is the total cost of the national implementation of the Smart Identity Cards;

(2) whether there are any negotiations with National Treasury to consider a policy to exempt persons who are (a) poverty stricken and (b) receiving social grants; if so, what are the relevant details; if not,

(3) whether her Department will waive the proposed fees of R140,00 per card issue for, (a) the recipients of social welfare grants and (b) poverty stricken persons; if not, why not; if so, what are the relevant details?

NW2781E

REPLY:

(1) The total cost of the national implementation of the Smart Identity Cards is estimated at R5,345,165,000.00 – the figure is based on the total number of clients (38,179,750) with Identity Documents registered in the National Population Register as on 21 May 2013.

(2)(a) & (b) Yes. We are in discussion with National Treasury on various options.

(3)(a) & (b) At present the status quo remains in place. Citizens will pay the current fee for replacement (R140) and first issue applicants will not pay any fee. Should this practice be changed following our discussions with Treasury, we will announce the changes.

Reply received: September 2013

QUESTION 2187

DATE OF PUBLICATION: Friday, 23 August 2013

INTERNAL QUESTION PAPER NO 28 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

(a) How many vehicles did her Department lease per month in each Province in the (i) 2010/11, (ii) 2011/12 and (iii) 2012/13 financial years, (b) what were the monthly costs in each case and (c) why were the vehicles leased in each case?

NW2605E

REPLY:

(a) The Department of Home Affairs leased vehicles from g-FleeT (Bedfordview Johannesburg) under the umbrella of the Department of Roads and Transport of the Gauteng Provincial Government, the Mpumalanga Provincial Government and from Government Motor Transport of the Western Cape Provincial Government. The information is specified in the tables below:

(i) In the 2010/11 financial year:

g-FleeT leased vehicles

Province

Number of vehicles leased

Eastern Cape

94

Free State

75

Gauteng

153

Head Office

53

Kwazulu-Natal

72

Limpopo

93

Mpumalanga

110

Northern Cape

31

North West

112

Western Cape

55

Total

848

(ii) In the 2011/12 financial year:

g-FleeT leased vehicles

Province

Number of vehicles

Eastern Cape

79

Free State

39

Gauteng

157

Head Office

91

Kwazulu-Natal

45

Limpopo

86

Mpumalanga

87

Northern Cape

21

North West

72

Western Cape

25

Total

702

(iii) In the 2012/13 financial year:

g-FleeT leased vehicles

Province

Number of vehicles

Eastern Cape

76

Free State

39

Gauteng

154

Head Office

57

Kwazulu-Natal

44

Limpopo

81

Mpumalanga

85

Northern Cape

18

North West

59

Western Cape

24

Total

637

· The Provincial Government Garage: Mpumalanga (Government Garage leased vehicles):

Financial Years

Number of vehicles

2010/11

4

2011/12

4

2012/13

4

Total

12

· Government Motor Transport (Western Cape Provincial Government):

Financial years

Number of vehicles

2010/11

28

2011/12

28

2012/13

27

Total

83

(b) The monthly costs for all the leased vehicles per specified financial year are specified in the tables below:

· For g-Fleet in the 2010/11 financial year:

Month

Costs

April

R5,949,589.12

May

R6,896,324.84

June

R4,895,251.03

July

R4,885.991.78

August

R5,125,485.87

September

R4,651,553.66

October

R6,821,445.81

November

R4,816,312.97

December

R3,468,498.74

January

R6,308,138.63

February

R2,333,810.08

March

R8,001,178.14

TOTAL

R64,153,580.67

· For g-Fleet in the 2011/12 financial year:

Month

Costs

April

R4,540,820.07

May

R6,194,643.18

June

R5,046,325.12

July

R5,117,094.69

August

R6,234,721.61

September

R4,716,710.15

October

R4,892,446.03

November

R5,485,412.93

December

R4,868,028.39

January

R4,892,456.85

February

R6,753,358.80

March

R5,011,715.86

TOTAL

R63,753,733.68

· For g-Fleet in the 2012/13 financial year:

Month

Costs

April

R8,486,964.86

May

R4,892,172.69

June

R8,820,098.37

July

R4,892,163.68

August

R4,440,729.22

September

R5,100,182.78

October

R4,649,771.80

November

R4,196,704.22

December

R3,794,782.04

January

R3,602,491.59

February

R4,275,864.41

March

R3,912,074.78

TOTAL

R61,064,000.44

· For the Provincial Government Garage: Mpumalanga Provincial Government in the 2010/11 financial year:

Month

Costs

April

R2,284.21

May

R2,284.21

June

R2,284.21

July

R2,284.21

August

R2,284.21

September

R2,284.21

October

R2,284.21

November

R2,284.21

December

R2,284.21

January

R2,284.21

February

R2,284.21

March

R2,284.21

TOTAL

R27,410.52

· For the Provincial Government Garage: Mpumalanga Provincial Government in the 2011/12 financial year:

Month

Costs

April

0

May

0

June

0

July

0

August

0

September

0

October

0

November

0

December

0

January

R452,22

February

R613.87

March

R968.39

TOTAL

R2,034.48

· For the Provincial Government Garage: Mpumalanga Provincial Government in the 2012/13 financial year:

Month

Costs

April

R671.72

May

R671.72

June

R671.72

July

R533.23

August

R444.72

September

R447.84

October

R4,737.45

TOTAL

R8,178.40

· For Government Motor Transport (Western Cape Provincial Government) in the 2010/11 financial year:

Month

Costs

April

R52,892.63

May

R53,992.07

June

R96,600.02

July

R126,331.50

August

R40,557.80

September

R117,346.41

October

R110,004.66

November

R46,224.30

December

R44,853.20

January

R149,265.14

February

R190,578.05

March

R141,062.10

TOTAL

R1,169,707.88

· For Government Motor Transport (Western Cape Provincial Government) in the 2011/12 financial year:

Month

Costs

April

R22,900.18

May

R193,046.05

June

R234,605.45

July

R209,038.89

August

R192,738.14

September

R197,280.02

October

R216,432.14

November

R121,954.84

December

R185,626.72

January

R197,555.67

February

R46,564.23

March

R215,715.01

TOTAL

R2,033,457.34

· For Government Motor Transport (Western Cape Provincial Government) in the 2012/13 financial year:

Month

Costs

April

R138,172.89

May

R226,890.18

June

R120,407.53

July

R110,160.33

August

R146,598.29

September

R210,127.02

October

R213,682.47

November

R253,268.42

December

R303,161.18

January

R236,160.89

February

R242,459.11

March

R138,172.89

TOTAL

R2,339,261.20

(c) The Department of Home Affairs leased the vehicles for official utilisation to facilitate service delivery.

Reply received: September 2013

QUESTION 2186

DATE OF PUBLICATION: Friday, 23 August 2013

INTERNAL QUESTION PAPER NO 28 of 2013 Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

(a) What system is used to record, monitor and control all assets of her Department, (b) when was the system implemented and (c) how is the accuracy of the (i) system and (ii) information therein ascertained?

NW2604E

REPLY:

(a) The Department of Home Affairs utilises the "Barcoded Asset Audit System (BAUD)" to record, monitor and control its assets.

(b) The system was implemented in February 2013.

(c)(i) & (ii) The system is still new and it had its teething problems in the beginning. The system enables the Department to conduct physical asset verifications electronically by utilising handheld scanners. The system is very accurate as it does not allow for the manual capturing of asset barcode numbers and serial numbers. The system also produces different types of reports and also year-end reports. The accuracy of the information captured depends on the user himself / herself. In this regard, all officials at the Department's Head Office as well as officials in the Provinces tasked with asset management have been trained extensively in the utilisation of the scanners and if all the steps as provided for when assets are captured are followed, the information on the assets captured will be accurate and correct.

Reply received: September 2013

QUESTION 2185

DATE OF PUBLICATION: Friday, 23 August 2013

INTERNAL QUESTION PAPER NO 28 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

(a) How many persons have been charged with corruption at each Refugee Reception Centre since 1 September 2012 and (b)(i) how many of the persons so charged were suspended
(aa) with and (bb) without pay and (ii) on what grounds were they suspended (aa) with and
(bb) without pay?

NW2603E

REPLY:

(a) & (b) The information is specified in the table attached:

Reply received: August 2013

QUESTION 2132

DATE OF PUBLICATION: Friday, 16 August 2013

INTERNAL QUESTION PAPER NO 27 of 2013

Mr K J Mileham (DA) to ask the Minister of Home Affairs:

(1) Whether any staff member in her Department (a) performed work in addition to the responsibilities related to his or her work, outside normal working hours, in the
(i) 2008/09, (ii) 2009/10, (iii) 2010/11, (iv) 2011/12 and (v) 2012/13 financial years and (b) has been performing such work during the period 1 April 2013 up to the latest specified date for which information is available; if not, how is it determined whether such work is being performed or not; if so, in each case, (aa) how many staff members and (bb) in what job or work categories are the specified staff members employed;

(2) whether approval for such work was obtained in each case; if not, what are the relevant details; if so, (a) what is the policy of her Department in this regard, (b) by whom are such applications considered and approved, (c) how many contraventions of this policy were brought to the attention of her Department in the (i) 2010/11,
(ii) 2011/12 and (iii) 2012/13 financial years and (d) what steps have been taken against transgressors?

NW2554E

REPLY:

(1)(a) & (b) The information is specified in the table below:

Financial Year

Number of officials

Job or work category

Determined

2008/09

N/A

N/A

No record exists of officials performing work outside normal working hours

2009/10

N/A

N/A

No record exists of officials performing work outside normal working hours

2010/11

16

• Front Office Clerks

• Secretaries

• Administrative Clerks

• Cleaners

• Mobile Office Drivers

• Senior Administrative Officers

• Assistant Directors

• Deputy Directors

• Senior Management Services Members

Information regarding officials who perform remunerative work outside normal working hours is often received by the Department from the Auditor-General. The Department has no capacity to detect or monitor employees who own businesses and / or perform remunerative work without seeking prior permission. To conduct annual investigations will require both financial and human resources to undertake such activity

2011/12

44

• Same as for the 2010/11 financial year

Same as for the 2010/11 financial year

2012/13

42

• Same as for the 2011/12 financial year

Same as for the 2011/12 financial year

Since 01/04/2013 to date

31

• Same as for the 2012/13 financial year

Same as for the 2012/13 financial year

(2) None of the officials were granted approval by the Department of Home Affairs to perform remunerative work outside normal working hours. As stated above, the Department is often informed by the Auditor-General of such work and the Department has no capacity to detect or monitor employees who own businesses and / or perform remunerative work without seeking prior permission.

(2)(a) The Department has a policy "Remunerative work outside of the Public Service". This policy clearly outlines the processes to first obtain approval from the Head of the Department or his / her delegated authority before paid work can be performed / a business may be conducted outside of official employment by the State.

(2)(b) The Head of the Department or his / her delegated authority.

(2)(c) A total of 102 contraventions were brought to the attention of the Department of Home Affairs in the 2010/11, 2011/12 and 2012/13 financial years, as indicated in the table above.

(2)(d) - The following steps were taken in the 2010/11 financial year:

· The Department issued audi alteram partem letters to the officials concerned to provide them with an opportunity to indicate why disciplinary action should not be taken against them

· After careful consideration of each of the official's responses, written warnings were issued to each of them

- The following steps were taken in the 2011/12 financial year:

· The Department issued audi alteram partem letters to the officials concerned to provide them with an opportunity to indicate why disciplinary action should not be taken against them

· Officials who were first time transgressors were issued with written warnings

· Serious disciplinary action is now being taken against the repeat offenders and the disciplinary hearings continue

- The following steps were taken in the 2012/13 financial year:

· The Department issued audi alteram partem letters to the officials concerned to provide them with an opportunity to indicate why disciplinary action should not be taken against them

· The Department is still considering the responses received from the officials

Reply received: August 2013

QUESTION 2099

DATE OF PUBLICATION: Friday, 16 August 2013

INTERNAL QUESTION PAPER NO 27 of 2013

Mr S C Motau (DA) to ask the Minister of Home Affairs:

(a) Does her Department prepare quarterly interim financial statements and (b) are these statements considered by the Audit Committee?

NW2521E

REPLY:

(a) Yes. The Department of Home Affairs prepares quarterly interim financial statements.

(b) No. The interim financial statements are not considered by the Audit Committee. However, monthly management packs which contain performance and financial information are discussed at every Audit Committee meeting.

Reply received: September 2013

QUESTION 2045

DATE OF PUBLICATION: Friday, 16 August 2013

INTERNAL QUESTION PAPER NO 27 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

On what basis are marriages of asylum seekers not performed in South Africa?

NW2467E

REPLY:

Marriages of asylum seekers and refugees are not performed in the Republic of South Africa if the asylum seekers and / or refugees are not in possession of the following:

· Proof of identity. If not in possession of such (valid passport), an affidavit confirming their identity

· Valid asylum seeker permit [a permit issued in terms of section 22 of the Refugees Act, 1998 (Act No 130 of 1998)]

· Valid refugee permit (a permit issued in terms of section 24 of the Refugees Act)

Marriages of asylum seekers and / or refugees are also not performed if:

· The asylum seeker or refugee was married in his / her country of origin and there is no formal proof for the dissolution of the marriage. If for a

· sound reason a person is unable to produce a decree of divorce or if a person was divorced in a foreign country and cannot obtain a decree of divorce, an affidavit by the person concerned is required to the effect that he / she is legally divorced, stating the name of the court which granted the divorce and the date on which it was granted. If the asylum seeker or refugee is a widow or widower, the deceased spouse's death certificate must be provided. If a death certificate is not available, the person concerned is required to submit an affidavit confirming the death of the deceased spouse and stating the name of the deceased and the date of death.

Reply received: August 2013

QUESTION 2044

DATE OF PUBLICATION: Friday, 16 August 2013

INTERNAL QUESTION PAPER NO 27 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

With reference to her reply to question 1471 on 8 July 2013, (a) what buildings under the administration of her Department are National Key Points and (b) what criteria were used to classify them as such?

NW2466E

REPLY:

(a) & (b) The Honourable Member's attention is drawn to the fact that the administration of National Key Points resorts under the jurisdiction of the Minister of Police, Mr N E Mthethwa, MP. It is understood that the Minister of Police has already informed Parliament that he has established a Task Team to audit all National Key Points and that he will report to Parliament once this process is finalised.

Reply received: August 2013

QUESTION 2043

DATE OF PUBLICATION: Friday, 16 August 2013

INTERNAL QUESTION PAPER NO 27 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

(1) Whether all Home Affairs offices are required to have at least one marriage officer to perform same-sex marriages;

(2) (a) which Home Affairs offices currently do not have such officers, (b) why not, in each case and (c) when will each specified office be staffed with a civil union officer to perform same-sex marriages?

NW2465E

REPLY:

(1) Yes. All offices of the Department of Home Affairs are required to have at least one marriage officer to perform same-sex marriages. It should, however, be noted that in terms of section 6 of the Civil Union Act, 2006 (Act No 17 of 2006), a marriage officer is not compelled to solemnise a civil union. The section states that:

"Marriage officer not compelled to solemnize a civil union

A marriage officer, other than a marriage officer referred to in Section 5, may inform the Minister in writing that he / she objects on the grounds of conscience, religion and belief to solemnizing a civil union between persons of the same sex, whereupon that marriage officer shall not be compelled to solemnize such a civil union".

The Department, however, makes provision for such cases by deploying a complaisant marriage officer to the office where the civil union is to be conducted, should the marriage officer stationed at the specific office object to solemnise such a civil union.

(2) Not applicable.

Reply received: August 2013

QUESTION 1987

DATE OF PUBLICATION: Thursday, 08 August 2013

INTERNAL QUESTION PAPER NO 25 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

(a) Which of our Embassies abroad have fast-track desks and (b) what mechanisms exist for skilled persons interested in coming to South Africa?

NW2343E

REPLY:

(a) None of our Embassies abroad have fast-track desks.

(b) No mechanisms exist in this regard. All applicants are processed in the same manner.

Reply received: August 2013

QUESTION 1986

DATE OF PUBLICATION: Thursday, 08 August 2013

INTERNAL QUESTION PAPER NO 25 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

Are the names of same-sex couples that have adopted a child included on that child's birth certificate?

NW2342E

REPLY:

Yes. The names of same-sex couples that have adopted a child are included on that child's birth certificate after the adoption has been registered by the Department of Home Affairs.

Reply received: September 2013

QUESTION 1985

DATE OF PUBLICATION: Thursday, 08 August 2013

INTERNAL QUESTION PAPER NO 25 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

How many (a) child pornography websites have been closed down in the (i) 2010/11,
(ii) 2011/12 and (iii) 2012/13 financial years and (b) persons were convicted in each case?

NW2341E

REPLY:

The question was referred to the Film and Publication Board (FPB) and it advised as follows:

The Film and Publication Board does not have the authority to close down websites. All child pornography websites discovered or reported to the FPB are referred to the South African Police Service. The information in respect of the number of websites discovered is specified in the table below:

Financial year

2010/11

2011/12

2012/13

Number of websites

79

120

169

Reply received: September 2013

QUESTION 1912

DATE OF PUBLICATION: Friday, 02 August 2013

INTERNAL QUESTION PAPER NO 24 of 2013 Mr S Mokgalapa (DA) to ask the Minister of Home Affairs:

What was the (a) make, (b) model, (c) year, (d) purpose, (e) date and / or dates, (f) financial cost and (g) sum total of kilometres driven in respect of each vehicle hired for use by (i) her and (ii) the Deputy Minister since 1 January 2012?

NW2261E

REPLY:

(a) to (d) Since my appointment in October 2013, I have ensured that I visit a selection of provincial and local offices, ports of entry and refugee reception offices each month throughout the country. The Department of Home Affairs has more than 400 offices, 72 ports of entry and 3 refugee reception offices. I have an official vehicle in Cape Town and one in Pretoria. When travelling outside these areas I utilise a hired vehicle at the normal rates for the class of vehicles as stipulated in the Ministerial Handbook.

In respect of the Deputy Minister of Home Affairs, she also on a continuous basis visits provincial and local offices, ports of entry and refugee reception offices. She also has an official vehicle in Cape Town and one in Pretoria. In all instances where she utilised a hired vehicle, it was at the normal rates for the class of vehicles as stipulated in the Ministerial Handbook.

Reply received: August 2013

QUESTION 1881

DATE OF PUBLICATION: Friday, 02 August 2013

INTERNAL QUESTION PAPER NO 24 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

What voter education programmes will be rolled out ahead of the 2014 elections?

NW2230E

REPLY:

The question was referred to the Electoral Commission and it advised as follows:

The following voter education programmes will be rolled out ahead of the 2014 elections:

· Mass Civic and Voter Education Programme:

This includes on-the-ground campaigns with communities, partners and strategic stakeholders to promote and increase knowledge and understanding of the 2014 elections as well as empowering the electorate to register and participate fully in the 2014 electoral process.

· Voter Education Programme for Persons with Disabilities:

This programme focuses on increasing access to vote and to electoral processes for Persons with Disabilities.

· Multimedia Voter Education Programme:

This includes educational radio and television campaigns to raise awareness of the 2014 elections and to encourage active and informed citizen participation in the elections. Information will also be provided on social media platforms.

· Voter Education Training of Trainer Programmes:

This involves working with lead trainers from various strategic stakeholder groupings (such as civil society organisations, chapter nine institutions, faith-based organisations, traditional leadership structures) to build capacity and heighten their understanding of electoral processes.

· Voter Education Programme for Schools:

In partnership with the Department of Basic Education, a "Democracy Week" will be held in schools to raise learners' awareness of electoral processes and to entrench registration, voting, and active participation as fundamental civic responsibilities. Learners will be motivated to register as voters and participate in the electoral process. In this way, amongst others, the under representation of youth on the voters' roll will be addressed.

Reply received: August 2013

QUESTION 1880

DATE OF PUBLICATION: Friday, 02 August 2013

INTERNAL QUESTION PAPER NO 24 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

What plans are in place for citizens to vote at venues abroad in addition to official diplomatic
(a) missions, (b) embassies and (c) consulates?

NW2229E

REPLY:

The question was referred to the Electoral Commission and it advised as follows:

(a) to (c) There are no plans in place for citizens to vote at venues in addition to official diplomatic missions, embassies and consulates. South African law does not have effect in the territories of other countries except for its diplomatic missions.

Reply received: August 2013

QUESTION 1879

DATE OF PUBLICATION: Friday, 02 August 2013

INTERNAL QUESTION PAPER NO 24 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

How is the issuing of Smart Identity Cards being administered to South African citizens abroad?

NW2228E

REPLY:

The systems, technology and processes that are being implemented in local offices of the Department of Home Affairs are applicable to offices abroad as well. The approach is to start with high volume offices locally followed by the remaining offices and then offices abroad will be done lastly. South Africans living abroad will therefore be able to apply and be issued with Smart ID Cards once the South African foreign office in their country of residence is equipped with the same technology utilised locally.

Reply received: September 2013

QUESTION 1827
DATE OF PUBLICATION: Friday, 26 July 2013
INTERNAL QUESTION PAPER NO 23 of 2013

Mr D C Smiles (DA) to ask the Minister of Home Affairs:

(1) How many consultants has her Department contracted and/or appointed (a) in the (i) 2009/10, (ii) 2010/11, (iii) 2011/12 and (iv) 2012/13 financial years and (b) since 1 April 2013;

(2) how many consultants contracted and/or appointed by her Department (a) in the (i) 2009/10, (ii) 2010/11, (iii) 2011/12 and (iv) 2012/13 financial years and (b) since 1 April 2013 are former officials of her Department and/or former public servants?

REPLY:

(1)(a) & (b) The information is specified in the table below:

Financial year

2009/10

2010/11

2011/12

2012/13

Since 01 April 2013

Number contracted and/or appointed

85

18

76

69

71


(2)(a) & (b) No consultants who have been contracted and I or appointed by the Department of Home Affairs were former officials of the Department of Home Affairs and/or former public servants.

Please see attached Annexure 4

Reply received: August 2013

QUESTION 1760

DATE OF PUBLICATION: Friday, 26 July 2013

INTERNAL QUESTION PAPER NO 23 of 2013

Mr S Mokgalapa (DA) to ask the Minister of Home Affairs:

What is the (a) make, (b) model, (c) year and (d) purchase price of each vehicle that was bought for official use by (i) her and (ii) the Deputy Minister since 1 January 2012?

NW2107E

REPLY:

(a) to (d) No vehicles were bought for me since 01 January 2012. In respect of the Deputy Minister, no vehicles were bought for her either since 01 January 2012.

She is, however, currently utilising the vehicle which was purchased for previous Minister of Home Affairs.

Reply received: August 2013

QUESTION 1678

DATE OF PUBLICATION: Friday, 26 July 2013

INTERNAL QUESTION PAPER NO 23 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

What is the final deadline by which all old green identity books must be replaced by the new smart Identity Document (ID) cards?

NW2025E

REPLY:

I will announce the cut-off date for all old green bar-coded identity books through a Government Gazette to all members of the public three years from now. The Department of Home Affairs embarked on the process of issuing the Smart ID Card as from July 2013. The issuance of the Smart ID Card is based on a phased in approach wherein members of the public will be invited to submit applications for their new Smart ID Cards according to their months of birth. The process is envisaged to take between six to seven years and members of the public are expected to surrender their green bar-coded identity books upon receipt of their new Smart ID Card.

The information regarding the process for the roll-out of the Smart ID Card, including the "Validity of green, bar-coded identity documents", is contained in the Government Gazette dated 11 July 2013 – Notice No. 36648, paragraph 6.

Reply received: August 2013

QUESTION 1676

DATE OF PUBLICATION: Friday, 26 July 2013

INTERNAL QUESTION PAPER NO 23 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

With reference to her reply to question 1308 on 19 June 2013, why are diplomatic passports administered by the Department of International Relations and Cooperation and not by her Department?

NW2023E

REPLY:

Diplomatic passports are administered by the Department of International Relations and Cooperation in terms of Article 41(2) of the Vienna Convention on Diplomatic Relations, 1961. The article states that all requests for holders of diplomatic passports must be channelled through a country's Ministry of Foreign Affairs and in respect of the Republic of South Africa, this is the Department of International Relations and Cooperation.

Reply received: September 2013

QUESTION 1632

DATE OF PUBLICATION: Friday, 21 June 2013

INTERNAL QUESTION PAPER NO 22 of 2013

Mr M M Swathe (DA) to ask the Minister of Home Affairs:

(a) What mechanisms exist to conduct inspections in known areas where specific refugee communities reside in large numbers and (b) how many inspections have taken place in the past 12 months?

NW1978E

REPLY:

(a) In terms of the Immigration Act, 2002 (Act No 13 of 2002), inspections and operations are conducted nationally in all communities on a continuous basis in collaboration with other stakeholders (South African Police Service, South African Revenue Service and Metro Police). Specific communities or groups are not necessarily targeted.

(b) According to the case management system of Immigration Services, a total of 6688 persons were investigated during inspections in loco and a total of 6393 persons were investigated during operations over the past 12 months.

Reply received: June 2013

QUESTION 1631

DATE OF PUBLICATION: Friday, 21 June 2013

INTERNAL QUESTION PAPER NO 22 of 2013 Mr M M Swathe (DA) to ask the Minister of Home Affairs:

(a) How many tenders have been awarded to Sarski Trading CC in the past 12 months and
(b) what is the nature of each tender?

NW1977E

REPLY:

(a) The Department of Home Affairs only awarded one tender to Sarski Trading CC in the past 12 months.

(b) The nature of a tender is for the supply, delivery, installation and maintenance of terminal seating at offices of the Department for a period of three years.

Reply received: July 2013

QUESTION 1630

DATE OF PUBLICATION: Friday, 21 June 2013

INTERNAL QUESTION PAPER NO 22 of 2013

Mr S Mokgalapa (DA) to ask the Minister of Home Affairs:

(1) (a) How many visas have been issued for (i) students and (ii) interns since 1 May 2012, (b) how many visa applications have been declined and (c) on what grounds were they declined in each case;

(2) (a) how many visa applications by German students have been declined since 1 May 2012 and (b) on what grounds were they declined in each case?

NW1976E

REPLY:

(1)(a) & (b) The information is specified in the table below:

Period

Visas issued to students

Visas issued to interns

Number declined

01 May 2012 to 31 May 2013

39728

650

2025

(1)(c) The following are reasons for the decline of applications by students or interns:

· Non-compliance with legislation and Regulations

· Misrepresentation or fraud

(2)(a) A total of four visa applications by German students were declined in the period 01 May 2012 to 31 May 2013.

(2)(b) The applications were declined due to the fact that the applicants failed to meet the legal requirements.

Reply received: July 2013

QUESTION 1629

DATE OF PUBLICATION: Friday, 21 June 2013

INTERNAL QUESTION PAPER NO 22 of 2013

Mr S Mokgalapa (DA) to ask the Minister of Home Affairs:

(a) Why is there no Home Affairs office in Knysna and (b) how are persons in this area provided with services?

NW1975E

REPLY:

(a) The current democratic Government inherited a skewed footprint based on Apartheid Spatial Distribution. As a result, the Department of Home Affairs developed a footprint expansion programme to redress the imbalances of the past that is currently being implemented to ensure equal access to Home Affairs services. Unfortunately, with limited available resources and competing priorities of Government, it is not practical to achieve footprint presence everywhere immediately. Knysna is receiving full Home Affairs services as outlined in (b) below.

(b) The Department's office in Plettenberg Bay renders Home Affairs services in Knysna. This Plettenberg Bay office is approximately 25 kilometres from Knysna. This distance is within the Departmental norm and is considered to be a reasonable distance for clients to travel from Knysna. The following Home Affairs services are provided to residents in Knysna, namely:

· Birth and death registrations at the Knysna provincial hospital from Mondays to Fridays

· A mobile office that visits the wards / local surrounding areas of Knysna once a month. The areas include, amongst others, Sedgefield, Rheenendal, Karatara, Damsebos, Hornlee, Khayalethu and Concordia

· The four high schools in the Knysna area are also visited twice a year to provide Grade 12 learners the opportunity to apply for Identity Documents

· The local Knysna Correctional Services facility is also visited to render Departmental services

Reply received: July 2013

QUESTION 1567

DATE OF PUBLICATION: Friday, 21 June 2013

INTERNAL QUESTION PAPER NO 22 of 2013

Mr S Mokgalapa (DA) to ask the Minister of Home Affairs:

With reference to her reply to question 831 on 20 May 2013, (a) which specific Departments were not ready to communicate with the Smart Card system of her Department and (b) in what way was each Department not ready in this regard?

NW1913E

REPLY:

(a) The Departments of Health, Social Development (South African Social Security Agency) and Transport were not ready to communicate with the Smart Card system of the Department of Home Affairs.

(b) Departments who were interested to be part of the Smart Card needed to provide information that can be incorporated into the card design. This information was needed during the requirement definition phase of the Smart Card in order to inform the design and capacity of the chip and card. During that time of the conceptualisation of the card and requirements definition, these Departments indicated non-readiness with regard to any specific data to be included into the card. With regard to the Department of Transport, it was decided not to include its requirements into the Smart Card as the Smart ID Card does not expire whilst a driver's license expires after five years.

Reply received: June 2013

QUESTION 1563

DATE OF PUBLICATION: Friday, 21 June 2013

INTERNAL QUESTION PAPER NO 22 of 2013

Mr M R Sayedali Shah (DA) to ask the Minister of Home Affairs:

(a) What activities are permitted to take place at constituency offices according to the Electoral Commission (EC) regulations and (b) what are the consequences for activities that do not meet these criteria?

NW1909E

REPLY:

The question was referred to the Independent Electoral Commission (IEC) and it responded as follows:

(a) & (b) The legal framework does not entrust the responsibility for the management of the regulatory framework in respect of constituency offices within the remit of the IEC. Legislation that directs the activities of the IEC does not extend to constituency offices.

Reply received: September 2013

QUESTION 1562

DATE OF PUBLICATION: Friday, 21 June 2013

INTERNAL QUESTION PAPER NO 22 of 2013

Mr M R Sayedali Shah (DA) to ask the Minister of Home Affairs:

What criteria are used to approve extensions of less than three months to (a) refugees and
(b) asylum seekers?

NW1908E

REPLY:

The following criteria are used to consider and approve extensions of less than three months in respect of:

(a) Refugees: In instances where there is a cessation recommended by the United Nations High Commissioner for Refugees ( UNHCR) or where the Standing Committee for Refugee Affairs (SCRA) is intending to reconsider the refugee status in terms of section 36 of the Refugees Status Act, 1998 (Act No 130 of 1998), the Refugee Status Determination Office (RSDO) may extand the permit for a period less than three months, guided by the caseload of SCRA..

(b) Asylum seekers: In terms of Regulation 7(1) of the Refugee Regulations (Forms and Procedures), a permit issued in terms of section 22 of the Refugees Act, will be of limited duration and contain an expiry date and will be renewed at a Refugee Reception Office upon the appearance of the applicant for each scheduled appointment which is informed by the stage at which the application is and the available capacity.

Reply received: July 2013

QUESTION 1561

DATE OF PUBLICATION: Friday, 21 June 2013

INTERNAL QUESTION PAPER NO 22 of 2013

Mr M R Sayedali Shah (DA) to ask the Minister of Home Affairs:

Whether she intends to introduce visas for low-skilled labourers; if so, when?

NW1907E

REPLY:

The Department of Home affairs is busy developing proposals with respect to establishment of a special permitting regime for the management of economic migrants from the SADC region. Issues that are being considered include the management of mixed migration flow and introduction of SADC work seekers permit or similar instrument. It is envisaged that concrete proposals in the aforesaid policy area would be ready by the end of March 2014 for public consultation.

Reply received: July 2013

QUESTION 1560

DATE OF PUBLICATION: Friday, 21 June 2013

INTERNAL QUESTION PAPER NO 22 of 2013

Adv L H Max (DA) to ask the Minister of Home Affairs:

What (a) human resources and (b) other resources are available to the Standing Committee for Refugee Affairs?

NW1906E

REPLY:

(a) The Standing Committee for Refugee Affairs has the following support staff:

· One secretary

· Nine administrative support staff

(b) Various, including equipment and offices in Pretoria.

Reply received: September 2013

QUESTION 1559

DATE OF PUBLICATION: Friday, 21 June 2013

INTERNAL QUESTION PAPER NO 22 of 2013 Adv L H Max (DA) to ask the Minister of Home Affairs:

How many (a) applications for (i) refugee status and (ii) asylum remain un-adjudicated,

(b) officials administer appeals and (c) applications on average are adjudicated per month at each Refugee Reception Centre?

NW1905E

REPLY:

(a)(i) & (ii) Refugee status is the outcome of an adjudication process. The number of asylum seekers reporting to the Refugee Reception Offices (RROs) for the period of January 2012 to December 2012 was 82,067 and a total of 61,113 were adjudicated. The balance of 20,954 applications remains un-adjudicated.

(b) Appeals are administered by the Refugee Appeal Board consisting of a chairperson and five (5) members.

(c) The average number of applications adjudicated per month by Refugee Status Determination Officers for the period January 2012 to December 2012 per RRO (based on the National Immigration Information System) is specified in the table below:

RROs

Cape Town

Durban

Musina

Marabastad

TIRRO

Ave per Month

197

481

496

3,476

443

Reply received: July 2013

QUESTION 1557

DATE OF PUBLICATION: Friday, 21 June 2013

INTERNAL QUESTION PAPER NO 22 of 2013

Adv L H Max (DA) to ask the Minister of Home Affairs:

(a) How many (i) former leaders and (ii) high ranking officials from other countries have been granted asylum since 1 January 1999 and (b) in each case, what is the (i) name and (ii) country of origin of the person?

NW1903E

REPLY:

(a) & (b) It is difficult to respond properly to this question, as the Department of Home Affairs does not keep specific / separate statistics / records of the number of former leaders and high ranking officials from other countries to whom asylum have been granted . The Honourable Member is therefore requested to provide the personal details / names of specific persons in this regard.

Reply received: July 2013

QUESTION 1556

DATE OF PUBLICATION: Friday, 21 June 2013

INTERNAL QUESTION PAPER NO 22 of 2013

Mr M Mnqasela (DA) to ask the Minister of Home Affairs:

(1) (a) How many times has a certain person (name furnished) entered South Africa since 24 March 2013 and (b) in each case, (i) on what grounds did he enter the country and (ii) what was the duration of each visit;

(2) whether the said person has applied for asylum in South Africa; if so, (a) when was the application made and (b) what is the status of his application?

NW1902E

REPLY:

(1)(a) & (b) The Department of Home Affairs' Movement Control System reflected that the person concerned has not entered the Republic of South Africa since
24 March 2013.

(2)(a) & (b) No. The Department of Home Affairs' National Immigration Information System reflected that the person concerned has not submitted an application for asylum in the Republic of South Africa to date.

Reply received: July 2013

QUESTION 1555

DATE OF PUBLICATION: Friday, 21 June 2013

INTERNAL QUESTION PAPER NO 22 of 2013

Mr M Mnqasela (DA) to ask the Minister of Home Affairs:

Why was there an increase in expenditure by the Learning Academy between the 2011/12 and 2012/13 financial years?

NW1901E

REPLY:

The increase in expenditure by the Learning Academy between the 2011/12 and 2012/13 financial years was due to the fact that the Learning Academy was involved in two major pilot projects.

The first project consisted of the following:

· The Department of Home Affairs / Government of Cuba (DHA / Cuba) cooperation agreement which was meant to address challenges within the Immigration Services branch and to also expose officials to new Immigration methods, processes and procedures:

- The DHA / Cuba cooperation involved a partnership between the Academy of Migration of Cuba's Ministry of Interior and the Learning Academy

- The programme involved the training of the then newly recruited Home Affairs training specialists, who upon training had to work with specialists from Cuba's Ministry of Interior to train the 350 newly appointed immigration officials.

- The officials were trained on Advanced Specialised Immigration Programmes with specific focus on Document Fraud, Profiling and National Security

- As part of the pilot project, the newly appointed officials who were trained on the new Immigration processes, methods and procedures were deployed at the O R Tambo International Airport (ORTIA)

The second project consisted of the following:

· The re-training of 272 former ORTIA immigration officers on the National Certificate: Home Affairs Services:

- The National Certificate is a NQF Level 5 qualification registered with the South African Qualification Authority through the Public Sector Education Training Authority

- The qualification is divided into three parts comprising Fundamentals, Core and Electives

- The Fundamentals focus on areas such as study skills, communication skills, emotional intelligence

- The Core focuses on areas such as current affairs, risk management, human rights and democracy

- The Electives focus on areas such as Civic Services, Immigration Services and Asylum Seeker Management

- As part of their training on the National Certificate: Home Affairs Services, the 272 former ORTIA officers were placed in the Learning Academy for the duration of their training

- As part of their experiential training, these officials were placed in key strategic areas facing operational challenges such as Permitting, Durban harbour and Cape Town harbour

- During training, the Learning Academy was also responsible for the management of their performance and the payment of their compensation, travel, accommodation and S & T whilst they were placed at these strategic areas.

Reply received: July 2013

QUESTION 1553

DATE OF PUBLICATION: Friday, 21 June 2013

INTERNAL QUESTION PAPER NO 22 of 2013

Mr M Mnqasela (DA) to ask the Minister of Home Affairs:

(a) How many refugee camps does her Department intend to establish in the next three years and (b) what is the planned location of each refugee camp?

NW1899E

REPLY:

(a) None.

(b) Not applicable.

Reply received: July 2013

QUESTION 1552

DATE OF PUBLICATION: Friday, 21 June 2013

INTERNAL QUESTION PAPER NO 22 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

With reference to her reply to question 1542 on 1 November 2012 and her statement in the budget vote debate on 9 May 2013, what is the new deadline for the first Smart Identity Cards to be issued to the public?

NW1897E

REPLY:

I have adopted a phased approach to roll out the new Smart Identity Card. The official launch date for the issuance of the first Smart Identity Card will be 18 July 2013. The following is envisaged to happen before this date, namely:

· Initiation of the Smart ID Card on 08 of July 2013 whereby a full demonstration of card personalisation will be done at the Government Printing Works (GPW) utilising the new Smart ID Card machines. Members of the Portfolio Committee on Home Affairs will also be invited to this demonstration

· Thereafter I will announce to the citizens of South Africa the approach that must be followed by them to apply for the Smart ID Card

Reply received: July 2013

QUESTION 1551

DATE OF PUBLICATION: Friday, 21 June 2013

INTERNAL QUESTION PAPER NO 22 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

(a) Did all passengers who landed in a private plane at the Air Force Base Waterkloof on
30 April 2013 have all required documentation and (b) did they obey all Departmental legislation?

NW1896E

REPLY:

(a) & (b) Yes. All the passengers who landed in a private plane at the Air Force Base Waterkloof on 30 April 2013 had all the required documentation as required by the Immigration Act, 2002 (Act No 13 of 2002). All the passengers also obeyed all Departmental legislation, as they all entered on valid passports with valid visas. It should be noted that the Air Force Base Waterkloof does not have a dedicated staff but it is serviced by staff from the Department's Local Office: Mabopane and Large Office: Pretoria respectively. Two officials from these offices rendered the required immigration services at the Air Force Base Waterkloof on 30 April 2013 as part of their normal duties.

Reply received: June 2013

QUESTION 1474

DATE OF PUBLICATION: Friday, 14 June 2013

INTERNAL QUESTION PAPER NO 21 of 2013

Mr M Mnqasela (DA) to ask the Minister of Home Affairs:

(a) What criteria are used for issuing official passports and (b) how many have been issued in the past three years?

NW1817E

REPLY:

(a) In terms of Regulation 2(3)(a) and (h) of the South African Passports and Travel Documents Regulations, 1996, an official passport may be issued to an applicant in the Public Service or other Government institution if:

· The passport is required for an official journey

· The applicant concerned is stationed outside the Republic of South Africa and he or she travels to and from the Republic while on leave

· The head of the Department of State or other Government institution where the applicant is employed has certified that the passport is required for official purposes and travel will be at Government expense

(b) The information in respect of the number of official passports issued in the past three years is specified in the table below:

Financial year

Number of official passports issued

2010/11

10849

2011/12

14914

2012/13

12131

Total

37894

Reply received: June 2013

QUESTION 1473

DATE OF PUBLICATION: Friday, 14 June 2013

INTERNAL QUESTION PAPER NO 21 of 2013

Mr M Mnqasela (DA) to ask the Minister of Home Affairs:

(1) Whether, with reference to her reply to question 2433 on 1 November 2012, the Electoral Commission's systems have been adjusted to accommodate the new ID smart cards;

(2) whether voters with new ID smart cards will be able to vote using these cards as proof of identity in the 2014 elections; if so, how will voter registration information be recorded on the cards to enable this?

NW1816E

REPLY:

The question was referred to the Independent Electoral Commission (IEC) and it responded as follows:

(1) The IEC was consulted during the design phases of the Smart ID Card Specifications. During these consultations, the IEC requested that the Smart ID card should contain a one dimensional bar-code with the similar information on the current green Identity Document, as the Portable Bar-Code Scanner Unit (zip-zip machine) which is currently utilised by the IEC in both the registration and electoral process is only capable of reading the one dimensional bar-code. For this reason, the Smart ID card will now have both the one dimensional bar-code which will have the Identity Document number of the cardholder and the two dimensional bar-code which will have all the demographic information of the card holder. The Department of Home Affairs will therefore, in the medium term, retain the one dimensional bar-code in addition to the two dimensional bar-code.

The IEC has further, in conjunction with the Government Printing Works, completed a test on whether the bar-code on the new Smart ID card can be read by the technology in the Portable Bar-Code Scanner Unit (zip-zip machine). The results of the scanning test are positive and thus successful. The IEC plans to replace the present zip-zip technology in the 2016/17 financial year which will present an opportunity to, amongst others, integrate the two dimensional technology.

(2) Yes. Voters who have received the Smart ID Card by the time of the 2014 election will be able to vote using the new Smart ID card. There is no voter registration information that needs to be stored on the card, as the IEC only needs to verify the authenticity of the voter by confirming that the ID number on the card corresponds with the ID number of the voter against their voter's roll.

The IEC will also perform face value authentication by looking at the photo of the voter against the photo on the Smart ID Card or Green ID book. The IEC might have to have an electronic record system or mechanism for the voters to replace the process of pasting stickers on an ID, as these stickers cannot be pasted on the Smart ID card.

Reply received: July 2013

QUESTION 1471

DATE OF PUBLICATION: Friday, 14 June 2013

INTERNAL QUESTION PAPER NO 21 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

What (a) Entities under the custodianship of her Department are National Key Points and
(b) criteria were used to classify them as such?

NW1814E

REPLY:

The question was referred to the Government Printing Works (GPW), the Film and Publication Board (FPB) and the Independent Electoral Commission (IEC) that responded as follows:

Entity

National Key Point

Criteria used

GPW

Yes. The GPW's head office situated at c/o Sophie De Bruyn (formerly Schubart) and Visagie Streets, Pretoria

· Strategic Importance

· Irreplaceability

· Inter-dependence

· Effect on morale

FPB

No

N/A

IEC

No

N/A

Reply received: June 2013

QUESTION 1470

DATE OF PUBLICATION: Friday, 14 June 2013

INTERNAL QUESTION PAPER NO 21 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

Why have there been delays in the (a) finalisation and (b) implementation of Regulations pertaining to the Births and Deaths Registration Amendment Act, Act 18 of 2010?

NW1813E

REPLY:

(a) & (b) The delay was caused due to research being conducted in respect of the methodology of conducting paternity tests, cost implications, the registration process for paternity tests service providers as well as death registration process verification in rural areas where there are no medical practitioners. The drafting of the forms to be completed by the applicants also took a long time to complete in view of the critical information that needs to be captured in these forms by the applicants. The implementation of the final Regulations will take place after I have considered and approved them.

Reply received: June 2013

QUESTION 1469

DATE OF PUBLICATION: Friday, 14 June 2013

INTERNAL QUESTION PAPER NO 21 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

With reference to her reply to question 1631 on 8 August 2012, what has her Department done in respect of the decision of the United Kingdom (UK) on the requirement of visas for South African citizens entering the UK?

NW1812E

REPLY:

The Republic of South Africa intends to introduce visa requirements for Diplomatic and Official Passport holders of the United Kingdom.

Reply received: July 2013

QUESTION 1446

DATE OF PUBLICATION: Friday, 07 June 2013

INTERNAL QUESTION PAPER NO 20 of 2013

Mr D J Stubbe (DA) to ask the Minister of Home Affairs:

(1) (a) How many times has a certain person (name furnished) entered South Africa since 20 October 2011 and (b) in each case, (i) on what grounds did he enter the country and (ii) what was the duration of each visit;

(2) whether the said person applied for asylum in South Africa; if so, (a) when was the application made and (b) what is the status of the application;

(3) whether she has been informed that the said person is on Interpol's Most Wanted list;

(4) whether persons who appear on Interpol's Most Wanted list are automatically flagged by her Department when they enter the country; if so, (a) how and (b) what is her Department's obligation in this regard?

NW1789E

REPLY:

(1) to (3) The Honourable Member is requested to provide more specific personal details of the person concerned, such as a date of birth, complete forenames, complete surname/s and passport number, as there are more than one person with the same name and surname of the person concerned reflected on the Department of Home Affairs' enhanced Movement Control System (eMCS) and National Immigration Information System (NIIS).

(4)(a) Yes. Persons who appear on Interpol's Most Wanted list are automatically flagged by the Department when they enter the country. A warning will be flagged at the immigration counter when a person on the warning lists enters or departs at a port of entry. Such a traveller shall be handed over to the relevant stakeholder/s to conduct further enquiries on the admissibility of the traveller, as the Interpol Warning List forms part of the South African Police Service's Warning List and persons who appear on these lists are flagged by the risk engine of the eMCS. Movements of travellers entering and departing the Republic of South Africa are captured on the eMCS and information is shared by various State Departments and Agencies such as the South African Police Service (SAPS) and the South African Revenue Service (SARS). The SAPS and SARS utilise the eMCS for their respective functions.

(4)(b) The Department's obligation is to ensure and promote the widest possible mutual assistance between all Police authorities within the limits of the laws existing in the different countries. In the spirit of the Universal Declaration of Human Rights, the Department's obligation is to deal with each matter within the confines of our laws and to recognise the universal human rights of the individual.

Reply received: June 2013

QUESTION 1416

DATE OF PUBLICATION: Friday, 07 June 2013

INTERNAL QUESTION PAPER NO 20 of 2013

Mrs M Wenger (DA) to ask the Minister of Home Affairs:

What amount did her Department spend on (a) promotional items and (b) cocktail receptions on the occasion of her 2013 Budget Vote debate?

NW1758E

REPLY:

(a) The Department of Home Affairs spent R30,700.00 on promotional items on the occasion of my 2013 Budget Vote debate.

(b) The Department of Home Affairs spent R72,935.00 on a cocktail reception on the occasion of my 2013 Budget Vote debate.

Reply received: June 2013

QUESTION 1394

DATE OF PUBLICATION: Friday, 07 June 2013

INTERNAL QUESTION PAPER NO 20 of 2013

Mr M Waters (DA) to ask the Minister of Home Affairs:

What are the reasons for the refusal of a certain person's (details furnished) application for citizenship?

NW1736E

REPLY:

There is no record of the application on the Department of Home Affairs' "Track and Trace" system or any other record of the refusal of the application for South African citizenship in respect of the person concerned. The following additional information must please be provided to enable me to respond appropriately, namely:

· The office where the application was submitted?

· On what date was the application submitted?

· The reference number of the application, as provided to the person concerned when the application was submitted

· What supporting documents were submitted together with the application?

· The contact details of the person concerned

Once my office is in possession of the above-mentioned information, the matter will be further attended to.

Reply received: June 2013

QUESTION 1383

DATE OF PUBLICATION: Friday, 07 June 2013

INTERNAL QUESTION PAPER NO 20 of 2013

Mr M Mnqasela (DA) to ask the Minister of Home Affairs:

Does her Department intend to introduce visa requirements for United Kingdom citizens entering South Africa?

NW1725E

REPLY:

In view of the recent meetings held between the two countries, the Republic of South Africa is considering the introduction of visa requirements for Diplomatic and Official Passport holders of the United Kingdom.

Reply received: July 2013

QUESTION 1382

DATE OF PUBLICATION: Friday, 07 June 2013

INTERNAL QUESTION PAPER NO 20 of 2013

Mr M Mnqasela (DA) to ask the Minister of Home Affairs:

What steps is she taking to invalidate the remaining duplicate identity documents?

NW1724E

REPLY:

The following steps are being taken to invalidate the remaining duplicate identity numbers:

· Consultations with commercial banks in South Africa through the South African Banking Risk Identification Centre (SABRIC) have been conducted

· Officials stationed at all Front Offices of the Department are trained on how to resolve duplicate identity document cases

· I will soon publish a practice directive to the public on the invalidation of duplicate identity documents

· A list of duplicate identity numbers will also be published in the Government Gazette soon

Reply received: June 2013

QUESTION 1381

DATE OF PUBLICATION: Friday, 07 June 2013

INTERNAL QUESTION PAPER NO 20 of 2013

Mr M Mnqasela (DA) to ask the Minister of Home Affairs:

How does she intend to ensure that contractors are not in a position to own the data captured on the Smart Card Identification Document?

NW1723E

REPLY:

The personal data of applicants / citizens captured will be kept within the Information Technology systems of the Department of Home Affairs. These systems are all protected through the necessary IT security systems. The Smart Card data will be sent to the Government Printing Works personalisation and the data will remain within the safe environment of Departmental networks. In addition, all suppliers (Gemalto and Datacard) working with the Smart ID card were subjected to security profiling processes and have all signed a Non-Disclosure Agreement (NDA).

Reply received: June 2013

QUESTION 1377

DATE OF PUBLICATION: Friday, 07 June 2013

INTERNAL QUESTION PAPER NO 20 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

(1) What process (a) was followed and (b) criteria were used to award the printing contract for the Smart Identity Card Project to Altech Card Solutions;

(2) why was the Government Printing Works not used for the printing of the Smart Identity Card project;

(3) what process (a) was followed and (b) criteria were used to award the contract for supplying the pre-printed polycarbonate cards for the Smart Identity Card Project to Gemalto Southern Africa?

NW1719E

REPLY:

Before responding to the questions posed by the Honourable Member, the following is mentioned for information purposes:

The Department of Home Affairs (DHA) has mandated the Government Printing Works (GPW) with the procurement of:

· Equipment to be utilised for the personalisation of blank identity cards

· Blank cards, ready for personalisation as Identity Documents

The GPW completed the project as follows:

(1)(a) A private law firm was appointed to oversee the card personalisation equipment's procurement process.

(1)(b) The tender process followed a two-step approach, namely:

· A pre-qualification process:

- In October 2012, the GPW published a call for expressions of interest in the State Tender Bulletin, the Sunday Times and the City Press newspapers, requesting interested parties to express interest by registering with the GPW

- In response to the call for interest, a total of 55 entities registered with the GPW for participation

- All 55 entities were subsequently served with a pre-qualification questionnaire. The questionnaire indicated that, due to the security nature of the card personalisation solution, the GPW would provide the actual tender document to selected vendors only i.e. those who obtained a particular passing score during the pre-qualification process

- After the responses to the questionnaire were received, an ad hoc Bid Evaluation Committee (BEC) consisting of representatives of the GPW, the National Treasury, the State Security Agency and the private law firm evaluated the responses. The BEC shortlisted eight vendors for participation in the tender process

· Tender process itself:

- Tender documents, which contained the technical specifications for the required solution were submitted to the shortlisted eight vendors

- A compulsory briefing session with the eight vendors was held on
15 January 2013. Emanating from questions submitted during the session, it was resolved to respond to all questions in writing and another briefing session was held on 13 February 2013

- All eight shortlisted vendors submitted the completed tender documents which were opened in public on 22 February 2013

- The BEC evaluated the tender responses in terms of the prescribed 90/10 principle and recommended to the GPW's Bid Adjudication Committee (BAC) that Altech Card Solutions be appointed as the successful bidder, a recommendation that was preliminarily approved by the BAC at its meeting on 27 February 2013, subject to a condition that a site visit of Altech Card Solutions should be conducted to authenticate the compliance of its proposed offer of equipment with the request for tender and that a report on such inspection be tabled before the BAC

- In this regard, a site inspection team reported to the BAC that the offer submitted by Altech Card Solutions was deemed to be fully compliant with the request for tender. The BAC subsequently recommended to the Chief Executive Officer of the GPW that, in terms of the relevant procurement laws, the contract must be awarded to Altech Card solutions

(2) In fulfilment of its contractual obligations, Altech Card Solutions will manufacture and supply card personalisation and mailing equipment to the GPW. After commissioning of the equipment, the GPW will produce the Identity Document (Smart ID card) on behalf of the DHA.

(3) The GPW completed the project as follows:

(3)(a) A private law firm was appointed to oversee the blank polycarbonate card's procurement process.

(3)(b) The tender process followed a two-step approach, namely:

· A pre-qualification process:

- In September 2012, the GPW published a call for expressions of interest in the State Tender Bulletin, the Sunday Times and the City Press newspapers, requesting interested parties to express interest by registering with the GPW

- In response to the call for interest, a total of 95 entities registered with the GPW for participation

- All 95 entities were subsequently served with a pre-qualification questionnaire. The questionnaire indicated that, due to the security nature of the polycarbonate card solution, the GPW would provide the actual tender document to selected vendors only i.e. those that obtained a particular passing score during the pre-qualification process

- In response, the GPW received 32 completed questionnaires, six letters of withdrawal and 57 entities, who had initially registered, did not respond. An ad hoc BEC consisting of representatives of the GPW, the DHA, the State Security Agency and the private law firm evaluated the 32 completed responses and subsequently shortlisted eight vendors for participation in the tender process

· Tender process itself:

- Tender documents, which contained the technical specifications for the required pre-printed polycarbonate card body, were submitted to the shortlisted eight vendors

- A compulsory briefing session with the eight vendors was held on
7 January 2013

- All eight shortlisted vendors submitted completed tender documents which were opened in public on 22 February 2013

- The BEC, assisted by technical advisors from the Council for Scientific and Industrial Research (CSIR) evaluated the tender responses in terms of the prescribed 90/10 principle and recommended to the GPW's BAC that Gemalto Southern Africa be appointed as the successful bidder, a recommendation that was preliminarily approved by the BAC at its meeting on 25 to
26 February 2013, subject to a condition that a site visit of Gemalto's card manufacturing facility should be conducted to authenticate the compliance of its proposed offer of polycarbonate cards with the request for tender and that a report on such inspection be tabled before the BAC

- In this regard, a site inspection team reported to the BAC that the offer submitted by Gemalto Southern Africa was deemed to be fully compliant with the request for tender. The BAC subsequently recommended to the Chief Executive Officer of the GPW that, in terms of the relevant procurement laws, the contract must be awarded to Gemalto Southern Africa.

Reply received: June 2013

QUESTION 1376

DATE OF PUBLICATION: Friday, 07 June 2013

INTERNAL QUESTION PAPER NO 20 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

What is being done to publicise and promote the Alteration of Sex Description and Sex Status Act, Act 49 of 2003, to the public?

NW1718E

REPLY:

It is standard practice that all Bills and Acts promulgated from 1993 onwards are published in the Government Gazette. Bills and Acts are also accessible on Government websites. The Alteration of Sex Description and Sex Status Act, 2003 (Act No 49 of 2003) was also published in a similar manner and was therefore not treated any differently. The Department of Home Affairs therefore does not have any campaign with a specific focus to promote this Act, similar to any other Act administered by the Department.

The Department has, however, held a meeting on 28 February 2013 with Gender Dynamix who claims to represent the views of more than 15 organisations and the broader transgender community. Consensual agreements between the Department and Gender Dynamix were reached in this meeting wherein the Department undertook to address concerns and administrative difficulties raised by Gender Dynamix regarding the promotion of alteration of sex description and sex status.

Reply received: June 2013

QUESTION 1375

DATE OF PUBLICATION: Friday, 07 June 2013

INTERNAL QUESTION PAPER NO 20 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

What measures exist to prevent the forgery of official Home Affairs application forms?

NW1717E

REPLY:

The Department of Home Affairs cannot guarantee that its application forms cannot be forged. The following measures have, however, been implemented to limit the risk associated with forged documents:

· A directive that Home Affairs documents may not be removed from Departmental offices

· The Directorate: Information Security is charged to conduct regular audits in Departmental offices to establish if face value documents (security documents) are handled and stored in accordance with the prescripts of the Minimum Information Security Standards (MISS)

· Informed by these security audits, managers and supervisors in the Department's offices are given directives on how best to handle face value documents, including the disposal protocols applicable to these documents

· The Detection Unit, a sub-directorate in the Directorate: Prevention within the Branch: Counter Corruption and Security Services, conducts regular security awareness programmes within the Department with the aim of heightening security consciousness amongst officials and encouraging officials and members of the public to report corruption and breaches of security, including the mishandling of Departmental documents

· Where breaches of security are reported, the head of the Branch would direct that the matter be fully investigated and appropriate disciplinary steps be taken against officials found guilty of such breaches. This also acts as a deterrent and contributes significantly in discouraging officials from mishandling face value documents

Reply received: June 2013

QUESTION 1324

DATE OF PUBLICATION: Friday, 31 May 2013

INTERNAL QUESTION PAPER NO 19 of 2013

Mr M Mnqasela (DA) to ask the Minister of Home Affairs:

(1) Whether (a) she, (b) her Deputy Minister, (c) any specified officials and (d) any other persons have been issued with a Government or official credit card (i) in the
(aa) 2011/12 and (bb) 2012/13 financial years and (ii) since 1 April 2013; if so, in each instance, what is the (aaa)(aaaa) name and (bbbb) job title of each person to whom a credit card was issued, (bbb) credit limit, (ccc) outstanding amount as at the latest specified date for which information is available, (ddd) monthly expenses incurred for each month since receiving the credit card, (eee) reason for such a person being issued with a credit card and (fff) uses that such a credit card is intended for;

(2) whether the credit limit of any specified credit card was exceeded at any time since it was issued; if so, (a) whose credit cards are over the limit and (b) what is the reason for the credit card exceeding the limit?

NW1654E

REPLY:

(1)(a) to (d) The information is specified in the table attached:

(2)(a) & (b) No. The credit limit of the credit cards was never exceeded at any given point in time.

Reply received: June 2013

QUESTION 1309

DATE OF PUBLICATION: Friday, 31 May 2013

INTERNAL QUESTION PAPER NO 19 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

How will her Department's Learning Academy be aligned to the new proposed School of Government, which will provide public service training?

NW1639E

REPLY:

The Department of Home Affairs, through its Learning Academy, has been privileged to be one of the Departments that have been invited to be part of a consultative forum with the Advisory Board established by the Minister of Public Service and Administration. The Learning Academy intends to utilise its interaction with the Advisory Board and other stakeholders to learn more about the institution's vision and strategic objectives. This will ensure proper alignment with the proposed School of Government.

It is trusted that the interaction with the Advisory Board will inform and widen the scope of collaboration between the two institutions. The Learning Academy intends to align its training programmes with the prescribed requirements of the proposed School of Government whilst continuing with the training of accredited qualifications pertaining to the core functions of the Department of Home Affairs.

Reply received: June 2013

QUESTION 1308

DATE OF PUBLICATION: Friday, 31 May 2013

INTERNAL QUESTION PAPER NO 19 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

(a) What criteria are used for issuing diplomatic passports and (b) for how long are diplomatic passports valid?

NW1638E

REPLY:

(a) Applications for diplomatic passports are administered by the Department of International Relations and Cooperation – Directorate: Diplomatic Immunities and Privileges. The said directorate's Diplomatic Passport Policy is also applicable in this regard. It is therefore suggested that the Honourable Member directs this question to the Minister of International Relations and Cooperation, Ms M E Nkoana-Mashabane, MP.

(b) Diplomatic passports are issued with a validity period of five years.

Reply received: June 2013

QUESTION 1227

DATE OF PUBLICATION: Friday, 24 May 2013

INTERNAL QUESTION PAPER NO 17 of 2013

Mr S C Motau (DA) to ask the Minister of Home Affairs:

What amount has her Department spent on (a) catering and (b) entertainment in the (i) 2012/13 financial year and (ii) since 1 April 2013?

NW1473E

REPLY:

(a) & (b) The information is specified in the table below:

Financial year

Catering

Entertainment

2012/13

R4,521,595.20

R593,006.60

Since 01 April 2013 to date

R430,755.33

R42,525.17

Reply received: June 2013

QUESTION 1202

DATE OF PUBLICATION: Friday, 24 May 2013

INTERNAL QUESTION PAPER NO 17 of 2013 Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

On what specific grounds has her Department's office in Brandvlei in Randfontein been closed?

NW1448E

REPLY:

The Department of Home Affairs' office in Brandvlei in Randfontein was situated in the Brandvlei Thusong Service Centre, along with other Government Departments such as Social Development, Labour, Land Affairs and Human Settlements.

On 16 April 2010, the Brandvlei community embarked on protest action and as a result of the protest action, the Brandvlei Thusong Service Centre was burnt down. The Department of Home Affairs stopped rendering services on this date from this centre as it still remains in its burned down state to date.

The Department then, after 16 April 2010, rendered services to the Brandvlei community once a week through a mobile office. However, due to poor response from the community, services are now rendered with a mobile office upon request from the community.

Reply received: June 2013

QUESTION 1201

DATE OF PUBLICATION: Friday, 24 May 2013

INTERNAL QUESTION PAPER NO 17 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

(a) How many (i) staff members are employed and (ii) posts are currently unfilled in her office and (b) by what date will these positions be filled?

NW1447E

REPLY:

(a)(i) There are currently 16 staff members employed in the Ministry of Home Affairs.

(a)(ii) There are currently four vacant posts.

(b) The vacancies will be filled in the 2013/14 financial year.

Reply received: June 2013

QUESTION 1154

DATE OF PUBLICATION: Friday, 17 May 2013

INTERNAL QUESTION PAPER NO 16 of 2013 Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

What are the obligations of her Department arising from the signing of the Joint Bilateral Commission of Cooperation (JBCC) between the Republic of South Africa and the Kingdom of Lesotho?

NW1389E

REPLY:

In terms of the JBCC signed between the Republic of South Africa and the Kingdom of Lesotho on 19 April 2001, the Department of Home Affairs' obligations are to facilitate the movement of people, goods and services between the two countries taking into consideration the unique geographic position of Lesotho.

Reply received: July 2013

QUESTION NO.: 1148

DATE OF PUBLICATION: 17 MAY 2013

Mr P van Dalen (DA) to ask the Minister for the Public Service and Administration:

(1) What are the procedural and substantive requirements for the appointment of a deputy director-general;

(2) what qualifications are required from a candidate to be appointed as the deputy director-general;

(3) how long may a person remain in the position of deputy director-general of a department? NW1381E

REPLY

(1) On 24 October 2012, Cabinet approved the Executive Protocol: Principles and Procedures for the Employment of Heads of Department (HODs) and Deputy Directors- General (DDGs) nationally. The Executive Protocol stipulates a number of procedural and substantive requirements for the appointment of Deputy Directors-General. It, among others, stipulates that:

(a) that no person shall be appointed permanently, whether on probation or not, to any post on the establishment in a department unless he or she –

(i) is a South African citizen or permanent resident; and

(ii) is a fit and proper person.

(b) in the making of appointments and the filling of posts in the Public Service due regard shall be given to equality and the other democratic values and principles enshrined in the Constitution.

(c) the evaluation of persons shall be based on "training, skills, competence, knowledge and the need to redress, in accordance with the Employment Equity Act, 1998, the imbalances of the past to achieve a public service broadly representative of the South African people, including representation according to race, gender and disability".

More specifically, the steps to be followed include ensuring that:

(i) The post exists in the approved organizational structure, which has been determined in terms of its core and support functions of a particular department and that the job is evaluated, unless it has been evaluated before and there are no significant changes to the functions.

(ii) A real need exists for a position to be filled before a process of recruitment is initiated.

(iii) The post has been budgeted for and funds are available to cover the expenses of the appointment;

(iv) The vacant post of a senior manager, in this case the Deputy Director-General, should be advertised nationwide inside and outside the Public Service to reach as efficiently and effectively as possible the entire pool of potential applicants.

(v) An advertisement for a post must, as a minimum, specify the following –

1) Job title.

2) Place to be stationed.

3) Formal educational requirements as well as specific competencies, experience and knowledge requirements (i.e. inherent requirements of the post).

4) Core functions to be performed by the incumbent.

5) All-inclusive package payable.

6) Contact particulars of person to whom enquiries can be addressed.

7) Closing date.

8) Application for the post must be made using the Z83 form and that all information must be provided – failure to complete or disclose all required information will automatically disqualify the applicant.

9) If the appointment is for a specific term, this should be clearly stated (e.g. in the case of a DDG on contract).

10) That the successful candidate will be required to enter into an employment contract and sign an annual performance agreement.

11) That all shortlisted candidates will be subjected to personnel suitability checks and the successful candidate will have to undergo full security vetting.

12) All applicants to declare any conflict or perceived conflict of interest.

13) All applicants to disclose membership of Boards and directorships that they may be associated with.

14) The successful candidate will have to annually disclose her or his financial interests.

15) Identified candidates will be subjected to a government specific competency assessment.

(vi) Furthermore, closing dates for applications for advertisements outside the Public Service should preferably not be less than four weeks after the date of placement so as to allow applicants from remote areas a fair opportunity to apply.

(vii) In responding to the advertisement, it is compulsory for applicants to submit a completed Z83 application form together with a CV as well as required attachments as reflected on the advert and the said documents must reach the relevant office before the closing date.

(viii) The application documents should be screened to determine whether applicants comply with the basic criteria laid down in the advertisement and the selection process commences.

(ix) After the closing date, the relevant EA must convene a Selection Committee that will be responsible for shortlisting and conducting interviews.

(x) After the selection committee has concluded shortlisting, the appointing Department must conduct, for shortlisted candidates; personnel suitability checks which shall cover at least the following:

· Criminal record checks;

· Citizenship verification;

· Financial/asset record checks;

· Qualification/Study verification; and

· Previous employment verification (Reference checks).

(xi) The appointment of a Deputy Director-General at national level can only be effected after consultation with the MPSA and obtaining Cabinet's concurrence. To facilitate this process national EAs must provide the MPSA with a Cabinet Memorandum containing all relevant information at least four weeks before the next Cabinet meeting.

(xii) After Cabinet's concurrence has been obtained the relevant EA will issue an appointment letter to the successful candidate. The respective candidate must complete form Z204, in order to allow the Domestic Branch of the State Security Agency to conduct the necessary vetting investigation.

(2) The Public Service Regulations requires an EA to determine composite requirements for employment in any post on the basis of the inherent requirements of the job. An EA must therefore determine the composite requirements for employment in the relevant post on the basis of the inherent requirements thereof. Educational qualification requirements, including qualifications obtained through the Recognition of Prior Learning process and linked to the National Qualification Framework, should as per the post advertisement reflect the minimum qualification requirements determined during job evaluation. Such qualification requirements should be specific to the post. Over the years it has been the practice of Government that advertisements for posts of DDGs require a minimum of three year qualification or equivalent. Work has commenced to update the Executive Protocol to insert the minimum qualifications for the appointment to the post of a Deputy Director General. This will help standardize the required minimum qualifications for appointment to this post across the board.

(3) Part 4/II/B of the Public Service Regulations, 2001 stipulates that persons newly appointed to the SMS shall be employed in a permanent or temporary capacity in posts on the fixed establishment. Where persons are appointed to the SMS in a temporary capacity, it shall be for a fixed term or for a specific project. A DDG can thus either be appointed on a permanent basis or on fixed term contract, depending on the nature of the post. The Executive Protocol Document further states that, all DDG posts that are core to the mandate of the department and are part of the approved fixed establishment should be permanent appointments.

Reply received: July 2013

QUESTION 1124

DATE OF PUBLICATION: Friday, 17 May 2013

INTERNAL QUESTION PAPER NO 16 of 2013 Dr L L Bosman (DA) to ask the Minister of Home Affairs:

(a) What total amount has (i) her Department and (ii) each specified Entity reporting to her spent on conferences in the (aa) 2009/10, (bb) 2010/11, (cc) 2011/12 and (dd) 2012/13 financial years and (b) what (i) amount was spent on, and (ii) is the breakdown of the expenditure for, each specified conference?

NW1357E

REPLY:

THE DEPARTMENT OF HOME AFFAIRS:

(a) & (b) The description of conferences at the Department of Home Affairs includes the following gatherings, namely: Stakeholders forums, Imbizos, staff meetings, leadership forums, quarterly review meetings, stakeholders forum launches and other core-function related conferences. A total amount of R56,100,814.99 was spent on conferences and the breakdown on expenditure is specified in the table below:

Description

2009/10

2010/11

2011/12

2012/13

Audio visual services

R887,492.80

R47,350.00

R443,565.81

R2,600,075.81

Advert: Gift & promotional items

R957,146.98

R2,203,390.74

R1,457,692.21

R2,586,253.59

Venues and facilities

R9,566,622.39

R4,634,014.29

R12,050,522.84

R18,267,598.73

Contractors: Artists and performers

R0

R11,500.00

R0

R386,858.80

Gifts

R0

R0.00

R0

R730.00

Total

R11,411,262.17

R6,896,255.03

R13,951,780.86

R23,841,516.93

THE GOVERNMENT PRINTING WORKS (GPW):

The question was referred to the GPW and it responded as follows:

(a) & (b) The GPW did not spend any amount on conferences in the 2009/10, 2010/11, 2011/12 and 2012/13 financial years.

THE FILM AND PUBLICATION BOARD (FPB):

The question was referred to the FPB and it responded as follows:

(a) & (b) The information is specified in the table below:

Financial year

Conference name

Amount spent

Breakdown of expenditure

2009/10

Compliance monitoring

Distributors Meeting

Child Protection workshops

R10,090.00

R6,625.00

R8,071.28

Venue hire and refreshments

Venue hire and refreshments Venue hire and refreshments

Total

R24,786.28

2010/11

Public engagement

FPB Council

R60,643.44

R21,758.53

Venue hire and refreshments Venue hire and refreshments

Total

R82,401.97

2011/12

Public Relations campaign

Classification Conference

R31,469.89

R97,785.00

Venue hire and refreshments Venue hire and refreshments

Total

R129,254.89

2012/13

Youth month celebrations

Youth month celebrations

Classification Conference

R130,000.00

R40,000.00

R26,009.84

Venue hire, catering and refreshments

Sound hire

Venue hire and refreshments

Total

R196,009.84

THE INDEPENDENT ELECTORAL COMMISSION (IEC):

The question was referred to the IEC and it responded as follows:

(a) & (b) The information is specified in the table attached:

Reply received: June 2013

QUESTION 1092

DATE OF PUBLICATION: Friday, 17 May 2013

INTERNAL QUESTION PAPER NO 16 of 2013

Mr S Mokgalapa (DA) to ask the Minister of Home Affairs:

(1) What total amounts has (a) her Department and (b) each specified Entity reporting to her spent on (i) print and (ii) broadcast advertising in the (aa) 2009/10, (bb) 2010/11, (cc) 2011/12 and (dd) 2012/13 financial years;

(2) in each case, (a)(i) by which radio or television station were the advertisements broadcast and (ii) in which newspapers were the advertisements published in the
(aa) 2009/10, (bb) 2010/11, (cc) 2011/12 and (dd) 2012/13 financial years and (b) at what cost in each specified case?

NW1325E

REPLY:

THE DEPARTMENT OF HOME AFFAIRS:

(1) & (2) The information is specified in the tables attached:

THE GOVERNMENT PRINTING WORKS (GPW):

The question was referred to the GPW and it advised as follows:

(1) & (2) As a security printer, the GPW does not generally engage in print and broadcast advertising but rather approaches potential clients directly, such as Government Departments. The information is specified in the tables below:

Question

(aa)

2009/10

(bb)

2010/11

(cc)

2011/12

(dd)

2012/13

Question

(aa)

2009/10

(bb)

2010/11

(cc)

2011/12

(dd)

2012/13

(1)(b)(i)

0

0

0

R27,291.60

(1)(b)(ii)

0

0

0

0

(2)(a)(i)

N/A

N/A

N/A

N/A

(2)(a)(ii)

N/A

N/A

N/A

SADC Summit Brochure by African Directory Services

(2)(b)

N/A

N/A

N/A

R27,291.60

THE FILM AND PUBLICATION BOARD (FPB):

The question was referred to the FPB and it advised as follows:

(1) & (2) The information is specified in the tables below:

Question

(aa)

2009/10

(bb)

2010/11

(cc)

2011/12

(dd)

2012/13

(1)(b)(i)

R890,340.00

R305,790.00

R355,484.00

R230,979.00

(1)(b)(ii)

0

0

0

R289,715.00

Question

(aa)

2009/10

(bb)

2010/11

(cc)

2011/12

(dd)

2012/13

(2)(a)(i)

N/A

N/A

N/A

Metro FM

SAFM

Radio 2000

(2)(a)(ii)

Sowetan

City Press

Government Gazette

Sowetan

City Press

Government Gazette

Sowetan

City Press

Government Gazette

Sowetan

City Press

Government Gazette

(2)(b)

(combined)

As per (1)(b)(i) & (ii)

As per (1)(b)(i) & (ii)

As per (1)(b)(i) & (ii)

As per (1)(b)(i) & (ii)

THE INDEPENDENT ELECTORAL COMMISSION (IEC):

The question was referred to the IEC and it advised as follows:

(1) The information is specified in the table below:

Question

(aa)

2009/10

(bb)

2010/11

(cc)

2011/12

(dd)

2012/13

(1)(b)(i)

R2,058,951.05

R1,978,777.19

R203,887.78

R431,816.30

(1)(b)(ii)

R11,273,013.96

R35,214,419.54

R15,777,556.80

R700,342.55

(2) Since advertisements are placed through a media buyer – which was recently replaced per a new tender – it is not possible to readily allocate spending per news organisation. Below are the media used over the four financial years which resulted in the total expenditure indicated above. The information is specified in the table attached:

Reply received: June 2013

QUESTION 1046

DATE OF PUBLICATION: Friday, 17 May 2013

INTERNAL QUESTION PAPER NO 16 of 2013 Mrs C Dudley (ACDP) to ask the Minister of Home Affairs:

(1) What arrangements have been made to ensure that South Africans who are in other parts of the world at the time of the 2014 general election will have an opportunity to cast their vote;

(2) (a) what are the locations of embassies and other facilities where votes for the 2014 general election can be cast and (b)(i) how and (ii) when will this information be communicated to South Africans abroad?

NW1271E

REPLY:

The question was referred to the Independent Electoral Commission (IEC) and it advised as follows:

(1) The Electoral Act is in the process of being amended to, amongst others, clarify the voting dispensation for South African citizens who will be outside of the Republic at the time of the National and Provincial Elections. A period of public comment to the Electoral Amendment Bill came to an end on 22 May 2013 and it will soon be tabled for parliamentary procedures.

(2)(a) It is the intention to utilise South African Embassies, High Commissions and Consulates for voting purposes in respect of the elections next year. In respect of the locations of these offices, please see the response provided in respect of part (2)(b)(i) below.

(2)(b)(i) In its current form, the Electoral Amendment Bill 2013 provides for registered South Africans who are ordinarily resident outside of the Republic and those who are registered on voting district segments of the voters roll but outside of the Republic on election day, to notify the Chief Electoral Officer of their intention to vote and to specify the location of the South African Embassy, High Commission or Consulate where they intend to apply for a special vote.

(2)(b)(ii) The IEC is currently in the process of finalising its communications strategy and it will, amongst others, address the information of special votes outside of the Republic.

Reply received: June 2013

QUESTION 1000

DATE OF PUBLICATION: Friday, 10 May 2013

INTERNAL QUESTION PAPER NO 15 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

Whether (a) she, (b) her Deputy Minister and (c) her Director-General had any communication concerning any aspect of the Gupta family wedding; if so, in each specified case, (i) what is the name of the person who was communicated with, (ii) on what date did the communication take place, (iii) what medium was used for the communication, (iv) what was the purpose of the communication and (v) what was the outcome of the communication?

NW1223E

REPLY:

(a) to (c) No. Neither I nor the Deputy Minister nor the Director-General had any communication concerning any aspect of the Gupta family wedding.

Reply received: June 2013

QUESTION 995

DATE OF PUBLICATION: Friday, 10 May 2013

INTERNAL QUESTION PAPER NO 15 of 2013

Mrs D A Schäfer (DA) to ask the Minister of Home Affairs:

(1) Have two accused rhino horn poachers Xuan Binh Dang and Huong Giang Chu left the country; if so, on what date;

(2) on what (a) date and (b) visa did each specified person enter the country?

NW1218E

REPLY:

(1) No. The two individuals are in the Republic of South Africa as they are both still awaiting trial. The matter is being dealt with by the Organised Crime Unit in the South African Police Service.

(2)(a) & (b) The Department of Home Affairs' Movement Control System (MCS) reflects that Huong Giang Chu entered the Republic on 08 November 2006 on a visitor's visa. No record of any movement on the MCS could be traced in respect of Xuan Binh Dang. There is also no record of any pending applications for temporary residence permits with the Department of Home Affairs.

Reply received: June 2013

QUESTION 991

DATE OF PUBLICATION: Friday, 10 May 2013

INTERNAL QUESTION PAPER NO 15 of 2013

Mr M Mnqasela (DA) to ask the Minister of Home Affairs:

(a) How many visas were issued to members of the Gupta family to enter South Africa in April 2013 and (b) what was the nature of these visas in each case?

NW1214E

REPLY:

(a) The South African High Commission in New Delhi issued a total of 573 visas and the South African Consulate-General in Mumbai issued 10 visas to members of the Gupta family and employees of The Sahara Group to attend the wedding. These visas were applied for in February 2013 and March 2013.

(b) The applicants were guests at the wedding or part of the organising committee to set up the various entertainment activities provided for during the wedding ceremony. The Sahara group also took Indian chefs to the wedding to serve authentic vegetarian dishes at the venue. The applicants were issued with normal visitor's visas permitting a period of stay not exceeding 5, 15 or 30 days respectively.

Reply received: June 2013

QUESTION 970

DATE OF PUBLICATION: Friday, 10 May 2013

INTERNAL QUESTION PAPER NO 15 of 2013

Mr G G Boinamo (DA) to ask the Minister of Home Affairs:

(1) Since 1 January 2011, how many applications under the Promotion of Access to Information Act, Act 2 of 2000, were received by (a) her Department and (b) Entities reporting to her, and in each case, how many were (i) granted, (ii) refused and
(iii) deemed refused under section 27;

(2) since 1 January 2011, how many internal appeals under the Act were received by
(a) her Department and (b) Entities reporting to her, and in each case, how many were (i) granted, (ii) refused and (iii) deemed refused under section 77(7);

(3) who is the information officer for (a) her Department and (b) each Entity reporting to her, and in each case, what are the contact details of the officer?

NW1193E

REPLY:

THE DEPARTMENT OF HOME AFFAIRS:

(1)(a) Since 01 January 2011, the Department of Home Affairs received 670 applications under the Promotion of Access to Information Act, 2000 (Act No 2 of 2000).

(1)(a)(i) A total of 299 applications were granted.

(1)(a)(ii) A total of 27 applications were refused.

(1)(a)(iii) A total of 239 applications were deemed to be refused.

(2)(a) Since 01 January 2011, the Department of Home Affairs received 105 internal appeals under the Promotion of Access to Information Act, 2000 (Act No 2 of 2000).

(2)(a)(i) A total of 105 applications were granted.

(1)(a)(ii) No applications were refused.

(1)(a)(iii) No applications were deemed to be refused.

(3)(a) The Information Officer of the Department of Home Affairs is the Director-General, Mr Mkuseli Apleni. He can be contacted at telephone number (012) 406 2507.

THE GOVERNMENT PRINTING WORKS (GPW):

The question was referred to the GPW and it advised as follows:

(1)(b)(i) to (iii) Since 01 January 2011, the GPW received no applications under the Promotion of Access to Information Act, 2000 (Act No 2 of 2000 (PAIA).

(2)(b)(i) to (iii) Since 01 January 2011, the GPW received no internal appeals under PAIA.

(3)(b) The Chief Executive Officer, Professor A Mbewu, is the information officer. He can be contacted at telephone number (012) 334 4589.

THE FILM AND PUBLICATION BOARD (FPB):

The question was referred to the FPB and it advised as follows:

(1)(b)(i) to (iii) Since 01 January 2011, the FPB received no applications under the Promotion of Access to Information Act, 2000 (Act No 2 of 2000 (PAIA).

(2)(b)(i) to (iii) Since 01 January 2011, The FPB received no internal appeals under PAIA.

(3)(b) Ms Nthabiseng May is the information officer. She can be contacted at telephone number (012) 661 0051.

THE INDEPENDENT ELECTORAL COMMISSION (IEC):

The question was referred to the IEC and it advised as follows:

(1)(b)(i) to (iii) Since 01 January 2011, the IEC received no applications under the Promotion of Access to Information Act, 2000 (Act No 2 of 2000 (PAIA).

(2)(b)(i) to (iii) Since 01 January 2011, the IEC received no internal appeals under PAIA.

(3)(b) The information officers for the IEC are as follows:

· Information Officer:

Mr Mosotho Moepya: Chief Electoral Officer

E-mail: moepyam@elections.org.za

· Deputy Information Officers: National Office:

Mr S Y Mamabolo

E-mail: mamabolos@elections.org.za

Mr Norman William du Plessis

E-mail: duplessisn@elections.org.za

Dr Nomsa Masuku

E-mail: masukun@elections.org.za

· Deputy Information Officers: Provincial Offices:

Eastern Cape – Mr Thami Mraji

mrajit@elections.org.za

Gauteng – Mr Mashego Sheburi

sheburim@elections.org.za

Free State – Mr Chris Mepha

mephac@elections.org.za

KwaZulu-Natal – Mr Mawethu Mosery

moserym@elections.org.za

Limpopo Province – Ms Nkaro Mateta

matetan@elections.org.za

Mpumalanga – Mr Steven Ngwenya

ngwenyas@elections.org.za

Northern Cape – Mr Bonolo Modise

modiseb@elections.org.za

North West – Dr Tumelontle Thiba

thibat@elections.org.za

Western Cape – Rev Courtney Sampson

sampsonc@elections.org.za

Reply received: June 2013

QUESTION 937

DATE OF PUBLICATION: Friday, 10 May 2013

INTERNAL QUESTION PAPER NO 15 of 2013

Mr M Mnqasela (DA) to ask the Minister of Home Affairs:

What is the status of the investigation into the alleged tender irregularities regarding the long delayed Smart ID Card project?

NW1159E

REPLY:

The Department of Home Affairs was advised as far back as April 2009 by the State Information Technology Agency (SITA) that it requested a forensic audit of the tender process to investigate possible irregularities regarding the Smart ID Card. It is therefore suggested that the Honourable Member directs his request for the information to the Minister for the Public Service and Administration, Ms L N Sisulu, MP, as SITA resorts under her jurisdiction.

Reply received: May 2013

QUESTION 936

DATE OF PUBLICATION: Friday, 10 May 2013

INTERNAL QUESTION PAPER NO 15 of 2013

Mr M Mnqasela (DA) to ask the Minister of Home Affairs:

(1) (a) What was the reason for her Department's Gala dinner held at the Mittah Seperepere Convention Centre in the Northern Cape on Friday 9 March 2013 and
(b) what was the total cost of the event;

(2) who were the stakeholders that were invited to the event?

NW1158E

REPLY:

(1) & (2) The purpose of the Gala dinner was to provide me with an opportunity to engage with the members of the stakeholder forums and the Provincial leadership in the Northern Cape Province. I introduced the concept of stakeholder forums to the Provincial leadership, which included MECs and MPLs of the Northern Cape Provincial Government, Traditional leadership, Faith based organisations and Heads of Provincial Departments. The stakeholder forums' members also participated in the engagements.

Further, the Department of Home Affairs' key priority programmes were also discussed. These include:

· The registering of babies within 30 days after birth

· Introducing the new unabridged birth certificate

· Assisting children who turn 16 years of age to apply for Identity Documents

· Ensuring that people who are older than 16 years of age and are not in possession of an ID, apply for the late registration of their births

Lastly, I also discussed the Department's goal of improving access to its services in the Northern Cape Province. The challenges facing the Department to obtain office space to increase its access to services were discussed with all the stakeholders and the role of all key stakeholders to ensure the success of the Department of Home Affairs' outreach campaigns was emphasised.

The cost of the dinner, including the venue, catering and election of the stakeholder forum members was R408,275.00

Reply received: June 2013

QUESTION 930

DATE OF PUBLICATION: Friday, 10 May 2013

INTERNAL QUESTION PAPER NO 15 of 2013

Dr C P Mulder (FF Plus) to ask the Minister of Home Affairs:†

(1) Whether visas were issued to the nearly 200 guests who attended the Gupta wedding at Sun City from 1 to 4 May 2013; if so, (a)(i) when and (ii) where were the applications received, (b)(i) when and (ii) where were these visas (aa) issued and (bb) handed over to these persons and (c) for what period was the visa valid in each case; if not,

(2) whether she and / or her Department were notified that this aircraft with nearly 200 guests for the Gupta wedding would be arriving at the Waterkloof Air Force Base on 30 April 2013; if so, (a) by whom, (b) when was she notified and (c) what was the
(i) request or (ii) gist of the notification that she and / or her Department received;

(3) whether any officials of her Department were sent to Waterkloof Air Force Base on
30 April 2013 to examine and process the travel documents and passports of the nearly 200 guests of the Gupta wedding upon their arrival at the air force base terminus; if so, who gave the orders for the officials to be sent, (b) how many officials were sent, (c) what were the total costs involved in sending these officials to an Air Force base terminus where they are not normally on duty and (d) where are these officials normally stationed; if not,

(4) whether her Department took any steps to approach the Gupta wedding guests who entered the country so as to process them in terms of South African legislation?

NW1152E

REPLY:

(1) Yes. Normal visitor's visas were issued to the guests who attended the Gupta wedding.

(1)(a)(i) & (ii) The applications were received at the South African High Commission in New Delhi and the South African Consulate-General in Mumbai in February and March 2013.

(1)(b)(i) & (ii) The visitor's visas were issued and handed over to the applicants at the South African High Commission in New Delhi and the South African Consulate-General in Mumbai in February 2013 and March 2013.

(1)(c) The visitor's visas were issued permitting a period of stay not exceeding 5, 15 or 30 days respectively.

(2)(a) to (c) No. I was not notified that the aircraft with nearly 200 guests for the Gupta wedding would be arriving at the Waterkloof Air Force Base (WAFB).

(3)(a) to (d) The WAFB does not have a dedicated staff, however, it is serviced by staff from the Department's Local Office: Mabopane and Large Office: Pretoria respectively. Two officials rendered the required immigration services at the WAFB on 30 April 2013 as part of their normal duties.

(4) As stated in (3)(a) to (d) above, the Department processed the travellers who landed at the WAFB.

Reply received: July 2013

QUESTION NO.: 889

DATE OF PUBLICATION: 3 MAY 2013

Mr S J F Marais (DA) to ask the Minister for the Public Service and Administration:

(a) How many disciplinary cases have been initiated by her department in the (i) 2011-12 and (ii) 2012-13 financial years and (b) how many cases were (i) concluded and (ii) not concluded within the prescribed period, and for what reasons, in each case? NW1108E

REPLY

(a) (i) There were 19 disciplinary cases in the financial year 2011-12

(ii) There were 3 disciplinary cases in the financial year 2012-13

(b) (i) All cases were concluded

(ii) One case was not concluded within the prescribed period due to the following reasons:

· Employee requested postponement which was granted by the presiding officer at the hearing.

· The presiding officer was outside the country when he was supposed to provide the outcome of the disciplinary hearing.

· The employee refused to cooperate with the investigation resulting in the delay in starting the hearing.

Reply received: June 2013

QUESTION 883

DATE OF PUBLICATION: Friday, 03 May 2013

INTERNAL QUESTION PAPER NO 14 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

On what basis does the Film and Publication Board follow the current classification system for local content?

NW1102E

REPLY:

The question was referred to the Film and Publication Board (FPB) and it advised as follows:

The basis of classification is the provisions of section 21 of the Films and Publications Amendment Act, 2009 (Act No 3 of 2009).

Reply received: May 2013

QUESTION 882

DATE OF PUBLICATION: Friday, 03 May 2013

INTERNAL QUESTION PAPER NO 14 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

What makes up the increase in the Electoral Commission's allocation to the Outreach Budget Programme?

NW1101E

REPLY:

The question was referred to the Independent Electoral Commission (IEC) and it advised as follows:

The Outreach Budget Programme comprises of budgets for the following sub-divisions:

· Civic Education & Research

· Knowledge Management

· Communications

Outreach: Actual expenditure since 2009/10 and budget allocation over the MTEF period:

Sub-programmes (R'000)

Actual Expenditure

Current Budget

MTEF

2009/10

2010/11

2011/12

2012/13

2013/14

2014/15

2015/16

Civic Education & Research

27,814

83,993

42,514

42,988

104,607

71,416

109,418

Communication

35,182

85,000

46,903

12,814

115,482

65,095

136,214

Knowledge Management & Library

1,038

942

1,203

1,748

1,805

1,528

1,930

TOTAL FOR SUB-PROGRAMMES

64,034

169,935

90,620

57,550

221,894

138,039

247,562

Election Period

Election Period

Apart from fluctuations in budget allocations in accordance with election cycles as illustrated in the figures provided above, budget allocation under this programme supports activities that are directed at educating voters and the general citizenry about democracy and electoral processes. Further, it supports activities that inform voters of electoral processes.

Participation by the electorate has decreased since 1994, particularly amongst the youth. This represents one of the major challenges to the Electoral Commission. Consequently, the Electoral Commission has made provision to increase both the depth and scope of what is known as "outreach programmes", especially amongst the youth (age group 18 to 25).

The Electoral Commission has revised its strategy regarding civic and democracy education and increased budget allocations, not to the extent needed for the task, but within the limits of its total budget allocation.

Reply received: June 2013

QUESTION 866
DATE OF PUBLICATION: Friday, 03 May 2013
INTERNAL QUESTION PAPER NO 14 of 2013

Mr M Mnqasela (DA) to ask the Minister of Home Affairs:


(1) (a) How many acting Provincial Managers are currently in place in her Department, (b) in what Province respectively and (c) when will the appointment of permanent Provincial Managers be completed in each Province;

(2) what positions remain to be filled in her Department's organisational organogram?

NW1085E

REPLY:

(1)(a) There are currently four acting Provincial Managers in the Department of Home Affairs.

(1)(b) The acting Provincial Managers are in Gauteng, Kwazulu-Natal, Mpumalanga and the North West Province respectively.

(1)(c) The appointments for permanent Provincial Managers will be completed as follows:

▪ Gauteng: September 2013
▪ Kwazulu-Natal: November 2013
▪ Mpumalanga: September 2013
▪ North West: November 2013

(2) As at 01 April 2013, there was a total of 951 vacant funded posts to be filled in the Department. These posts reside within all business units of the Department, at various salary levels both nationally and provincially.

See attachment: Recruitment Status as at April 2013-2013 / 2014 Financial Year

Reply received: May 2013

QUESTION 865

DATE OF PUBLICATION: Friday, 03 May 2013

INTERNAL QUESTION PAPER NO 14 of 2013

Mr M Mnqasela (DA) to ask the Minister of Home Affairs:

On what grounds was the tender process for the IT system Who I Am Online never completed?

NW1084E

REPLY:

In April 2006, the Department of Home Affairs published a bid for the modernisation of its Information Technology infrastructure and systems through a turnkey solution known as the " Who am I Online" or " WAIO" system. The bid was awarded to Gijima Holdings(Pty) Ltd on 22 October 2007 and a contract was designed on 31 December 2007 between the Department and Gijima for a period of 5 years. The tender process for the system was therefore completed.

Reply received: May 2013

QUESTION 864

DATE OF PUBLICATION: Friday, 03 May 2013

INTERNAL QUESTION PAPER NO 14 of 2013

Mr M Mnqasela (DA) to ask the Minister of Home Affairs:

Does she intend to privatise the services of (a) permanent and (b) temporary residence permit applications and (c) other related services; if so, (i) who are the service providers in each case and (ii) what is the estimated cost of this privatisation?

NW1083E

REPLY:

(a) to (c) No. The Department of Home Affairs does not intend to privatise the services of permanent residence permit and temporary residence permit applications or other related services. However, the Department is in the process of appointing a service provider who will collect the applications on behalf of the Department at the front end. The processing and adjudication of applications will still be done by the Department.

(c)(i) The supply chain management process is not yet finalised. The Department of Home Affairs at this stage does not know who the service providers would be.

(c)(ii) There are no costs anticipated for the Department. The costs for the services rendered by the service provider will be covered from the revenue collected i.e. the administrative fees payable by applicants when submitting their applications.

Reply received: May 2013

QUESTION 831

DATE OF PUBLICATION: Friday, 03 May 2013

INTERNAL QUESTION PAPER NO 14 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

(1) Which Government Departments' computer systems are compatible with the Smart Card pilot system;

(2) which Government Departments' computer systems are not compatible and, in each case, what will be the cost implication of adjusting the system to make it compatible?

NW1010E

REPLY:

(1) Information Technologies in Government Departments are compatible. However, for the different Departments' systems to communicate with that of the Department of Home Affairs, each Department needs to do some systems development based on the requirements from the Department of Home Affairs. In this case (Smart Card), some of the Departments were not ready. For instance, the Department of Home Affairs incorporated requirements from the Independent Electoral Commission (IEC) during the pilot phase as the IEC was aware of the implications of smart card technology to their operations.

(2) The cost of systems development for one Department to communicate with another Department's technology differs from one another as the infrastructure and technology maturity of each Department are not the same. The Department of Home Affairs will also not know their costs as it is not disclosed.

Reply received: May 2013

QUESTION 822

DATE OF PUBLICATION: Friday, 26 April 2013

INTERNAL QUESTION PAPER NO 13 of 2013

Mr L S Ngonyama (Cope) to ask the Minister of Home Affairs:

What steps has she taken in respect of the visa problems that business people from other African countries are experiencing?

NW1038E

REPLY:

The Department of Home Affairs is not aware of any visa problems that are experienced by business people from African states. It will be helpful if the Honourable Member can provide my office with specific details to enable the Department of Home Affairs to investigate and provide a substantive response.

Reply received: May 2013

QUESTION 795

DATE OF PUBLICATION: Friday, 26 April 2013

INTERNAL QUESTION PAPER NO 13 of 2013

Adv L H Max (DA) to ask the Minister of Home Affairs:

What are the reasons for the expected growth in expenditure on facilities of the Government Printing Works in the 2014/15 financial year?

NW1004E

REPLY:

The question was referred to the Government Printing Works (GPW) and it advised as follows:

The GPW presently occupies a building at 149 Bosman Street which is situated in the central business district of Pretoria. The premises are not suitable for the development of a high security production environment due to the following considerations:

· The production plant is directly adjacent to the streets surrounding the premises. This layout poses considerable risk as the premises cannot be secured with a perimeter wall and other related security structures

· The premises consist of a multi-level building, resulting in labour intensive production operations to move raw materials and semi-finished products manually between the different levels of the building for processing at various workstations

In 2008, the Department of Public Works (DPW) allocated the premises of the erstwhile Government Garage, situated at 83 Visagie Street, Pretoria, to the GPW where the following progress with development of a new printing facility has been achieved:

· Phase 1 comprised of the renovation of pavilion 1 to house the GPW's new passport factory at a cost of approximately R48 million. This phase was completed in the 2008/09 financial year

· Phase 2 comprised of the renovation of pavilion 2 to house the GPW's new security printing section at a cost of approximately R45 million. This phase was completed in the 2010/11 financial year

The GPW has engaged the DPW to commence with Phase 3 of the project in order for the totality of the GPW to be accommodated at 83 Visagie Street. A feasibility study was done by the DPW and the initial cost estimations indicated that it would cost around R700 million to fully develop the site for the purposes of the GPW. It is planned that the renovations and development of the Visagie Street site will be completed in the 2015/16 financial year.

Reply received: May 2013

QUESTION 794

DATE OF PUBLICATION: Friday, 03 May 2013

INTERNAL QUESTION PAPER NO 14 of 2013 Dr S M van Dyk (DA) to ask the Minister of Home Affairs:

What was taken into account for the above-inflation growth in average income of level one to level six employees at the Government Printing Works in the Estimates of National Expenditure?

NW1003E

REPLY:

The question was referred to the Government Printing Works (GPW) and it advised as follows:

Most of the employees on salary levels 1 to 6 are artisans. The Occupation Specific Dispensation for artisans was budgeted for, which lead to an increase in the personnel budget from R28.8 million in the 2012/13 financial year to R45 million in the 2013/14 financial year.

Reply received: May 2013

QUESTION 793

DATE OF PUBLICATION: Friday, 26 April 2013

INTERNAL QUESTION PAPER NO 13 of 2013

Dr S M van Dyk (DA) to ask the Minister of Home Affairs:

(a) Why has the Government Printing Works special remuneration dispensation target been postponed and (b) what are the incentives for staff retention until the special remuneration dispensation is granted?

NW1002E

REPLY:

The question was referred to the Government Printing Works (GPW) and it advised as follows:

(a) The Minister of Public Service and Administration instructed her Director-General to set up a task team together with the GPW to look into the matter of a special salary dispensation for the GPW. There were delays in organising meetings of this task team. Progress has since been made in terms of benchmark information and it is trusted that the task team will complete its work and provide the final report to the Ministers of Public Service and Administration and of Home Affairs within the next few months.

(b) There are no specific incentives for staff retention in place. Mechanisms have, however, been utilised which includes counter salary offers in terms of prescripts and exposure and training on the state of the art equipment.

Reply received: June 2013

QUESTION 792

DATE OF PUBLICATION: Friday, 26 April 2013

INTERNAL QUESTION PAPER NO 13 of 2013

Dr S M van Dyk (DA) to ask the Minister of Home Affairs:

(a) How many (i) international and (ii) national Memorandums of Understanding have been signed by (aa) her Department, (bb) the Electoral Commission, (cc) Government Printing Works and (dd) the Film and Publication Board in (aaa) 2010/11, (bbb) 2011/12 and
(ccc) 2012/13 and (b) what are the nature of the respective agreements?

NW1001E

REPLY:

THE DEPARTMENT OF HOME AFFAIRS:

(a)(i)(aa) & (b) Please note that the Department of Home Affairs is still in the process of scrutinising its records in respect of signed international Memorandums of Understanding (MOUs). However, a preliminary list is provided in the interim and a final list will be made available once the research has been completed. The information in respect of signed international MOUs is specified in the table attached:

(a)(ii)(aa) & (b) Please note that the Department of Home Affairs is still in the process of scrutinising its records in respect of national MOUs signed. However, a preliminary list is provided in the interim and a final list will be made available once the research has been completed. The information in respect of signed national MOUs is specified in the table attached:

THE GOVERNMENT PRINTING WORKS (GPW):

The question was referred to the GPW and it advised as follows:

(a)(i)(cc) & (b) The GPW did not enter into any international MOUs in the 2010/11, 2011/12 and 2012/13 financial years.

(a)(ii)(cc) & (b) The The GPW did not enter into any national MOUs in the 2010/11, 2011/12 and 2012/13 financial years.

THE FILM AND PUBLICATION BOARD (FPB):

The question was referred to the FPB and it advised as follows:

(a)(i)(dd) & (b) The FPB did not enter into any international MOUs in the 2010/11, 2011/12 and 2012/13 financial years.

(a)(ii)(dd) & (b) The information in respect of national MOUs signed is specified in the table attached:

THE INDEPENDENT ELECTORAL COMMISSION (IEC):

The question was referred to the IEC and it advised as follows:

(a)(i)(bb) & (b) The information in respect of international MOUs signed is specified in the table attached:

(a)(ii)(bb) & (b) The IEC did not enter into any national MOUs in the 2010/11, 2011/12 and 2012/13 financial years.

Reply received: June 2013

QUESTION 791

DATE OF PUBLICATION: Friday, 26 April 2013

INTERNAL QUESTION PAPER NO 13 of 2013

Mr M Mnqasela (DA) to ask the Minister of Home Affairs:

(a) How many legal cases has (i) her Department, (ii) the Electoral Commission,
(iii) Government Printing Works and (iv) the Film and Publication Board been party to in
(aa) 2010/11, (bb) 2011/12 and (cc) 2012/13 and (b) what have been the judgments of each case?

NW1000E

REPLY:

THE DEPARTMENT OF HOME AFFAIRS:

(a)(i)(aa) The Department of Home Affairs was party to 1148 legal cases in the 2010/11 financial year.

(a)(i)(bb) The Department of Home Affairs was party to 1099 legal cases in the 2011/12 financial year.

(a)(i)(cc) The Department of Home Affairs was party to 1726 legal cases in the 2012/13 financial year.

(b) - The judgements received in the 2010/11 financial year are attached herewith as Annexure A.

- The judgements received in the 2011/12 financial year are attached herewith as Annexure B.

- The judgements received in the 2012/13 financial year are attached herewith as Annexure C.

THE GOVERNMENT PRINTING WORKS (GPW):

Response already submitted to the Questions Office on 20 May 2013.

THE FILM AND PUBLICATION BOARD (FPB):

Response already submitted to the Questions Office on 20 May 2013.

THE INDEPENDENT ELECTORAL COMMISSION (IEC):

Response already submitted to the Questions Office on 20 May 2013.

Reply received: May 2013

QUESTION 791

DATE OF PUBLICATION: Friday, 26 April 2013

INTERNAL QUESTION PAPER NO 13 of 2013

Mr M Mnqasela (DA) to ask the Minister of Home Affairs:

(a) How many legal cases has (i) her Department, (ii) the Electoral Commission,
(iii) Government Printing Works and (iv) the Film and Publication Board been party to in
(aa) 2010/11, (bb) 2011/12 and (cc) 2012/13 and (b) what have been the judgments of each case?

NW1000E

REPLY:

THE DEPARTMENT OF HOME AFFAIRS:

(a)(i) & (b) The Honourable Member's attention is drawn to the fact that the amount of documentation to be researched is voluminous. The Department of Home Affairs is therefore still in the process of researching the relevant information and it will be made available to the Honourable Member once the final figures have been processed.

THE GOVERNMENT PRINTING WORKS (GPW):

The question was referred to the GPW and it advised as follows:

(a)(iii) & (b) The GPW was not party to any legal cases in the 2010/11, 2011/12 and 2012/13 financial years.

THE FILM AND PUBLICATION BOARD (FPB):

The question was referred to the FPB and it advised as follows:

(a)(iv) & (b) Civil litigation:

· In the 2010/11 & 2011/12 financial years, the FPB was party to one legal case. The Constitutional Court confirmed that the Films and Publications Act was unconstitutional to the extent that it excluded magazines that are also regulated by the Press Ombudsman, from the exemption granted to newspapers. The FPB and the Department of Home Affairs are in the process of drafting an Amendment Act to give effect to this order.

Labour litigation:

· In the 2010/11 financial year, the FPB was party to two labour cases. The one case is awaiting judgement in the Labour Court and the second case is awaiting trial in the Labour Court

· In the 2011/12 financial year, the FPB was party to two labour cases. In both matters, the ruling was in favour of the FPB

· In the 2012/13 financial year, the FPB was party to two labour cases. Both matters are still pending with the Commission for Conciliation, Mediation and Arbitration (CCMA)

THE INDEPENDENT ELECTORAL COMMISSION (IEC):

The question was referred to the IEC and it advised as follows:

(a)(ii) (b) Most cases in the schedule below relate to intra party disputes with the IEC merely cited as a respondent (interested party). Such cases are identified in the schedule attached:

COURT CASES INVOLVING THE IEC

FOR THE PERIOD: 01 APRIL 2010 – 31 MARCH 2011 see attached

FOR THE PERIOD: 01 APRIL 2011 – 31 MARCH 2012 see attached

FOR THE PERIOD: 01 APRIL 2012 – 31 MARCH 2013 see attached

Reply received: May 2013

QUESTION 790

DATE OF PUBLICATION: Friday, 26 April 2013

INTERNAL QUESTION PAPER NO 13 of 2013

Mr M Mnqasela (DA) to ask the Minister of Home Affairs:

(a) What type of bursaries did (i) her Department, (ii) the Electoral Commission,
(iii) Government Printing Works and (iv) the Film and Publication Board offer respectively in (aa) 2010/11, (bb) 2011/12 and (cc) 2012/13 and (b) what were the costs for each entity?

NW999E

REPLY:

THE DEPARTMENT OF HOME AFFAIRS:

(a)(i) to (b) Bursaries were awarded in the following fields of study to serving employees only. The information is specified in the table below:

Financial year

Type of bursary

Cost

(aa)

2010/11

· Financial Management and Accounting

· Communication

· Office Management

· Information Technology

· Social Science

· Law

· Procurement / Logistics and Supply Chain Management

· Management and Leadership programmes

· Human Resource Management

· Business Administration

· Safety and Security Management

R2,443,980.64

(bb)

2011/12

Same as 2010/11 financial year

R2,346,522.66

(cc)

2012/13

Same as 2011/12 financial year

R2,219,966.00

THE GOVERNMENT PRINTING WORKS (GPW):

The question was referred to the GPW and it advised as follows:

(a)(iii) to (b) Bursaries were offered across all areas of business in the GPW to serving employees. The information is specified in the table below:

Financial year

Type of bursary

Cost

(aa)

2010/11

· Production and Technical Management

· Financial Management

· Supply Chain Management

· Human Resources

· General Administration

· Security Management

· Information Technology

· Grade 12

R44,840.00

(bb)

2011/12

Same as 2010/11 financial year

R63,521.00

(cc)

2012/13

Same as 2011/12 financial year

R56,330.00

THE FILM AND PUBLICATION BOARD (FPB):

The question was referred to the FPB and it advised as follows:

(a)(iv)(aa) to (cc) The FPB has an educational assistance policy which provides financial support (bursaries) to employees for part-time university-level studies related to their work. This support is provided on a year-by-year basis and the terms and conditions of the support (including work-back provisions) are stipulated in an educational assistance agreement. In terms of the current policy, employees do not have to pay for educational assistance provided that they successfully complete the course undertaken. Payment for an approved educational assistance qualification would be required in the following instances:

· Where the employee discontinues the course or fails to receive certification after final assessment. The full amount will become payable to the employer over a period not exceeding 12 months or on expiry of contract if this occurs before the completion of the 12 month period

· Where the employee terminates his / her service with the employer before completion of the course. The full amount is repayable to the employer on termination

· Where an employee receives certification for successful completion of the course, it is expected that he / she will remain in service with the employer for a minimum period of 12 months from the date of completion of the course

· Should the employee terminate his / her services with the employer after successful completion of the course and before the 12 month period, he / she will become liable to repay the total cost reduced pro-rata by the period of subsequent service

(b) The following costs are applicable to the FPB's employee educational assistance support:

2010/11 financial year R188,914.00

2011/12 financial year R277,328.00

2012/13 financial year R156,230.00

THE INDEPENDENT ELECTORAL COMMISSION (IEC):

The question was referred to the IEC and it advised as follows:

(a)(ii) to (b) The IEC awarded bursaries to permanent staff members to study in the different fields as specified in the tables below:

2010/11 Financial year *

Degree

No

Diploma

No

Certificate

No

B.Com degree

8

Logistics Management

2

Project Management

3

Public Administration

2

Human Resource Management

5

Human Resource Management

3

Human Resource Management

3

Administration

3

Risk Management

2

LLB

3

Public Management

3

Office Administration

1

Information Technology

1

Risk Management

1

Association of Chartered Certified Accountants

1

Masters Degrees

3

Purchasing Management and Supply Chain

1

Master of Business Administration (MBA)

3

Master of Business Leadership (MBL)

1

Bachelor of Business Administration (BBA)

2

BA: Honours

5

Bachelor in Management Leadership

1

Total

32

Total

15

Total

10

Overall Total

57

Expenditure

R589,447.24

* 57 permanent employees were awarded bursaries and all applicants registered. Where bursary approvals did not result in registration the related cost was not incurred

2011/12 Financial year *

Degree

No

Diploma

No

Certificate

No

B.Com degree

9

Logistics & Supply Chain Management

4

Project Management

4

Public Administration & Communication

6

Human Resource Management

4

Human Resource Management

1

Human Resource Management

1

Public Management & Administration

9

Safety Management

1

LLB

2

Business Administration

1

Association of Chartered Certified Accountants

2

Bachelor of Law

1

Law

1

Public Management

8

Information Technology

1

HIV / AIDS Management

1

Skills Development

2

Masters Degrees

4

Counselling

1

Office Management

2

Politics, Philosophy & Economics

2

Project Management

3

Information Technology

1

Master of Business Administration (MBA)

8

Office Management

1

Supply Chain

1

Master of Business Leadership (MBL)

1

Leadership

1

Bachelor of Business Administration (BBA)

2

Industrial Psychology

1

BA: Honours

13

Bachelor in Management Leadership

1

Total

51

Total

25

Total

24

Overall Total

100

Expenditure

R816,328.28

* 153 permanent employees were awarded bursaries, 100 applicants registered and 53 withdrew their applications due to the municipal elections in 2011. Some applicants deferred their studies to the 2nd semester, but never registered and the approval / bursaries lapsed

2012/13 Financial year *

Degree

No

Diploma

No

Certificate

No

Bachelor of Commerce

4

Public Administration and Management

7

Bookkeeping

1

Bachelor of Law

5

Human Resource Management

7

Public Administration and Communication

1

BA: Human and Social Studies

4

Administration Management

1

Office Administration

1

B.Com Financial Management

2

Logistics Management

1

Advanced Corporate Governance and Administration

1

BA: Communication Science

2

Postgraduate Diploma: Accounting Science

1

Office Management

1

B.Com: Human Resource Management

2

Communication Science

1

Risk Management

1

B.Tech: Project Management

1

Technical Financial Accounting

1

Project Management

1

B.Com: Transport and Logistics

1

Postgraduate Diploma: Labour Relations

2

Sourcing and Supply Chain Management

2

Master of Business Leadership ( MBL)

3

Public Relations Management

2

Education

1

Bachelor: Business Administration

5

Financial Management

2

Human Resource Management

3

B.Phil Honours: Marketing Management

1

Postgraduate Diploma: Public Management

1

Marketing Management

1

BA: Honours

5

Project Management

1

Public Procurement and Supply Management

2

BA: Policy Studies

1

Human Resource Management

1

Public Administration and Management

1

BA: Counselling

1

Public Management

2

Taxation

1

Master of Business Administration (MBA)

7

Management

1

Programme in Financial Management

1

Postgraduate: Legal Practice

1

Cost and Management Accounting

1

Strategic Supply Chain Management

1

BA: Health Science and Social Services

1

Advanced Diploma in Management

1

B.Com: Counselling Psychology

1

B.Com Honours: Business Management

1

Master in Education

1

Bachelor of Administration

1

BA: International Relations

1

Bachelor of Commerce in Law

1

B. Tech: Business Administration

1

Total

53

Total

33

Total

20

Overall Total

106

Expenditure

R1,159,867.61

* 139 permanent employees were awarded bursaries, 106 applicants registered, 6 withdrew their applications and the remaining 27 deferred registration to the 2nd semester of 2013

Reply received: May 2013

QUESTION 789

DATE OF PUBLICATION: Friday, 26 April 2013

INTERNAL QUESTION PAPER NO 13 of 2013

Mr M Mnqasela (DA) to ask the Minister of Home Affairs:

What is the average turnaround time for the processing of (a) passports, (b) work permits and (c) visas in the South African High Commission in London, England?

NW998E

REPLY:

(a) - The average turnaround time to process passports at the South African High Commission in London, England, is four months. The Honourable Member's attention is drawn to the following in this regard:

· Passports are issued in Pretoria. Foreign missions are not connected to the National Population Register hence live capturing is not done. The original application should reach the Department's Head Office before recording of the passport application can take place

· The said High Commission endeavors to process and prepare applications for referral to the Department's Head Office via the diplomatic bag within two days from receipt of the application. A diplomatic bag is forwarded to Pretoria twice a week – on a Tuesday and a Friday

· Passport applications for children born in the United Kingdom (abroad) of whom the birth has not yet been registered, are submitted simultaneously with a foreign birth registration application form

· The passport application will only be captured by the Foreign Office Application Management Unit upon approval of the foreign birth and the allocation of an identity number

· The processing period for these applications is six months.

The South African High Commission in London, England, is further dependent on the following:

· Applications of persons born outside the Republic of South Africa are subject to a status verification (determination of citizenship) process which is done by the Citizenship Section at the Department's Head Office. In general these applications exceeds the four months turnaround time

· In cases of a change of surname due to a marriage / divorce which took place abroad, the capturing of the passport application is subject to the marriage / divorce being registered by the Marriage Section at the Department's Head Office in order to have the new surname recorded

- The average turnaround time for the issuance of temporary passports and emergency travel certificates for applicants older than 16 years of age is 10 to 14 working days. The Honourable Member's attention is drawn to the following in this regard:

· Although these documents are issued at the South African High Commission in London, England, it still requires approval from the Department's Head Office and is subject to the verification of the fingerprints and receipt of approval

· The said High Commission, however, experiences excellent services rendered by the Embassy Approval Section at the Department's Head Office. This enables the said High Commission to issue these documents within five working days. In cases of emergency, applications are dealt with accordingly

- Temporary passports and emergency travel certificates for applicants under 16 years of age are issued on the day of receipt of the application.

(b) The published turnaround time to process work permit applications at the South African High Commission in London, England, is 15 working days. The Honourable Member's attention is drawn to the following in this regard:

· The said High Commission receives both over-the-counter and postal applications

· Over-the-counter applications are scrutinised and confirmed to meet requirements in the presence of the applicant. As a result, the office is able to issue these permits within five to ten working days

· Postal applications are generally found to not meet the prescribed requirements and this prolongs the process. Where postal applications are complete, the turnaround time never exceeds 15 days

(c) Complete visitor's visa applications are processed within five working days at the South African High Commission in London, England. The Honourable Member's attention is drawn to the following in this regard:

· Applications by non-United Kingdom residents applying within the United Kingdom are referred to the South African representative missions in the applicant's country of origin / residence for background checks

· Turnaround times are also dependent on the volume of applications received during peak season

Reply received: May 2013

QUESTION 788

DATE OF PUBLICATION: Friday, 26 April 2013

INTERNAL QUESTION PAPER NO 13 of 2013

Mrs H Lamoela (DA) to ask the Minister of Home Affairs:

(1) How many fingerprints are currently on the Home Affairs National Identification System (Hanis) database;

(2) (a) how many fingerprints have been lost off the database, (b) when were they lost and (c) what process is being followed by her Department to recover them?

NW997E

REPLY:

(1) There are approximately 39 million sets of fingerprints on the Hanis database.

(2)(a) to (c) According to the Department of Home Affairs' records, no fingerprints have been lost off the database. All fingerprints scanned and digitised into the Hanis database are still on the database.

Reply received: May 2013

QUESTION 787

DATE OF PUBLICATION: Friday, 26 April 2013

INTERNAL QUESTION PAPER NO 13 of 2013

Mrs H Lamoela (DA) to ask the Minister of Home Affairs:

(a) How many permanent residence permits were issued to victims of trafficking in the
(i) 2010/11, (ii) 2011/12 and (iii) 2012/13 financial years and (b) on what grounds were these permits issued in each case?

NW996E

REPLY:

(a)(i) to (iii) No permanent residence permits were issued to victims of trafficking in the 2010/11, 2011/12 and 2012/13 financial years.

(b) Not applicable.

Reply received: May 2013

QUESTION 786

DATE OF PUBLICATION: Friday, 26 April 2013

INTERNAL QUESTION PAPER NO 13 of 2013

Mrs H Lamoela (DA) to ask the Minister of Home Affairs:

What is her Department doing to (a) adjudicate and (b) finalise the applications of more than 700 foreigners following the 2011 North Gauteng High Court ruling?

NW995E

REPLY:

(a) & (b) The Honourable Member's attention is drawn to the fact that based on the information provided i.e. only stated "more than 700 foreigners", it is too broad and proves too difficult to reply to. The Honourable Member is therefore requested to please provide the personal details of the applicants or the personal details of the petitioners / plaintiffs and court case numbers. Once my office has been provided with the said information, I will be in a position to respond.

Reply received: May 2013

QUESTION 784

DATE OF PUBLICATION: Friday, 26 April 2013

INTERNAL QUESTION PAPER NO 13 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

How does her Department ensure that frontline officials implement legislation fully?

NW993E

REPLY:

The Department of Home Affairs registered a qualification, the National Certificate: Home Affairs Services, with the South African Qualifications Authority (SAQA) through the Public Sector Education Training Authority (PSETA). The various legislation applicable to the core functions of the Department form an integral part of the qualification's curriculum. All the relevant legislation is given special attention and priority during training. There are specific unit standards which deal with all the relevant legislation, such as:

· Interpret current legislation and policies related to Immigration Services in South Africa

· Demonstrate knowledge and understanding of Civic Services in the context of the Department of Home Affairs

· All newly appointed frontline officials are taken through induction and orientation with regards to relevant Departmental prescripts, guidelines and legislation

· Training is generally conducted by the Department's Learning Academy and also through in-house training. Refresher courses and continuous in-service training are also conducted which includes occupational specific training sessions with officials

The Department further strives to ensure that all the relevant policies and prescripts are adhered to in all Front Offices by means of:

· The discussion of Departmental circulars, prescripts and guidelines in respect of specific functions with officials during operational staff meetings in order to promote uniform understanding and implementation

· District Managers use inspection checklist to ensure compliance and are required to conduct inspections at all the offices reporting to them during a quarter. The Provincial Monitoring & Evaluation team also conducts monthly oversight inspections

· Quality assurance is also done to ensure that services are rendered in line with current legislation. Standard operating procedures and checklists are also developed e.g. the ID application process. This includes the use of the supervisor's toolkit and the Frequently Asked Questions (FAQ) manual

· There are also interventions and road shows which are carried out by the Department's senior management and the Chief Directorate: Legal Services to bring officials up to date with developments and amendments of legislation

· Unannounced visits are also conducted by senior managers of the Department's Head Office, including officials of my office

· The details of the Local Office Managers, District - and Provincial Managers and Deputy Directors-General are also displayed for the public at Front Offices in the event of any enquiries relating to legislation

Reply received: May 2013

QUESTION 783

DATE OF PUBLICATION: Friday, 26 April 2013

INTERNAL QUESTION PAPER NO 13 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

How many persons, by (a) nationality and (b) type of permit application, entered the country in the (i) 2010/11, (ii) 2011/12 and (iii) 2012/13 financial years?

NW992E

REPLY:

(a) & (b) The information [as extracted from the Enhanced Movement Control System (EMCS)] is specified in the tables attached:

(b) The information in respect of the type of permits the persons entered on is specified in the table attached:

· The unspecified records are in part caused by invalid characters on the database. The Department is addressing this anomaly through the continuous enhancement of the EMCS.

Reply received: May 2013

QUESTION 712

DATE OF PUBLICATION: Friday, 19 April 2013

INTERNAL QUESTION PAPER NO 12 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

What is the proposed timeline for bringing the Electoral Act, Act 73 of 1998, and the Regulations thereof in line with the Richter judgment?

NW917E

REPLY:

A Draft Electoral Amendment Bill, addresses the Richter judgement was published for public comment in the Government Gazette on 23 April 2013 (gazette number 36401). A copy of the bill was submitted to Parliament in terms of Joint Rule 159 for easy reference. The public consultation process is anticipated to be concluded on 22 May 2013. The final bill will be submitted to Parliament in terms of prescribed Parliamentary procedure upon completion of the public consultation process. The Elections Regulations will be amended when a new act is in place.

Reply received: April 2013

QUESTION 711

DATE OF PUBLICATION: Friday, 19 April 2013

INTERNAL QUESTION PAPER NO 12 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

(1) Since the inception of her Department's Learning Academy, what was its (a) budget and (b) actual expenditure in each financial year;

(2) (a) what courses are offered at the Academy and (b) how many students have completed each course in each financial year since the inception of the Academy;

(3) (a) how are students evaluated in terms of their respective understanding of the material presented and (b) what (i) monitoring and (ii) evaluation processes exist to evaluate the effectiveness of each course?

NW916E

REPLY:

(1)(a) & (b) The information is specified in the table below:

Financial year

Budget allocation

Actual expenditure

2010/11

R46,080,000.00

R14,891,052.00

2011/12

R55,654,000.00

R88,302,763.00

2012/13

R114,666,000.00

R127,246,434.00

(2)(a) & (b) The information is specified in the table attached:

(3)(a) Most of the Functional Training is accredited with the South African Qualifications Authority (SAQA). This requires that the Learning Academy adheres to the normal assessment and moderation processes. Formative assessments (class tests, group work, case studies and role plays) are conducted during and summative assessments are done during experiential training with learners expected to complete portfolios of evidence.

(3)(b)(i) & (ii) The monitoring and evaluation of training takes a form of impact assessment, which is divided as follows:

· Pre-training evaluation to determine baseline knowledge

· Post training assessment to determine the learning that has taken place during the course of training

· Post application assessment, which usually takes place six months after the training has been finalised

All these assessment processes assist in the determination of the effectiveness and impact of the training conducted on core business.

Reply received: April 2013

QUESTION 710

DATE OF PUBLICATION: Friday, 19 April 2013

INTERNAL QUESTION PAPER NO 12 of 2013

Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:

(1) (a) How many victims of trafficking were (i) identified and (ii) returned to their country of origin (aa) in the (aaa) 2010/11 and (bbb) 2011/12 financial years and (bb) since
1 January 2013 and (b) to which countries were they returned;

(2) (a) how were these victims processed respectively, (b) what is the current status of each case and (c) what were the reasons for each victim being trafficked?

NW915E

REPLY:

(1) & (2) The information is specified in the table below:

(aaa)

2010/11

(bbb)

2011/12

(bb)

2012/13

(1)(a)(i)

0

18 (female)

5 (female)

(1)(a)(ii)

0

18 (female)

5 (female)

(1)(b)

N/A

Thailand

China

(2)(a)

· Interviewed and reluctant to provide details of the perpetrator/s

· Refused to be placed in a place of safety

· Demanded to be visited by officials of the embassy of Thailand – indicated to the said officials their willingness to leave the RSA

· Interviewed and found to be undocumented

· Reluctant to provide details of the perpetrator/s in fear of their families being victimised

· As such, normal processes for the deportation of illegal foreigners were followed

(2)(b)

Case closed after their departure

Case was closed after facilitation of deportation

(2)(c)

Prostitution

Prostitution

Reply received: May 2013

QUESTION 638

DATE OF PUBLICATION: Friday, 28 March 2013

INTERNAL QUESTION PAPER NO 10 of 2013

Mr D C Ross (DA) to ask the Minister of Home Affairs:

(1) How many claims were instituted against her Department (a) in the (i) 2007/08,
(ii) 2008/09, (iii) 2009/10, (iv) 2010/11 and (v) 2011/12 financial years and (b) during the period 1 April 2012 up to the latest specified date for which information is available;

(2) in respect of each specified financial year, (a) what amount was claimed, (b) how many claims were (i) finalised in court, (ii) settled out of court and (iii) are still outstanding and (c) what amount has been paid to each plaintiff in each case that was (i) finalised in court and (ii) settled out of court?

NW797E

REPLY:

(1)(a) & (b) The information is specified in the table below:

Financial year

Number of claims

2007/08

9

2008/09

8

2009/10

16

2010/11

48

2011/12

21

01 April 2012 up to date

33

(2)(a) & (b)(i)&(ii) The information is specified in the table below:

Financial year

Amount claimed

Finalised in court

Settled out of court

2007/08

R633,751,145.40

1

0

2008/09

R1,979,099.00

1

2

2009/10

R193,628,873.80

0

0

2010/11

R55,438,623.00

2

4

2011/12

R31,284,076.70

0

2

01 April 2012 up to date

R24,289,522.94

0

2

(2)(b)(iii) & (c) The information is specified in the table below:

Financial year

Still outstanding

Amount paid – finalised in court

Amount paid – settled out of court

2007/08

8

0

0

2008/09

5

R150,000.00

R50,000.00

R66,160.00

2009/10

16

0

0

2010/11

42

R20,000.00

R93,604.31

R2,714.62

R3,650.00

R1,478,718.30

2011/12

19

0

R2,962.40

R19,976.16

01 April 2012 up to date

31

0

R21,000.00

R107,149.57

Reply received: April 2013

QUESTION 638

DATE OF PUBLICATION: Friday, 28 March 2013

INTERNAL QUESTION PAPER NO 10 of 2013

Mr D C Ross (DA) to ask the Minister of Home Affairs:

(1) How many claims were instituted against her Department (a) in the (i) 2007/08,
(ii) 2008/09, (iii) 2009/10, (iv) 2010/11 and (v) 2011/12 financial years and (b) during the period 1 April 2012 up to the latest specified date for which information is available;

(2) in respect of each specified financial year, (a) what amount was claimed, (b) how many claims were (i) finalised in court, (ii) settled out of court and (iii) are still outstanding and (c) what amount has been paid to each plaintiff in each case that was (i) finalised in court and (ii) settled out of court?

NW797E

REPLY:

(1) & (2) The Honourable Member's attention is drawn to the fact that the information to be provided spans six financial years. The amount of documentation to be researched is voluminous. The Department of Home Affairs is therefore still in the process of researching the relevant information and it will be made available to the Honourable Member once the final figures have been processed.