ATC200717: Report of the Portfolio Committee on Public Service and Administration on the Revised Adjustment to Strategic Plans 2019/20—2023/24, Annual Performance Plans (Apps) 2020/21 and the Budget for the Budget Vote 11: of the Department of Public Service and Administration: Date 16 July 2020

Public Service and Administration, Performance Monitoring and Evaluation

REPORT OF THE PORTFOLIO COMMITTEE ON PUBLIC SERVICE AND ADMINISTRATION ON THE REVISED ADJUSTMENT TO STRATEGIC PLANS 2019/20—2023/24, ANNUAL PERFORMANCE PLANS (APPS) 2020/21 AND THE BUDGET FOR THE BUDGET VOTE 11: OF THE DEPARTMENT OF PUBLIC SERVICE AND ADMINISTRATION: DATE 16 JULY 2020

 

  1. BACKGROUND

The Portfolio Committee on Public Service and Administration (hereinafter referred to as the Portfolio Committee) having considered the directive of the National Assembly to reconsider and report on the revised adjustments of the Strategic Plans, Annual Performance Plans and Budget allocations of the Department of Public Service and Administration, and Centre for Public Service Innovation tabled by the Minister of Public Service and Administration in terms of the Public Finance Management Act (Act No 1 of 1999), reports as follows:

 

  1. INTRODUCTION

South Africa is among countries worldwide seized with managing the outbreak of the Coronavirus 2019 (hereafter referred to as COVID-19) which has been declared a global pandemic by the World Health Organisation. The emergence of the COVID-19 pandemic has had a devastating effect on the health, economic and social systems of most countries around the globe. In South Africa contexts, its impact is already observable in the resources of government and has put a strain in its delivery capacity and the country’s ability to meet its NDP priorities. In April 2020, the President announced a R500 billion fiscal support in response to COVID-19 and revised priorities.

 

Based on the above, the Public Finance Management Act of 1999 and the Money Bills Act Amendment Procedure and Related Matters Act of 2009 empower the Minister of Finance to table an adjusted budget whenever necessary to Parliament. On 24th June 2020, the Minister of Finance tabled special adjustments budget from the initial budget tabled in February 2020 to Parliament to fund government priorities relating to the COVID-19 pandemic. According to Section 5 of the Money Bills Act, Committees are therefore required to review strategic plans, annual performance plans and budgets of government departments to be in line with supplementary/or adjustments budget as tabled by the Minister of Finance in Parliament.

 

In consideringrevised strategic, annual performance plans and special adjustment budget, the Committee ensured that the Department of Public Service and Administration and the Centre for Public Service Innovation plans and budget allocations are in line with the Medium Term Strategic Plan 2019/24.

On 08th July 2020, the Joint Committee of Public Service and Administration and Select Committee on Transport, Public Service and Administration, Public Works and Infrastructure, considered presentations on the revisedStrategic and Annual Performance Plans and budget allocation of the Department of Public Service and Administration and the Centre for Public Service Innovation. This report summarises the presentations received from the Department of Public Service and Administration and the Centre for Public Service Innovation, focusing on the 2019/24 revisedStrategic Plans and 2020/21 Annual Performance Plans and special adjustmentBudget.

  1. THE IMPLICATIONS OF THE COVID-19 PANDEMIC ON THE MANDATE OF THE DEPARTMENT

The Department of Public Service and Administration is expected to implement and coordinate interventions aimed at achieving an efficient, effective and development-oriented public service, which is an essential element of a capable and developmental state as envisioned in the National Development Plan (NDP) 2030. The Constitution of the Republic of South Africa envisages a Public Service that is professional, accountable and development-oriented. The mandate of the Department remains the same over five-year period even under COVID-19 pandemic.

The Department is mandated by Section 195(1) of the Constitution, which sets out basic values and principles that the Public Service should adhere to and the Public Service Act (PSA) of 1994, as amended. In terms of the PSA, the Minister for the Public Service and Administration is responsible for establishing norms and standards relating to:

  • The functions of the public service.
  • Organisational structures and establishment of departments and other organisational and governance arrangements in the public service.
  • Labour relations, conditions of service and other employment practices for employees.
  • The Health and wellness of employees.
  • Information management.
  • Electronic government in the public service.
  • Integrity, ethics, conduct and anti-corruption; and
  • Transformation, reform, innovation and any other matter to improve the effectiveness and efficiency of the public service and its service delivery to the public.

 

  1. ANALYSIS OF THE REVISED BUDGET ON EACH PROGRAM
    1. ADJUSTED BUDGET

The Department of Public Service and Administration’s overall budget allocation as at February 2020/21 was R565.7 million, compared to the revised budget as at June 2020/21, which is R479.7 million. This represents a downward revision by R86 million. The total reduction was made from Goods and Services, which was reprioritised for personal protective equipment; Compensation of Employees – involving suspension of filling vacancies; and Departmental Transfers to the Centre for Public Service and Innovation. Total Virements is R1 529 million, made from Programme 1: Administration (R1.4 million) and Programme 5: Service Delivery Support (R120 000). The Department’s budget is divided into six programmes. The main cost drivers are Programme 1: Administration (R233.0 million, down from R258.3 million); Programme 5: Service Delivery Support (R82.6 million, down from R101.4 million) and Programme 3: Public Service Employment and Conditions of Service (R62.5 million, down from R77.7 million).

Table 1: Revised budget

Source: National Treasury (2020)

  1. PERFORMANCE PROGRAMMES

The Department has six programmes which are as follows:

  1. Programme 1: Administration

The purpose of this Programme is to provide strategic leadership, management and support services to the Department, and coordinate the Department’s international relations. The budget for Programme 1 decreased from R258.3 million in February 2020/21 to R233.0 million in June 2020/21. This represents a downward revision of R25.1 million (8 per cent). Of this amount, R8 977 million was taken from compensation of employees, whilst the remaining R16

198 million comes from Goods and Services. Virements under this Programme amount to R1 4 million, which is re-allocated to the Programme for COVID-19 purposes.

 

The programme is the main cost driver under this Vote, consuming 48.57 per cent of the overall allocation. In the main appropriation of February 2020, the main cost drivers under this programme were the Corporate Services (at R93.2 million); Office Accommodation (at R59.3 million); Ministry (at R37.8 million); and Finance Administration (at R30.5 million) sub-programmes. Prioritisation of the Budget in this manner is justified, as Corporate Services also include the Centre for Public Service Innovation’s activities. There is one Corporate Services for the Department, including established government components.

 

  1. Programme 2: Policy Development, Research and Analysis

This programme is responsible for managing and overseeing the setting and translation of public administration norms and standards into administrative policy instruments, using research and policy analysis techniques. It is also responsible for managing the organisational functionality assessments of public service efficiency and effectiveness, which informs public administration reforms. 

 

The budget allocation for Programme 2 decreased from R39.5 million in February 2020/21 to R33.8 million in June 2020. This means that the downward revision amounted to R5.7 million, R2.6 million from compensation of employees and R3.1 million from Goods and Services. This programme consumes the second smallest portion (7.04 per cent) of the overall budget. The bulk of the Programme’s budget (R16.6 million) was allocated to the Public Service Performance, Monitoring and Evaluation sub-programme in February 2020. This sub-programme measures organisational performance, functionality and productivity through the monitoring and evaluation of public service norms and standards, which are derived from the performance information of public service regulatory instruments. The extent to which this sub-programme will be affected by the downward adjustment of the Programme’s budget, remains to be seen.

Of the seven sub-programmes under this Programme, Public Service Performance, Monitoring and Evaluation is one of only two sub-programmes that experienced real growth at 17.78 per cent in February 2020. This was in line with the Department’s spending priorities as this programme develops policy and instruments to measure productivity and performance by the Department itself and the entire public service. This is in line with the priority of developing a capable State. Given that sub-programmes 2: Policy Oversight, Development and Knowledge Management; 3: Public Administration Policy Analysis; and 7: Public Service Access Norms and Mechanisms already experienced decreases in the main appropriation in February 2020.

 

  1. Programme 3: Public Service Employment and Conditions of Services

Programme 3: Public Service Employment and Conditions of Service (formerly known as Labour Relations and Human Resource Management) develops, implements and monitors labour relations, human resource management and remuneration policies and guidelines. It also ensures coordinated collective bargaining and monitors the vacancy rate. Programme 3’s initial allocation in February 2020/21 was R77.6 million, which was revised downward to R62.5 million in June 2020/21. This is a downward revision by R15.1 million (i.e. 19 per cent). Programme 3 accounts for 13.02 per cent of the total budget vote in 2020/21. The Programme’s budget is relatively bigger, as it caters for Negotiations and Discipline Management; Human Resource Development; Remuneration and Job Grading; Employee Benefits; Human Resource Planning and Performance Management for the entire Public Service.

 

This Programme responds to the Department’s policy priority on developing and supporting the implementation of health and wellness frameworks and policies. Accordingly, the main cost drivers of the Programme were Employee Benefits at R28.5 million and Employment Practices and Performance Management at R13.4 million in February 2020/21, which disburses performance bonuses and notch increases for those who performed beyond the normal rate. However, the allocations to both these sub-programmes will definitely experience a decrease in allocation in terms of the adjustment budget. The Department provided an explanation on how it reallocated funds under the Programme and its sub-programmes.

 

  1. Programme 4: Government Chief Information Officer

The Government Chief Information Officer programme creates an environment for the deployment of information technology (IT) as a strategic tool of public administration. It minimises, controls and maintains IT related risks and costs in the public service.This programme received the smallest allocation, i.e. 5.05 per cent share or R28.6 million of the total Vote in February 2020/21. However, the allocation was revised downward by a significant R10.6 million (37 per cent) to R17.9 million in the adjustment budget, which leaves it consuming only 3.73 per cent of the overall allocation to the Programme.

 

  1. Programme 5: Service Delivery Support

The Service Delivery Support Programme (Programme 5) manages and facilitates the improvement of service delivery in Government. The budget allocation for Programme 5 increased from R99.2 million in 2019/20 to R101.4 million in February 2020/21, representing a nominal increase of R2.2 million or 2.22 per cent. In real terms, the budget allocation to the Programme decreased by -2.09 per cent between 2019/20 and 2020/21. However, the adjustment budget saw the budget allocation to the Programme revised downward further from R101.4 million to R82.6 million. This was a downward revision by R18.7 million (18 per cent). The virement within the Programme amounted to R120 000, which was re-allocated to the Programme for COVID-19 purposes. Programme 5, at 17.2 per cent share of the overall Vote allocation, represents the second largest share allocation of the total budget Vote in June 2020.

 

  1. Programme 6: Governance of Public Administration

The Governance of Public Administration Programme manages and oversees the implementation of policies, strategies and programmes on public service integrity, intergovernmental relations, the macro organisation of the state, organisational design and senior leadership management. It also manages government intervention programmes. The budget allocation for Programme 6 decreased from R60.2 million in February 2020 to R49.6 million in June 2020, representing a significant downward revision by R10.5 million. This Programme, at 10.33 per cent share, represents the fourth largest share allocation of the total budget vote in 2020/21. The main cost drivers in February 2020 were the Ethics and Integrity Management sub-programme at R22.5 million and the Organisational Design and Macro Organisation of the Public Service sub-programme at R9.9 million. The Ethics and Integrity Management sub-programme is also mainly responsible for the significant growth of 37.27 per cent experienced by the Programme in February 2020.

 

This was in line with the Department’s stated priorities of ensuring that there are efficient and effective management and operational systems; promoting ethical behaviour in the Public Service and increasing responsiveness and accountability to citizens. Concerning the Organisational Design and Macro Organisation of the Public Service, the departments were reconfigured in June 2019, following the national general elections. The amount of Departments were reduced from 36 to 28, with mergers in some.

 

 

  1. OBSERVATIONS AND FINDINGS

The Portfolio Committee identified the following matters in relation to the special adjustment budget for the Budget Vote 11, to which the Department must respond accordingly:

  1. The Committee notes and welcomed the presentations on the Strategic Plans and Annual Performance Plans as well as special adjustment budget of the Department of Public Service and Administration and Centre for Public Service Innovation. Both the Department and the Centre’s Strategic Plans were not revised, except that some 2020/21 targets were either reduced or deferred due to revised budget allocations. The APP targets of the Department and the Centre remain the same, however with minor revisions in selected programmes and their sub-targets.

 

  1. The Committee notes that budget reduction of R86 million will not hugely hamper services in the Department since the budget cuts derived from goods and services, mostlyfor logistical purposes (monies for traveling and accommodations). 

 

  1. The Committee further notes the impact of the COVID-19 in delaying the processing of the Public Service Amendment Bill and the Public Administration Management Amendment Bill due to the nature of the consultation on the amendments. These Bills will therefore need to be further reviewed to take into consideration the consultations delayed by the impact of the COVID-19 pandemic.

 

  1. The impact on coronavirus pandemic is compelling governments worldwide to invest more in digital technology in the public sector, because in future public services will be delivered through information technology. The Committee was of the firm view that the Department has to play a meaningful role in delivering e-government to the citizens to ensure efficient services.

 

  1. The Committee supports the Department in reviewing its policies to accommodate issues such as working remotely and delivering services on a virtual platform, as it is responsible for the conditions of service and management systems in the public service.

 

  1. The Committee notes the revision of target on the full implementation of the Organisational Functionality Assessment Tool to allow time to pilot the tool and due to human resource capacity to fully implement the project. The aim of the Tool is to support government departments to perform their functions effectively andto enhance efficiency.

 

  1. The Committee was concerned about delays in realising the full implementation of the Public Administration, Ethics, Integrity and Disciplinary Technical Assistance Unit,especially with regards to ensuring ethical conduct and preventing officials from doing business with the State,since the Minister has signed organisational structure. The Department was urged to fill funded vacancies in the Technical Assistance Unit in order for the unit to commerce with its mandate of tackling unethical conduct in the public service.

 

  1. The Committee further notes the replacement of the development of the wage setting mechanism for the public service with the commencement of research work concerning the Personnel Expenditure Review. The Department anticipates commencing with the wage setting mechanism in 2022. The Department issued a tender to commence with researchwork.

 

  1. The Committee notes the revision of quarterly target on the proposed system (Business Processes Modernisation Programme) architecture to be developed in the 2021/22 financial year. 

 

  1. The Committee notes that the Centre for Public Service Innovation’s Annual Performance Plan will remain the same, however, some of the targets will be affected due tobudget cuts to fund COVID-19 priorities.

 

  1. The Committee urged the Centre to ensure value for money in replication projects where there will be no site visits.

 

 

  1. RECOMMENDATIONS

The Portfolio Committee recommends that the Department of Public Service and Administration undertake the following activities:

  1. The Department is encouraged to fast track the processing of the amendments of the Public Service Amendment Bill and the Public Administration Management Amendment Bill. The Committee noted delays caused bytheCOVID-19 pandemic. The Department should commence conceptualising the amendments despite the impact of COVID-19 pandemic.

 

  1. The Department should continue monitoring vacancy rate in the entire public service, especially in light of the significant reduction experienced in compensation of employees and, therefore, measure the impact on service delivery.

 

  1. The Department should, in a rapidly evolving and digital technologies, take a leading role in fundamental transformation to modify the manner in which government services are rendered through digital services, which will speed up service delivery in the public service. The Department should collaborate with relevant agencies, like the State Information and Technology Agency (SITA).

 

  1. The Department should collaborate with the Department of Communication and Digital Technologies on the e-government strategy to digitise public service and report to the Committee in September 2020. 

 

  1. The Department should speed up the review of its policies to accommodate issues such as working remotely and delivering services on a virtual platform. The Department should ensure that technology is at the centre of working remotely, meaning more focuson technology equipment and data to enable public servants to effectively perform their duties.

 

  1. The Department should speed up the functionality of the Public Administration, Ethics, Integrity and Technical Assistant Unit to tackle unethical conduct in the public service. The Department should ensure that crucial funded vacancies are filled, even during the COVID-19 pandemic.

 

  1. The Department should remain focused on the intent to reduce the wage bill and to ensure that negotiations with organised labour in this regard remain in place until it is resolved.

 

  1. The Department should ensure that audit outcomes remain positive and aligned with revised targets.

 

  1. The Department should use the cost-saving measures imposed by the pandemic as a yardstick for reducing unnecessary expenditure, so that more is still done with resources available.

 

  1. The Department should ensure that discipline in the public service is not compromised, by ensuring that suspensions and attendant processes are implemented timeously.

 

 

 

  1. CONCLUSION

In conclusion, the Committee notes the impact of the special adjustment budget on the Department and the Centre for Public Service Innovation programmes and activities. Although the budget cuts impacted on some programmes and activities, the Committee was pleased to learn from the Department that the Strategic Plan and Annual Performance Plan will remain intact. The Department must, therefore, continue to implement and coordinate interventions aimed at achieving an efficient, effective and development-oriented public service, which is an essential element of a capable and developmental state as envisioned in the National Development Plan (NDP) 2030.

The Committee would also like to bring this to the attention of the Department that special adjustments report does not stop theDepartment and the Centre for Public Service Innovation to implement recommendations of the May 2020 budget report.

The Portfolio Committee recommends as follows:

That the House adopts and approve the special adjustment budget of Budget Vote 11 of the Department of Public Service and Administration. 

 

Report to be considered.

 

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