Questions & Replies: Home Affairs
2012-12-30
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Reply received: December 2012
QUESTION 3408
DATE OF PUBLICATION: Friday, 23 November 2012
INTERNAL QUESTION PAPER NO 42 of 2012Adv L H Max (DA) to ask the Minister of Home Affairs:
Whether (a) her Department and / or (b) any Entity reporting to her sponsored any (i) event and (ii) promotion hosted by The New Age newspaper since its establishment; if so, in each case, (aa) what was the nature of the event or promotion, (bb) on which date was it held, (cc) what amount was paid, (dd) for what purpose, (ee) from which budget were the funds derived,
(ff) what were the expected benefits to her Department and (gg) what actual benefits were derived from the sponsorship?
NW4323E
REPLY:
THE DEPARTMENT OF HOME AFFAIRS:
(a)(i) & (ii) No. The Department of Home Affairs has not sponsored any event and promotion hosted by The New Age newspaper since its establishment.
THE GOVERNMENT PRINTING WORKS (GPW):
The Question was referred to the GPW and it advised as follows:
(b)(i) & (ii) No. The GPW has not sponsored any event and promotion hosted by The New Age newspaper since its establishment.
THE FILM AND PUBLICATION BOARD (FPB):
The Question was referred to the FPB and it advised as follows:
(b)(i) & (ii) No. The FPB has not sponsored any event and promotion hosted by The New Age newspaper since its establishment.
THE INDEPENDENT ELECTORAL COMMISSION (IEC):
The Question was referred to the IEC and it advised as follows:
(b)(i) & (ii) No. The IEC has not sponsored any event and promotion hosted by The New Age newspaper since its establishment.
Reply received: December 2012
QUESTION 3383DATE OF PUBLICATION: Friday, 23 November 2012
INTERNAL QUESTION PAPER NO 42 of 2012Mr S Mokgalapa (DA) to ask the Minister of Home Affairs:
(1) (a) How many copies of each Annual Report that was produced by (i) her Department and (ii) the Entities reporting to her were commissioned for print in the 2011/12 financial year, (b) how many copies were actually printed and (c) what were the (i) total and (ii) individual costs of printing these reports;
(2) (a) who printed each specified report, (b) how was the specified printing services provider decided upon and (c) on what date did the specified printing services provider deliver the report to the specified entity;
(3) whether any of the specified reports that had been printed were found to be unsatisfactory; if not, what is the position in this regard; if so, in each case, (a) which reports, (b) for which entity, (c) by which printing services provider, (d) what action was taken and (e) what were the costs?
NW4288E
REPLY:
(1) to (3) The information is specified in the table attached:
[1] The Question was referred to the GPW and the response was drafted based on the information it provided.
[2] The Question was referred to the FPB and the response was drafted based on the information it provided.
[3] The Question was referred to the IEC and the response was drafted based on the information it provided.
Reply received: December 2012
QUESTION 3369DATE OF PUBLICATION: Friday, 23 November 2012
INTERNAL QUESTION PAPER NO 42 of 2012Mr M Waters (DA) to ask the Minister of Home Affairs:
(1) Whether her Department has submitted its report to the Central Drug Authority (CDA) for the 2011/12 Annual Report; if not, why not; if so, when;
(2) what are the reasons for her Department's failure to attend meetings of the CDA in the 2011/12 financial year?
NW4268E
REPLY:
(1) No. The Department of Home Affairs has not submitted its report to the Central Drug Authority (CDA). The reason for non-submission will be elaborated upon in part (2) of the response.
(2) The Department's nominated representative was invited to an interview as all nominees have to be interviewed and thereafter their status would be pronounced. Unfortunately, the official was informed on the scheduled day of the interviews that a re-scheduling will have to be made as the panel could not interview the official. To date, the official was neither re-invited for an interview nor any of the meetings or briefings in respect of CDA matters. This resulted in the non-submission of reports to the CDA.
Reply received: December 2012
QUESTION 3266
DATE OF PUBLICATION: Friday, 16 November 2012
INTERNAL QUESTION PAPER NO 41 of 2012Dr D T George (DA) to ask the Minister of Home Affairs:
(1) Whether (a) her Department or (b) any Entity reporting to her, placed any advertisements in The New Age since the inception of the newspaper up until the most recent date for which information is available; if not, in each case, what is the position in this regard; if so, (i) which entity placed the advertisements, (ii) on what date was each advertisement placed, (iii) what was the nature of each advertisement and
(iv) what amount was spent on each advertisement;
(2) whether any of these advertisements were placed through the Government Communication and Information System (GCIS); if not, what is the position in this regard; if so, what are the relevant details of the advertisements placed through the GCIS;
(3) whether an independent analysis was conducted by her Department prior to placing advertisements to ascertain whether The New Age is read by the intended target market; if not, why not; if so, (a) who conducted the analysis and (b) what were the main (i) findings and (ii) recommendations of said analysis;
(4) whether any independent studies of said advertisements were conducted to ascertain whether they were effective within the relevant target market; if not, why not; if so,
(a) who conducted the analysis and (b) what were the main (i) findings and
(ii) recommendations of said analysis?
NW4155E
REPLY:
THE DEPARTMENT OF HOME AFFAIRS:
(1)(a)(i) Yes. Amongst other media platforms, the Department of Home Affairs placed adverts in The New Age for recruitment advertising purposes. Adverts were also placed in May 2012 in respect of the Duplicate Identity Document Campaign.
(1)(a)(ii) & (iv) The information is attached herewith as Annexure A. The advertisements in respect of the Duplicate Identity Document Campaign were placed through the GCIS and the total cost was R513,000.00
(1)(a)(iii) The adverts in respect of recruitment purposes focused mainly on Senior Management posts and other Specialist posts, which are required to be advertised Nationally or for which internal skills do not exist.
(2) No posts for recruitment purposes have been advertised through the GCIS
(3)(a) & (b) No. An independent analysis to ascertain whether The New Age is read by the intended target market was not conducted prior to the placement of the initial adverts for recruitment purposes. The Department did, however, confirm that The New Age is a National publication which is a requirement for the advertising of Senior Management posts. The Department also undertook a comparative analysis on pricing between The New Age and other National publications prior to directing certain of its advertisements to The New Age.
(4) An independent analysis was conducted on all media platforms, including The New Age in June 2012. This analysis was undertaken as part of the Department's recruitment planning process to determine and confirm the coverage, readership demographic and envisaged success rate of each key media platform. This includes, but is not limited to, newspaper publications to ensure that all adverts are efficiently and effectively placed.
(4)(a) The analysis was conducted by the Department's Media Placement Agency.
(4)(b)(i) The findings around The New Age were that the readership demographic does, to a large extent, include Senior Government Officials who fall within the category targeted for Senior Management posts within the Department.
(4)(b)(ii) In light of the above, it was recommended that the Department continue to place adverts in The New Age as and when required in respect of recruitment purposes.
THE GOVERNMENT PRINTING WORKS (GPW):
The Question was referred to the GPW and it advised as follows:
(1)(b) No. The GPW did not place any advertisements in The New Age newspaper.
(2) to (4) Not applicable.
THE FILM AND PUBLICATION BOARD (FPB):
The Question was referred to the FPB and it advised as follows:
(1)(b) No. The FPB did not place any advertisements in The New Age newspaper.
(2) to (4) Not applicable.
THE INDEPENDENT ELECTORAL COMMISSION (IEC):
The Question was referred to the IEC and it advised as follows:
(1)(b)(i) Yes, the IEC placed two advertisements in The New Age since the inception of the newspaper.
(1)(b)(ii) The advertisements were placed on 27 January 2011 and 3 February 2011 respectively.
(1)(b)(iii) The aim of the advertisements was to inform potential voters and to promote the first voter registration weekend drive for the 2011 municipal elections.
(1)(b)(vi) The amount per advertisement was R29,900.00.
(2) No. The IEC placed the advertisements through an independent media buyer.
(3) Not applicable to the IEC.
(4)(a) & (b) The IEC regularly conducts polls (e.g. through independent studies done by the Human Science Research Council) around election activities. As a result of such polls, the IEC published similar advertisements in all national, regional and various community media in order to generally promote awareness around the 2011 municipal elections.
Reply received: December 2012
QUESTION 3236
DATE OF PUBLICATION: Friday, 16 November 2012
INTERNAL QUESTION PAPER NO 41 of 2012Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:
(1) Whether her Department has a detailed policy on (a) the Customer Call Centre and
(b) telephone etiquette specifically with reference to waiting times for (i) call pickup, (ii) on-hold and (iii) language usage; if not, why not; if so, in each case, what are the relevant details;
(2) whether her Department monitors the (a) implementation, (b) performance and (c) quality of this policy; if not, why not; if so, in each case, what are the relevant details;
(3) what (a) is the total number of (i) calls received, (ii) calls dropped and (iii) call-backs received by her Department and (b) has been the average waiting time (i) in the 2011/12 financial year and (ii) since 1 April 2012?
NW4124E
REPLY:
(1)(a) Yes. The Department of Home Affairs has a detailed policy on the Customer Call Centre. The functioning of the Customer Call Centre, which is an outsourced Call Centre, is governed by a Statement of Work, with detailed stipulated service levels in respect of quality and quantity of services rendered.
(1)(b) Yes. The Statement of Work stipulates service levels in respect of waiting times.
(1)(b)(i) The Service Level Agreement stipulates that 95% of all calls should be answered within 20 seconds.
(1)(b)(ii) The Service Level Agreement stipulates that a customer should not be placed on hold for more than 60 seconds.
(1)(b)(iii) The Customer Call Centre operates in all 11 official languages. The caller / customer is prompted by the telephone system to make a language selection before the call is transferred to an agent for further assistance.
(2)(a) to (c) Yes. The Department monitors the implementation, performance and quality of the policy through a daily, weekly and monthly reporting system, regular meetings between the management of the outsourced Customer Call Centre and oversight staff from the Department of Home Affairs as well as a performance quality control programme.
(3)(a) & (b) The information is specified in the table below:
| Financial year | Calls received | Calls dropped | Call-backs received | Average waiting time |
| 2011/12 | 1,469,250 | 48,252 | * | 48 seconds |
| From 01 April 2012 up to | 670,196 | 27,344 | * | 45 seconds |
* It is not clear what is meant by "call-backs received". The Honourable Member is requested to please provide clarity in this regard to enable me to provide an appropriate response.
Reply received: December 2012
QUESTION 3179DATE OF PUBLICATION: Friday, 09 November 2012
INTERNAL QUESTION PAPER NO 39 of 2012Mr D C Ross (DA) to ask the Minister of Home Affairs:
(1) Whether her Department is currently subscribed to The New Age (TNA) newspaper; if so, (a) how many subscriptions does her Department have, (b) when was each subscription initiated, (c) what has been the annual subscription fee for each specified subscription since it was initiated and (d) what is the exact purpose of each subscription;
(2) whether a discount was negotiated for any of the specified subscriptions; if so, (a) for which specified subscriptions and (b) what discount in each case;
(3) whether her Department has mass-purchased the TNA on an ad hoc basis since the inception of the newspaper; if so, (a) on what dates, (b) how many copies in each case and (c) why were the papers purchased in each case;
(4) whether (a) the publishers of the TNA and (b) any other entity donated copies of the paper to (i) her Department and (ii) any Entity reporting to her; if so, in each case,
(aa) which entity donated the papers, (bb) to which Entity were they donated and
(cc) how many copies were donated?
NW4019E
REPLY:
THE DEPARTMENT OF HOME AFFAIRS:
(1)(a) to (d) No. The Department of Home Affairs is not subscribed to The New Age newspaper.
(2) Not applicable.
(3) No. The Department of Home Affairs has not made any mass purchases of The New Age newspaper.
(4)(a)(i) The New Age newspaper delivers copies of its newspapers at the Department's Head Office in Pretoria. It is placed at the entrance to the Hallmark Building and the delivery is free of charge, as it forms part of the newspaper's marketing campaign. No formal arrangement or donation was made to the Department in this regard.
THE GOVERNMENT PRINTING WORKS (GPW):
The Question was referred to the GPW and it advised as follows:
(4)(b)(ii) No entity donated copies of The New Age newspaper to the GPW.
THE FILM AND PUBLICATION BOARD (FPB):
The Question was referred to the FPB and it advised as follows:
(4)(b)(ii) No entity donated copies of The New Age newspaper to the FPB.
THE INDEPENDENT ELECTORAL COMMISSION (IEC):
The Question was referred to the IEC and it advised as follows:
(4)(b)(ii)(aa) Independent Newspapers donated the copies.
(4)(b)(ii)(bb) The Kwazulu-Natal Provincial Office of the IEC.
(4)(b)(ii)(cc) Seven copies were donated.
Reply received: December 2012
QUESTION 3169DATE OF PUBLICATION: Friday, 09 November 2012
INTERNAL QUESTION PAPER NO 39 of 2012Mr M Mnqasela (DA) to ask the Minister of Home Affairs:
Whether any officials have been found to conduct any paid work outside of their official employment in her Department (a) in the (i) 2009/10, (ii) 2010/11, (iii) 2011/12 financial years and (b) since 1 April 2012; if not, how was this conclusion reached; if so, (aa) how many officials, in each case, (bb) what are their positions within her Department, (cc) what is the nature of their extra-departmental interests and (dd) which companies were involved?
NW4008E
REPLY:
(a)(i) No officials were found to have conducted any paid work outside of their official employment in the Department of Home Affairs in the 2009/10 financial year.
(a)(ii)(aa) A total of 16 officials were found to have conducted paid work outside of their official employment in the Department in the 2010/11 financial year. The Department issued written warnings to the officials concerned to provide them with an opportunity to indicate why disciplinary action should not be taken against them. A Departmental circular was then issued outlining the process to obtain approval to perform paid work outside of official employment.
(a)(ii)(bb) The information is specified in the table attached.
(a)(ii)(cc) The employees are owners and / or members of closed corporations.
(a)(ii)(dd) The information is specified in the table attached.
(a)(iii)(aa) A total of 44 officials were found to have conducted paid work outside of their official employment in the Department in the 2011/12 financial year. Currently the Department is in the process of taking disciplinary action against the officials for failing to disclose their paid employment outside of their official employment with the Department of Home Affairs.
(a)(iii)(bb) The information is specified in the table attached.
(a)(iii)(cc) The employees are owners and / or members of closed corporations.
(a)(iii)(dd) The information is specified in the table attached.
[1] Erroneously captured twice and submitted as such for reporting purposes.
[2] Erroneously captured twice and submitted as such for reporting purposes.
[3] Rank captured erroneously when submitted for reporting purposes.
(b)(aa) to (dd) No officials were found to have conducted any paid work outside of their official employment in the Department of Home Affairs from 01 April 2012 to date.
Reply received: December 2012
Reply received: November 2012
QUESTION 3118
DATE OF PUBLICATION: Friday, 09 November 2012
INTERNAL QUESTION PAPER NO 39 of 2012Mr G B D Mc Intosh (Cope) to ask the Minister of Home Affairs:
(1) What rights do arrested asylum seekers (a) have or (b) don't have once they are placed at Lindelani Holding Centre for Refugees;
(2) whether she has found that those rights or limited freedoms comply with the Office of the United Nations High Commissioner for Refugees (UNHCR) Charter on refugees and asylum seekers; if not, why not; if so, (a) how are they implemented, (b) by whom are they implemented, (c) how many resident officials of the various rights departments are stationed at Lindelani for this purpose, (d) what systems are in place to monitor the observance of these rights, (e) to whom are any matters of violations of these rights reported and (f) by whom are they investigated;
(3) whether she has been informed of any reports of transgressions of the rights, wellbeing and welfare of the refugees held at Lindelani or who are in transit; if not, what is the position in this regard; if so, what are the details of the specified reports which the Minister has acted upon in the past five years?
NW3944E
REPLY:
(1) Asylum seekers are not detained at the Lindela Holding Facility. This facility is only for the holding of illegal foreign nationals who have no lawful basis to be in South Africa and they are awaiting deportation. Asylum seekers on the other hand are awaiting a decision on their application for Refugee Status and therefore have temporary lawful status in South Africa and cannot be arrested or detained.
(2)(a) – (f) Not applicable, as asylum seekers are not detained at Lindela. The screening process at Lindela ensures that all foreigners who are placed there for deportation, have their residential status in South Africa properly investigated and confirmed as being illegal foreign nationals. Once an illegal foreign national is arrested by the Inspectorate Unit of the Department, a full interview is conducted and checks are done on Departmental systems to ensure that the foreigners do not have any pending applications or status.
(3) No. Refugees are not held at Lindela. Refugees have lawful status in South Africa and therefore cannot be detained for deportation purposes.
Reply received: December 2012
QUESTION 3113DATE OF PUBLICATION: Friday, 09 November 2012
INTERNAL QUESTION PAPER NO 39 of 2012Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:
(1) Why did her predecessors miss the deadline to respond to the report of the Public Protector titled Unconscionable Delay;
(2) whether she intends responding to the report; if not, why not; if so, (a) when will she respond and (b) what are the relevant details of her response;
(3) whether she intends acting upon any of the recommendations made in this report; if not, why not; if so, (a) which recommendations and (b) what steps will she take?
NW3912E
REPLY:
(1) I am unaware of an executive office termed "predecessor". However, all the issues raised in the Public Protector's Report had to be considered before a response could be provided.
(2) The report was already responded to in June 2012.
(3)(a)&(b) Yes. All the recommendations have been attended to. I am currently considering the application for exemption. The National Prosecuting Authority was requested to suspend the proceedings against the affected person as part of the process to consider his application in terms of section 31(2)(b) of the Immigration Act. Furthermore, the fine imposed on the affected person must remain in place as it was lawfully imposed.
Reply received: November 2012
QUESTION 3061
DATE OF PUBLICATION: Friday, 02 November 2012
INTERNAL QUESTION PAPER NO 38 of 2012Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:
(1) Whether concessions or arrangements exist that exempt indigent persons from paying the fees associated with applications for important documents such as Identity Documents; if so, what are the relevant details of these concessions or arrangements; if not, how are such individuals being assisted with their applications;
(2) what are the requirements in order to be eligible for such concessions;
(3) how many applications have been received in the (a) 2009/10, (b) 2010/11 and
(c) 2011/12 financial years?
NW3884E
REPLY:
(1) Yes. There are concessions / arrangements in place to exempt indigent persons from paying the fees associated with applications for important documents such as Identity Documents. These concessions / arrangements are subject to such persons having lost all important enabling documents such as Identity Documents and birth certificates. The Department of Home Affairs only makes provision to replace the Identity Documents and birth certificates by waiving the application fees if the documents were lost in cases of humanitarian crisis caused by incidents of fire, floods or other natural disasters.
2. The requirements to be eligible for such concessions are as follows:
· A certificate of evidence of hardship due to disaster, issued by the local Disaster Management Committee or Municipality
· Concrete evidence / proof should be submitted to indicate that the affected person is indeed indigent, has been involved in shack fires, or destruction due to floods, other natural disasters or was attacked in factional wars
· After assessing the request for a waiver of the fees, accompanied by a full motivation, the application is then submitted to the Chief Financial Officer and the Director-General for final approval before the victim can be assisted
(3)(a) - (c) The information is specified in the table below:
| 2009/10 | 2010/11 | 2011/12 |
| 355 | 174 | 2050 |
Reply received: November 2012
QUESTION 3059
DATE OF PUBLICATION: Friday, 02 November 2012
INTERNAL QUESTION PAPER NO 38 of 2012Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:
(1) Whether any members of a certain family (name furnished) have applied for asylum in South Africa; if so, by whom were the applications submitted;
(2) whether any of the applications have been approved; if not, what is the position in this regard; if so, in each case, (a) when were they approved, (b) for whom have applications been approved and (c) what criteria were applied to assess the applications in this regard?
NW3882E
REPLY:
(1) No. After scrutiny of Departmental records on the National Immigration Information System (NIIS), no record could be traced that any member of the family mentioned applied for asylum in the Republic of South Africa.
(2) Not applicable.
Reply received: December 2012
QUESTION 3058DATE OF PUBLICATION: Friday, 02 November 2012
INTERNAL QUESTION PAPER NO 38 of 2012Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:
(1) (a) Which facilities currently exist at the Matatiele Border Post and (b) how many persons can be accommodated at this Border Post on a daily basis;
(2) (a) how many persons have crossed this Border Post (i) to South Africa and (ii) from South Africa, on average per month (aa) in the (aaa) 2009/10, (bbb) 2010/11 and
(ccc) 2011/12 financial years and (bb) since 1 April 2012 and (b)(i) how many of these persons have attempted to cross the border illegally in each month, (ii) what were their reasons for attempting to cross the border illegally and (iii) how did her Department deal with such cases of illegal crossing?
NW3881E
REPLY:
(1) & (2) The Honourable Member's attention is invited to the fact that the Department of Home Affairs' office in Matatiele is not a designated Port of Entry (POE). The Honourable Member is requested to please provide the correct Port of Entry to enable me to provide an appropriate response.
Reply received: December 2012
QUESTION 3031
DATE OF PUBLICATION: Friday, 02 November 2012
INTERNAL QUESTION PAPER NO 38 of 2012Mr G B D McIntosh (Cope) to ask the Minister of Home Affairs:
When will the Komatipoort Border Post facilities be (a) completed and (b) completed to the standard required by her Department?
NW3811E
REPLY:
(a) & (b) The Department of Public Works is responsible for all accommodation needs of Government Departments as well as the upgrading and betterment of any such facilities. It is therefore suggested that the Honourable Member directs this Question to the Minister of Public Works, Mr T T Nxesi, MP.
Reply received: December 2012
QUESTION 3004DATE OF PUBLICATION: Friday, 26 October 2012
INTERNAL QUESTION PAPER NO 36 of 2012Mrs S P Kopane (DA) to ask the Minister of Home Affairs:
Whether the Accounting Officer submitted the annual financial statements for the financial year ending 31 March 2012 to her by 31 August 2012; if not, (a) why not and (b) on what date
(i) were the statements submitted to her and (ii) did she submit the annual report and financial statements to Parliament?
NW3771E
REPLY:
No. The Accounting Officer did not submit the annual financial statements for the financial year ending 31 March 2012 to me by 31 August 2012.
(a) An extension was granted by the Office of the Auditor-General to enable the Accounting Officer to resolve material issues which were identified during the audit.
(b)(i) The annual financial statements were submitted to me on 17 October 2012.
(b)(ii) The Annual Report and annual financial statements were submitted to Parliament on 19 October 2012 and the Speaker of National Assembly was provided with the reasons for non-submission on the 30th of September 2012.
Reply received: November 2012
QUESTION 2981
DATE OF PUBLICATION: Friday, 26 October 2012
INTERNAL QUESTION PAPER NO 36 of 2012Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:
(1) Whether her Department recognises all spouses in a (a) polygamous, (b) traditional and (c) Muslim marriage; if not, what is the position in this regard; if so, what are the relevant details;
(2) whether her Department records all spouses in a (a) polygamous, (b) traditional and
(c) Muslim marriage; if not, what is the position in this regard; if so, how many polygamous marriages have been recorded in each Province in the (i) 2009/10,
(ii) 2010/11 and (iii) 2011/12 financial years?
NW3746E
REPLY:
(1)(a) & (b) Yes. In terms of the Recognition of Customary Marriages Act, 1998 (Act No 120 of 1998) the Department of Home Affairs recognises polygamous and traditional marriages entered into in terms of customary law.
(1)(c) No. Muslim marriages conducted in the Republic of South Africa are not recognised. However, there is currently a Muslim Marriages Bill which is still under consideration by the Department of Justice and Constitutional Development.
(2)(a) & (b) The information in respect of Registered Customary Marriages is specified in the table below:
| Province | 2009/10 | 2010/11 | 2011/12 |
| Kwazulu-Natal | 3984 | 3729 | 3328 |
| Gauteng | 7712 | 3285 | 1001 |
| Limpopo | 681 | 802 | 501 |
| Eastern Cape | 57 | 29 | 1 |
| Northern Cape | 8 | 1 | 2 |
| Western Cape | 1 | 1 | 0 |
| Mpumalanga | 137 | 113 | 72 |
| Free State | 4 | 3 | 2 |
| North West | 2 | 4 | 2 |
| Total | 12586 | 7967 | 4909 |
(2)(c) Not applicable.
Reply received: November 2012
QUESTION 2976DATE OF PUBLICATION: Friday, 26 October 2012
INTERNAL QUESTION PAPER NO 36 of 2012Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:
Whether, with reference to her Department's revenue collections in Foreign Missions, the Department of International Relations and Cooperation is responsible for such revenue; if not, how is revenue generated in Foreign Missions (a) received, (b) collected and (c) reconciled; if so, what revenue has been generated in each Foreign Mission in the (aa) 2009/10,
(bb) 2010/11 and (cc) 2011/12 financial years?
NW3741E
REPLY:
Yes. The Department of International Relations and Cooperation (DIRCO) is administratively responsible for the collection of revenue derived from the issuance of enabling documents in the various Foreign Missions. This is in view of the fact that User Departments are not allowed to function independently in Foreign Missions.
(a) & (b) Revenue generated in Foreign Missions is received and collected in the following manner:
· An applicant / client completes the prescribed application form and hand it over to an official of the Department of Home Affairs (DHA) stationed at the Foreign Mission or to a Locally Recruited Person, normally a clerk at the counter
· The clerk would, through the DHA's systems, verify the applicant's / client's particulars on the information systems and process the application for the service required
· The applicant / client is then referred to the cashier for the payment of the prescribed tariff
· Upon receipt of a duly completed application form, the cashier would request the applicable amount for the services required
· Upon receipt of the payment, the cashier would validate the application and issue either a manual / hand written receipt or a cash register generated receipt / slip
· The manual receipt provides for the different information to be captured or written. Once the cashier has completed writing out the receipt, he / she affixes the official DHA date stamp on the space provided signs the receipt and issue the original / top copy to the applicant / client. The second copy is consolidated into a summary receipt and used for data capturing purpose while the third copy is retained in the receipt book
(c) Revenue received is reconciled in the following manner:
· A summary receipt is made out at the end of the day for all daily transactions per Foreign Mission and the money collected is deposited into the DIRCO bank account
· On the 25th of every month, the Foreign Mission closes the month by updating the Cashbook via the Mission Control System (MCS). The supporting documents for such transactions are mailed with Diplomatic bags to DIRCO's Head Office to reconcile and claim for expenditure or pay revenue collected
· The DHA is then informed that the documentation is ready for collection together with the schedule supporting the documentation called a Debit and Credit List. The officials from the DHA then visit the offices of DIRCO to collect the documentation to compare the physical document to the information in the Debit and Credit List
· Once documentation is collected, it is taken to the DHA's Head Office where it is analysed and divided between the various forms of revenue as required by the Standard Chart of Accounting (SCOA). Once DIRCO transfers the money, the transactions for which supporting documentation is available are captured.
(aa) to (cc) Based on the Debit and Credit Lists provided by DIRCO, the information (combined for all Foreign Missions) is specified in the table below:
| Financial Year | Amount |
| 2009/2010 | R366,908,887.59 |
| 2010/2011 | R921,696,700.06 |
| 2011/2012 | R327,017,177.82 |
| TOTAL | R1,615,622,765.47 |
Please note that the DHA only records in its books the revenue when DIRCO has remitted funds to the DHA and supporting documentation is available. The correct source for obtaining the revenue generation in missions is DIRCO.
Reply received: November 2012
QUESTION 2890 / NW3566E
DATE OF PUBLICATION: Friday, 19 October 2012
INTERNAL QUESTION PAPER NO 34 of 2012Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:
(1) Whether there are (a) regulations and (b) legislation that her Department relies on when prohibiting the removing of minors to countries abroad without the necessary permission of both parents and / or guardians; if not, what is the position in this regard; if so, (i) what is the (aa) legislation or (bb) regulations, (ii) how are such parents protected in this regard, (iii) how many cases have been recorded in the past 3 years, (iv) how were they identified and (v) how were such cases handled;
(2) what (a) processes, (b) procedures and (c) mechanisms exist to ensure that such
(i) legislation or (ii) regulations are enforced?
REPLY:
1. (a) Yes
(b) Yes
(i) (aa) Passports for children and all South African citizens (including permanent residents) are issued in terms of the South African Passports and Travel Documents Act, 1994 (Act No. 4 of 1994) ("the Act") as well as the Regulations made under the Act.
(bb) When issuing passports of minor children, the Department also takes into account the provisions of the Children's Act, 2005 (Act No. 38 of 2005) ("the Children's Act").
(ii) How are such parents protected in this regard?
The above Regulations and legislation entails that consent by the following persons are mandatory for issuing of a passport or travel document to a minor:
(a) Minor born within wedlock - parents still married
Written consent by both the parents.
(b) Minor born within wedlock - parents divorced - one parent has sole guardianship
Written consent by only the parent with sole guardianship.
(c) Minor born within wedlock - parents divorced - no parent has sole guardianship
Written consent by both the parents.
(d) Minor born within wedlock - one parent deceased
Written consent by the surviving parent. Status of deceased parent must be confirmed.
(e) Minor born within wedlock - both parents deceased
Legal guardian must give consent (in writing).
(f) Minor born out of wedlock
Only the mother's written consent, unless a competent court directs otherwise, is required. The fact that the biological father has acknowledged paternity and/or that the child is registered under his surname, does not change the previously mentioned. Only where a court has granted him, joint custody is consent also is mandatory.
(g) In the event of one of the parents being absent subsection G of the passport application form states:
Consent may be given by means of an affidavit presented to the front office clerk by the parent applying for the passport of the minor.
(h) If one of the parents refuses to give consent a competent court may order otherwise.
(iii) How many cases have been recorded in the past 3 years, (iv) how were they identified and (v) how were such cases handled;
No cases have been recorded for the above – mentioned period.
(iv) How were they identified?
No cases have been recorded for the above- mentioned period
(V) How were such cases handled?
No cases have been recorded for the above- mentioned period
(2) What (a) processes, (b) procedures and (c) mechanisms exist to ensure that such (i) legislation or (ii) regulations are enforced?
Response to (a) and (b)
In this regard regulation 3(3) (j) of "the Act" provides as follows:
(j) in the case of an applicant who is a minor, and in the absence of a court order to the contrary, if both parents have given their written consent, but if that minor has been placed under the sole guardianship of a parent or another person by order of a competent court, only that parent or the guardian, shall give his or her written consent: Provided that -
(i) In the case of an applicant who is a child born out of wedlock, the consent of his or her mother shall, unless a court orders otherwise, be sufficient; and
(ii) in the case where the consent of a parent or guardian, as the case may be, cannot be obtained, a commissioner of child welfare as defined in the Children Act, 2005 (Act No. 38 of 2005) (" the children 's Act").
The Department ensures that the following processes and procedures are adhered to before a passport is issued to South African Citizens who are 15 years and younger:
• If the parents are married, the passport application form must be signed by both parents.
• If a parent is not available to sign the application form, a letter of consent will be considered. A copy of the absent parent's ID document should accompany the letter of consent for control purposes. Please also note that the child and both parents, as far as possible, should be in attendance when the application is submitted to the nearest Home Affairs office or SA Mission/Consulate. If a parent cannot be in attendance, the letter of consent and copy of ID referred to above should be forwarded to the office of application through the nearest Home Affairs office or SA Mission/Consulate
• If divorced and sole parental rights and responsibilities in regard to guardianship have not been granted to one parent, both parents must consent to issuing of the passport and both must sign the application form
• If a parent is deceased, his or her death certificate and a copy thereof must accompany the application for the passport
• In the case of minors born out of wedlock, the biological father 's consent will also be required if any of the circumstances as outlined in section 21 of the Children's Act, 1995, are applicable
• If the applicant is in the care of a guardian other than the parents, proof of the High Court's appointment must accompany the application
• If a parent cannot be located or refuses to consent, or a dispute concerning consent arises, the matter should be referred to the Children's Court. The Court's decision must be submitted with the application for the passport
• The child's South African birth certificate and a copy thereof
2 (c) Mechanisms:
Mechanisms in place to enforce compliance are stated above, refer to 1 (bb) (11)
Reply received: November 2012
QUESTION 2853DATE OF PUBLICATION: Friday, 19 October 2012
INTERNAL QUESTION PAPER NO 34 of 2012Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:
(1) (a) How many persons have been found to reside in South Africa illegally (i) in the
(aa) 2009/10, (bb) 2010/11 and (cc) 2011/12 financial years and (ii) since 1 April 2012, (b)(i) how and (ii) where were they found and (c) what constituted their illegal status;
(2) to what kind of treatment are illegal residents subjected once apprehended;
(3) whether her Department has (a) developed and / or (b) implemented any measures to reduce the prevalence of persons residing illegally in South Africa; if not, why not; if so, what are the relevant details?
NW3526E
REPLY:
(1)(a)(i) to (ii) The information is specified in the table below:
| (aa) 2009/10 | (bb) 2010/11 | (cc) 2011/12 | (dd) 01 April 2012 to date |
| 72,394 | 55,825 | 75,336 | 51,131 |
(1)(b)(i) The persons were found to be illegal in the Republic of South Africa (RSA) during and after raids and operations were conducted by the Immigration Services Branch (Inspectorate Unit) of the Department of Home Affairs, the South African Police Service and other Law Enforcement Agencies.
(1)(b)(ii) The illegal foreigners were found at the following places:
· Their places of employment
· Their places of residence
· During the course of raids and operations as mentioned in (1)(b)(i) above
(1)(c) The illegal foreigners were found to have contravened any of the following legislation:
- The Immigration Act, 2002 (Act No 13 of 2002)
- The Refugees Act, 1998 (Act No 130 of 1998)
- The Marriages Act, 1961 (Act No 25 of 1961)
- The Identification Act, 1997 (Act No 68 of 1997)
- The South African Citizenship Act, 1995 (Act No 88 of 1995)
The contraventions included the following or the foreigners were found to be in possession of any of the following:
- Expired temporary residence permits
- Fraudulently issued temporary residence permits
- Fraudulently issued permanent residence permits
- None existence of a spousal relationship between the foreigner and a South African citizen when legally married
- Foreigners whose applications for asylum were rejected
- Undocumented persons
- Fraudulently issued Identity Documents
- Stolen Identity Documents
- South African citizenship unlawfully obtained
- Fraudulent endorsements in the foreigners' passports
- Aiding and abetting illegal foreigners
(2) Illegal foreigners are treated with dignity and respect in terms of the Constitution of the Republic of South Africa in conjunction with the Immigration Act, whilst awaiting their deportation.
(3)(a) The Immigration legislation of the RSA is very clear on who may and may not reside in the country. The Department of Home Affairs is guided by the provisions of this legislation to ensure that all people residing in the country have legal status and those that do not have such status are removed.
(3)(b) The Department of Home Affairs has a Chief Directorate: Inspectorate which is tasked with detecting, detaining and deporting illegal foreigners from the RSA.
Reply received: December 2012
QUESTION 2832DATE OF PUBLICATION: Friday, 12 October 2012
INTERNAL QUESTION PAPER NO 32 of 2012Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:
(1) (a) How many new Departmental offices have been opened (i) in the (aa) 2010/11 and (bb) 2011/12 financial years and (ii) since 1 April 2012 and (b) in which areas have they been opened;
(2) (a) how many officials were allocated to each of the offices and (b) what are their respective positions in each case;
(3) (a) what budget has been allocated to each office annually and (b) what portion of the budget has been allocated for (i) marketing and (ii) communicating about the new office to respective local communities in each year;
(4) what (a) marketing and (b) communication activities have been undertaken by each new office in each year to inform communities about the new offices?
NW3491E
REPLY:
(1) to (4) The information is specified in the table attached:
Reply received: November 2012
QUESTION 2761
DATE OF PUBLICATION: Friday, 12 October 2012
INTERNAL QUESTION PAPER NO 32 of 2012Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:
(1) Whether, with reference to her reply to question 1631 on 8 August 2012, there are any (a) discussions or (b) negotiations taking place with regard to the lifting of visa applications with other countries; if not, what is the position in this regard; if so, (i) with whom are discussions currently taking place, (ii) when did they commence, (iii) what is the status of the process and (iv) who is representing the Government in the process;
(2) whether any countries of the Southern African Development Community still have visa requirements with South Africa; if not, when will discussions commence to start the process; if so, (a) which countries and (b) why are there still such visa requirements?
NW3407E
REPLY:
(1)(a) & (b)(i) to (iii) Yes. The Department of Home Affairs is currently busy considering and negotiating the waiver of visa requirements with 17 countries. The information is specified in the table below:
| (i) With whom | (ii) When commenced | (iii) Status of process |
| Cyprus Diplomatic and official passport holders | 15 May 2012 | Await Note Verbale from Cyprus confirming concurrence with contents of the draft visa waiver agreement |
| Chile Diplomatic and official passport holders | 31 May 2012 | The Department's Chief Directorate: Legal Services is busy drafting a visa waiver agreement |
| People's Republic of China Diplomatic and official passport holders | Request received on | An input is awaited from the Department of International Relations and Cooperation |
| Egypt Special passport holders | Request received on | Request still under consideration |
| Georgia | Request received on | Request still under consideration |
| Indonesia Diplomatic and official passport holders | 05 August 2012 | The Department's Chief Directorate: Intergovernmental Relations is still engaging with Indonesian counterparts |
| Kazakhstan Diplomatic and official passport holders | 15 May 2012 | The Department's Chief Directorate: Legal Services is busy drafting a visa waiver agreement |
| Kenya | Request received on | Request under consideration |
| Latvia | Request received on | Request under consideration |
| Oman Diplomatic and official passport holders | 05 September 2012 | The Department's Chief Directorate: Legal Services is busy drafting a visa waiver agreement |
| Philippines Diplomatic passport holders | Request received on | Request still under consideration |
| Qatar Diplomatic and official passport holders | Request received on | Request still under consideration |
| Russian Federation | Request received on | Request under consideration |
| St Kitts & Nevis | Request received on | Request still under consideration |
| Serbia | Request received on | Input from South African Mission accredited to Serbia awaited before a final decision will be taken to further engage with Serbian counterparts |
| Timor Leste Diplomatic and official passport holders | 13 August 2012 | The Department's Chief Directorate: Intergovernmental Relations is still engaging with Timor Leste counterparts |
| Ukraine Diplomatic and official passport holders | 26 April 2012 | The Department's Chief Directorate: Intergovernmental Relations is still engaging with Ukrainian counterparts |
(1)(b)(iv) Government is represented by the Minister of Home Affairs in the signing of visa waiver agreements.
(2)(a) Yes. The following SADC countries still have visa requirements with South Africa. The countries are:
· Angola - Diplomatic and official passport holders from Angola are exempt from visa requirements for a period of 90 days. In terms of the SADC Protocol on Free Movement of Persons, Angola was offered a visa exemption for ordinary passport holders for a period of 90 days. Angola, however, declined this offer by indicating that it was not prepared to reciprocate by exempting ordinary passport holders of the RSA from visa requirements
· Democratic Republic of Congo - All passport holders of the Democratic Republic of Congo are subject to visa requirements when visiting the RSA. Based on a report from the State Security Agency a visa waiver for passport holders of the Democratic Republic of Congo is not yet being considered
· Madagascar - Diplomatic and official passport holders of Madagascar are exempt from visa requirements for a period of 30 days. Based on a report from the State Security Agency a visa waiver for ordinary passport holders of Madagascar is not yet being considered
Reply received: November 2012
QUESTION 2760DATE OF PUBLICATION: Friday, 12 October 2012
INTERNAL QUESTION PAPER NO 32 of 2012Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:
(1) Whether cases of (a) violence and (b) human rights abuses have been reported with regard to the Lindela Repatriation Centre in the (i) 2009/10, (ii) 2010/11 and
(iii) 2011/12 financial years; if not, in each case, what is the position with regard to each specified financial year; if so, with regard to each specified case in each specified financial year, (aa) on what date was it reported, (bb) what are the names of the persons involved and (cc) how was it handled;
(2) whether any criminal charges were laid against anyone in this regard; if not, why not; if so, (a) why were they laid and (b) against who?
NW3406E
REPLY:
(1)(a)(i) to (iii) Yes. Only two cases of violence were reported in the financial years 2009/10 to 2011/12. Contrary to reports of violence, the Department of Home Affairs has no record of deliberate cruel and harsh treatment meted against illegal foreigners detained at the Centre. The Department acknowledges a few cases of violent conflict in the Centre amongst inmates. It is inadvertent that in the process of controlling these fights, minor injuries do occur and as such are attended to by the Clinic at the Centre. The Department further reacts against any form of assault or beatings inflicted against illegal foreigners detained at the Centre. In the event of such incidents taking place, a thorough investigation is conducted with a view to institute misconduct procedures against perpetrators.
(1)(b)(i) to (iii) The respect for basic human rights is fundamental and applies equally to everyone detained at the Centre, irrespective of their country of origin. All illegal foreigners detained at the Centre and their treatment is done within the confines of the Bill of Rights as enshrined in the Constitution of the Republic of South Africa. In order to ensure and promote human rights, the Department has had oversight institutions such as the South African Human Rights Commission and the United Nations Rapporteur Human Rights to monitor any incidents of violence and escapes from the Centre. This also assists during investigations with regard to beatings or any form of degrading treatment at the Centre. The Department strives to maintain the Centre within acceptable international standards to ensure the protection and promotion of human rights in the Centre.
(2)(a)&(b) Yes. Criminal charges were opened for malicious damage to property but the perpetrators were acquitted.
Reply received: November 2012
QUESTION 2713 / NW3331EDATE OF PUBLICATION: Friday, 21 September 2012
INTERNAL QUESTION PAPER NO 31 of 2012Mr S B Farrow (DA) to ask the Minister of Home Affairs:
Whether her Department has awarded any contracts to a certain company (name furnished) since its establishment in 1996; if so, in each case, (a) when was the contract awarded and
(b) what was the (i) nature of the contract and (ii) total accumulative value of the tender?
NW3331E
REPLY:
No. The Department of Home Affairs has not awarded any contracts to the mentioned company since the implementation of the Basic Accounting System (BAS) in 2003. In the years 1996 to 2003, Government utilised the FMS financial system and then migrated to the new BAS system, hence no information could be retrieved for this period. No records could also be traced on the "Logis" system on which official orders and payments are captured.
Reply received: November 2012
QUESTION 2659DATE OF PUBLICATION: Friday, 21 September 2012
INTERNAL QUESTION PAPER NO 31 of 2012Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:
(1) (a) What accommodation was provided to (i) her and (ii) her Deputy Minister in the
(aa) 2009/10, (bb) 2010/11 and (cc) 2011/12 financial years and (b) what was the reason for such accommodation in each case;
(2) whether such accommodation was provided to (a) Ministerial and (b) Departmental staff; if not, what is the position in this regard; if so, what were the (i) total and
(ii) additional costs in each instance;
(3) how are costs for (a) accommodation and (b) related expenses (i) monitored,
(ii) recorded and (iii) controlled;
(4) whether any instances of (a) corruption and (b) over-expenditure have been found in this regard; if not, what is the position in this regard; if so, (i) how were the cases handled and (ii) how many officials were charged in each case?
NW3277E
REPLY:
(1) to (4) The Department of Public Works is responsible for the provision of accommodation to Ministers and Deputy Ministers in National Government. It is therefore suggested that the Honourable Member directs this Question to the Minister of Public Works, Mr T T Nxesi, MP.
Reply received: November 2012
QUESTION 2655 / NW3272E
DATE OF PUBLICATION: Friday, 21 September 2012
INTERNAL QUESTION PAPER NO 31 of 2012Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:
Whether all her Department's offices have the requisite marriage registers; if not, (a) which offices are affected, (b) what steps are being taken to resolve this problem, (c) within what time frames does she envisage it to be resolved and (d) why are there insufficient marriage registers; if so, (i) how many future marriages does she intend providing for and (ii) how is this determined?
NW3272E
REPLY:
All offices which have designated marriage officers have the requisite marriage registers.
(a) No office is affected
(b) No steps are necessary
(c) Not applicable
(d) There are sufficient marriage registers
(i) Not applicable
(ii) Not applicable
Reply received: November 2012
QUESTION 2654 / NW3271EDATE OF PUBLICATION: Friday, 21 September 2012
INTERNAL QUESTION PAPER NO 31 of 2012Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:
(1) Whether applicants are required to resubmit applications of various types that have lapsed due to delays caused by her Department; if not, how does the process work; if so, what are the relevant details;
(2) (a) what kind of typical delays are applicants subjected to by her Department and
(b) what are the time frames of these delays;
(3) whether applicants are provided with temporary documents should delays in applications occur; if not, why not; if so, how are applicants accommodated?
NW3271E
REPLY:
(1) No, the applications lodged with the Department do not lapse. However, the Honourable Member is further requested to clarify his questions with respect to the type of application he is referring to. This will assist in providing the appropriate response.
Reply received: November 2012
QUESTION 2546 / NW3152EDATE OF PUBLICATION: Friday, 14 September 2012
INTERNAL QUESTION PAPER NO 30 of 2012Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:
(1) (a) What number of staff members of her Department were suspended in the
(i) 2009/10, (ii) 2010/11 and (iii) 2011/12 financial years, (b) on what date was each specified person suspended, (c) what were the (i) reasons for the specified suspension, (ii) conditions of the specified suspension and (iii) eventual outcomes of the specified suspension and (d) what is the breakdown of costs to her Department in this regard;
(2) what steps are being taken to reduce the number of suspensions?
NW3152E
REPLY:
2009/10 Financial year
(1)(a)(i) In the 2009/10 financial year, the Department of Home Affairs suspended a total of 73 officials.
(1)(b) The information is specified in the table attached.
(1)(c)(i) The reasons for the suspensions were to:
· Avoid intimidation of available witnesses
· Avoid tampering with available evidence
(1)(c)(ii) The conditions of the suspensions were as follows:
· The officials concerned shall not contact any employee of the Department, remove any documentation, information or data from the Department nor (except for the scheduled disciplinary hearing) attend at any of the premises of the Department without prior written permission from the respective manager
· Should the officials be called upon, they are to make themself available immediately to the Department
· The officials may not without permission from the relevant manager present themself to any person as being authorised to conduct any proceedings, perform any act(s), or make any decision(s) on behalf of the Department
(1)(c)(iii) The information is specified in the table attached.
(1)(d) The total costs to the Department of Home Affairs amounted to R5,440,000.00 in the 2009/10 financial year.
(2) The following steps were taken to reduce the number of suspensions:
· Employees are only suspended in the most serious of situations where either the investigation is under threat or there is a threat to other persons
· The Department prioritises the cases of suspensions and ensures that these are concluded speedily. This ensures that the employee does not earn a salary for an extended period of time while on suspension
· The majority of employees who were suspended and faced disciplinary hearings were dismissed. This had a deterrent effect and should assist in curbing misconduct within the Department
2010/11 Financial year
(1)(a)(ii) In the 2010/11 financial year, the Department of Home Affairs suspended a total of 18 officials.
(1)(b) The information is specified in the table attached.
(1)(c)(i) The reasons were the same as per the 2009/10 financial year.
(1)(c)(ii) The conditions of the suspensions were the same as the 2009/10 financial year.
(1)(c)(iii) The information is specified in the table attached.
(1)(d) The total costs to the Department of Home Affairs amounted to R1,529,350.00 in the 2010/11 financial year.
(2) The same steps were taken to reduce the number of suspensions as per the 2009/10 financial year.
2011/12 Financial year
(1)(a)(iii) In the 2011/12 financial year, the Department of Home Affairs suspended a total of 23 officials.
(1)(b) The information is specified in the table attached.
(1)©(i) The reasons were the same as per the 2009/10 financial year.
(1)©(ii) The conditions of the suspensions were the same as per the 2009/10 financial year.
(1)©(iii) The information is specified in the table attached.
(1)(d) The total costs to the Department of Home Affairs amounted to R1,884,898.77 in the 2011/12 financial year.
(2) The same steps were taken to reduce the number of suspensions as per the 2009/10 financial year.
Reply received: October 2012
QUESTION 2524 / NW3125E
DATE OF PUBLICATION: Friday, 14 September 2012
INTERNAL QUESTION PAPER NO 30 of 2012Mr R B Bhoola (MF) to ask the Minister of Home Affairs:
What process is being followed to bring the Performance Agreements signed by (a) her, (b) the Director-General and (c) the Budget Planning Section of her Department in line with the Government Programme of Action?
NW3125E
REPLY:
(a) to (c) The Performance Agreement I signed was derived from the 12 National Outcomes of Government, of which the Department of Home Affairs only contributes to the following 3:
· All people in South Africa are and feel safe
· A skilled and capable workforce to support an inclusive growth path
· An efficient, effective and development orientated Public Service and an empowered, fair and inclusive citizenship
Support for achieving the 12 outcomes of Government and my Performance Agreement forms the basis of planning in the Department. The Departmental planning processes are aligned with the outcomes–based approach adopted by Government of which my Performance Agreement is an integral part. The outputs and targets in the Performance Agreement are implemented through the mandate, strategies and operations of the Department as specified in its Strategic Plan and in-year plans.
As part of the planning process, these outcomes are translated into Strategic Objectives from which the Director-General's Performance Agreement is derived. It is further cascaded into Business and Operational Plans from which all Units in the Department derive their Performance Agreements, including the Budget Planning Section.
Delivery agreements have also been signed with relevant Government Departments which link with the Programmes of Action of relevant clusters of Departments and as such there is no single Government Programme of Action. The Department also participates in relevant fora and clusters contributing to the achievement of outcomes.
Reply received: December 2012
QUESTION 2489DATE OF PUBLICATION: Friday, 07 September 2012
INTERNAL QUESTION PAPER NO 29 of 2012Mr J J van der Linde (DA) to ask the Minister of Home Affairs:
(1) Whether (a) her Ministry, (b) her Department and (c) any Entity reporting to her plan to host end-of-year parties; if not, in each case, what is the position in this regard; if so, in each case, (i) for how many persons and (ii) at what cost;
(2) whether the cost of the specified end-of-year parties has been budgeted for in the current financial year; if not, from where will the funding be sourced; if so, (a) what amount has been budgeted and (b) from which part of the budget will it be incurred?
NW3095E
REPLY:
THE DEPARTMENT OF HOME AFFAIRS:
(1)(a) & (b) No. At this stage, there is no plan to host an end-of-year party.
(2) Not applicable.
THE GOVERNMENT PRINTING WORKS (GPW):
The Question was referred to the GPW and it advised as follows:
(1)(c) No. At this stage, there is no plan to host an end-of-year party. It has not been the practice of the GPW in recent years to have an end-of-year party.
(2) Not applicable.
THE FILM AND PUBLICATION BOARD (FPB):
The Question was referred to the FPB and it advised as follows:
(1)(c) No. At this stage, there is no plan to host an end-of-year party.
(2) Not applicable.
THE INDEPENDENT ELECTORAL COMMISSION (IEC):
The Question was referred to the IEC and it advised as follows:
(1)(c) No.
(1)(c)(i) Not applicable.
(1)(c)(ii) Not applicable.
(2)(a) & (b) Yes. An amount of R390,000.00 has been budgeted for in the current financial year (2012/13) for all of the 244 National, Provincial and Local offices of the IEC. However, in recognition of the austerity measures on the National Fiscus, the Commission undertook to dispense with events and instead utilise these funds for core activities of the organisation.
Reply received: October 2012
QUESTION 2435 1 NW3035E
DATE OF PUBLICATION: Friday, 07 September 2012
INTERNAL QUESTION PAPER NO 29 of 2012
Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:
Whether any office of the Electoral Commission of SA (IEC), broken down for each (a) Province and (b) National structure, moved into a new building in the (i) 2009/10, (ii) 2010/11 and (iii) 2011/12 financial years; if so, for each office that moved, (aa) when did it move, (bb) what are the details of the (aaa) current and (bbb) previous lease agreements, (cc) what process was followed to identify the new buildings and (dd) who are the (i) owners, (ii) directors and (iii) managers of the new buildings?
NW3035E
REPLY:
The Question was referred to the Independent Electoral Commission (IEC) and it advised as per Annexure A attached herewith.
See attachment: Annexure A
Reply received: October 2012
QUESTION 2434 / NW3034E
DATE OF PUBLICATION: Friday, 07 September 2012
INTERNAL QUESTION PAPER NO 29 of 2012Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:
(1) Whether any international examples were considered when the new Smart Card project was designed; if not, why not; if so, what are the relevant details;
(2) how does this project differ from the projects previously attempted by her Department?
NW3034E
REPLY:
(1) Yes. The Department of Home Affairs has done research and benchmarking in various countries where Smart Card technology has been implemented. In addition, the Department ensured that the National Smart ID card is designed to conform to the local conditions and that it is scalable to meet both current and future needs of other Government Departments and key external stakeholders.
(2) The concept and vision of the previous project was similar to the current one. However, the Department has adopted a different approach of implementation and identified experts within Government and State organs to assist in both the technical and strategic issues of the Smart ID card, unlike with the previous project which was intended to be outsourced. The personalisation of the cards will be done at the Government Printing Works (GPW) and ultimately, the actual cards will be manufactured and printed at the GPW.
Reply received: October 2012
QUESTION 2433 / NW3033EDATE OF PUBLICATION: Friday, 07 September 2012
INTERNAL QUESTION PAPER NO 29 of 2012Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:
(1) What security (a) procedures, (b) processes and (c) mechanisms will be applied to ensure that the data of the new Identity Smart Cards are completely secure;
(2) whether the date on these cards will be made available to other parties; if not, why not; if so, (a) to which parties, (b) for what purpose and (c) how will these systems be linked to her Department's system or database?
NW3033E
REPLY:
(1)(a) to (c) The security procedures include re-designed and re-engineered processes and the implementation of an automated Live Capture system which include Biometric Security Features. The system will almost eliminate manual processes and ensure that there is minimal interference from officials in the Department's Front Offices until the card is printed at the Government Printing Works (GPW). The combination of these processes, systems and training of officials will certainly ensure that the production of the Smart ID card is secure.
(2)(a) Yes. The data on the Smart ID card will be made available to other interested parties such as the Departments of Social Development and Health and the Independent Electoral Commission (IEC). Nonetheless, it is important to note that this is an identity card and its main purpose is to ensure and guarantee secure national identification.
(2)(b) It is designed in such a way that the information from other interested parties will be included on the Smart ID card now if the information is available and in future if it is not available now. Consultation with these stakeholders is underway.
(2)(c) The Department has already designed basic mechanisms of integration with both Private and Public Sector stakeholders. Therefore, as and when there is a need, this integration is effected in accordance with the specific requirements which must meet the Department of Home Affairs' security prerequisites.
Reply received: October 2012
QUESTION 2332 / NW2912EDATE OF PUBLICATION: Friday, 31 August 2012
INTERNAL QUESTION PAPER NO 28 of 2012Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:
(1) Whether the Film and Publication Board (FPB) has any established formal links with the Family Policy Institute (FPI); if not, what is the position in this regard; if so, what are the relevant details;
(2) whether the FPB consults the FPI in its decision making processes for the grading of any content under the jurisdiction of the FPB; if not, what is the position in this regard; if so, what are the relevant details?
NW2912E
REPLY:
The Question was referred to the FPB and it advised as follows:
(1) No. The FPB does not have any established formal links with the FPI, although it works with a number of stakeholders relevant to its mandate, including the FPI.
(2) No. The classification process is informed by the Constitution of the Republic of South Africa, the Films and Publications Act, 1996 (Act No 65 of 1996), as amended, and classification guidelines.
Reply received: October 2012
QUESTION 2301 / NW2885EDATE OF PUBLICATION: Friday, 24 August 2012
INTERNAL QUESTION PAPER NO 27 of 2012Mr J J van der Linde (DA) to ask the Minister of Home Affairs:
(a) What steps has she taken to give effect to the performance agreement that she signed with the President in 2010, (b) what outcomes have been measured and (c) what follow-up steps has she taken with regard to each specified outcome?
NW2885E
REPLY:
a) The departmental planning processes are aligned with the outcomes-based approach adopted by Government; of which the Minister's performance agreement is an integral part. Support for achieving the twelve outcomes of government and the Performance Agreement forms the basis of planning in the Department. The outputs and targets in the performance agreement are implemented through the mandate, strategies and operations of the Department as specified in its strategic plan and in-year plans.
A major vehicle for achieving key outcomes was the launch and implementation of the National Population Registration Campaign in 2010. The campaign was aimed at mobilising South Africans behind the registration of all child births within 30 days of delivery; and encouraging citizens of 16 years and above, and particularly youths, to acquire Identity Documents (IDs). It also ensured that citizens without birth certificates were identified and registered.
A key component of the Campaign was the formation of Stakeholder Forums in all the provinces. These forums have continued to give impetus to the campaign, assisting the Department in dealing with challenges of service delivery, while giving effect to the notion that the People Shall Govern.
A firm basis was also laid for the modernization and transformation of the Department in terms if its people, processes and systems.
b) Progress in achieving all the outcomes is measured on a regular basis through the various governance structures of the Department and reported on a quarterly basis to National Treasury, the Presidency, the Portfolio Committee and the Audit Committee.
c) Progress is evaluated in terms of results as reported above and strategies reviewed. Corrective action or changes in strategy is implemented through the governance an operational structures of the Department. The Executive Management Committee that includes the Minister and Deputy Minister exercises oversight and provides guidance. The main challenges and follow-up steps are reported per outcome and target on a quarterly basis as outlined above and in the Annual Reports of the Department.
Reply received: October 2012
QUESTION 2182 / NW2706EDATE OF PUBLICATION: Friday, 17 August 2012
INTERNAL QUESTION PAPER NO 25 of 2012Mr J J van der Linde (DA) to ask the Minister of Home Affairs:
Whether (a) her Department or (b) any Entity reporting to her makes use of private security firms; if so, in each case, (i) which firms and (ii) what is the (aa) purpose, (bb) value and
(cc) duration of each specified contract?
NW2706E
REPLY:
THE DEPARTMENT OF HOME AFFAIRS:
(a)((i)&(ii) The information is specified in the table below:
| Name of Firm | Purpose | Value | Duration |
| Best Secure | Private physical security guard duties at offices in Gauteng and crowd control management at the Refugee Reception Office | R15,995,649.68 | June 2012 to May 2013 |
| Ulwazi | Private physical security guard duties at offices in the Free State and KwaZulu-Natal and crowd control management at the Refugee Reception Office | R16,495,706.54 | June 2012 to May 2013 |
| Mafoko | Private physical security guard duties at offices in the Northern Cape, Western Cape, North West and Limpopo and crowd control management at the Refugee Reception Office | R18,221,933.32 | June 2012 to May 2013 |
| Eastern Guard | Private physical security guard duties at offices in the Eastern Cape | R12,883,596.73 | June 2012 to May 2013 |
| Sidas | Private physical security guard duties at offices in Mpumalanga | R7,970,060.21 | June 2012 to May 2013 |
THE GOVERNMENT PRINTING WORKS (GPW):
The Question was referred to the GPW and it advised as follows:
(b)(i)&(ii) The information is specified in the table below:
| Name of Firm | Purpose | Value / amount paid already | Duration |
| Protea Coin Security Services | Cash in transit and guarding services | R2,198,639.00 | 6 years |
| Protea Coin Security Services | Cash in transit | R111,363.00 | 13 months |
| Protea Coin Security Services | Cash in transit | R37,983.00 | 2 months |
| Fidelity Security Services | Guarding services | R2,112,610.00 | 6 months |
| Fidelity Security Services | Guarding services | R6,277,703.00 | 3 months |
THE FILM AND PUBLICATION BOARD (FPB):
The Question was referred to the FPB and it advised as follows:
(b)(i)&(ii) The information is specified in the table below:
| Name of Firm | Purpose | Value | Duration |
| None | N/A | N/A | N/A |
THE INDEPENDENT ELECTORAL COMMISSION (IEC):
The Question was referred to the IEC and it advised as follows:
(b)(i)&(ii) The information is specified in the table below:
| Name of Firm | Purpose | Value | Duration |
| Rise Security Services CC | Guarding services - Gauteng provincial warehouse | R1,483,965.00 | 3 years |
| Fidelity Security Services (Pty) Ltd | Alarm monitoring and armed reaction services - Gauteng provincial warehouse | R28,728.00 | 3 years |
| Computer Alarms CC | Alarm monitoring and armed reaction - National warehouse | R12,600.00 | 3 years |
| D-Force Security CC | Alarm monitoring and armed reaction - Nokeng Tsa Taemane municipal electoral office | R8,640.00 | 3 years |
| G4S Security Secure Solutions SA (Pty) Ltd | Guarding services - National office and national warehouse | R4,800,000.00 | 3 years |
| Khayalami Security Services CC | Guarding services - Limpopo provincial electoral office and warehouse | R1,100,000.00 | 3 years |
| SCP Security t/a Secure Crime Prevention CC | Alarm monitoring and armed reaction - Limpopo provincial electoral office and warehouse | R21,240.00 | 3 years |
| GNT Security Services CC | Guarding services - Mpumalanga provincial electoral office | R364,311.84 | 3 years |
| ADT Security (Pty) Ltd | Alarm monitoring and armed reaction - Mpumalanga provincial electoral office and warehouse | R23,400.00 | 3 years |
| Born To Protect Security Services CC | Guarding services - North West provincial electoral office and warehouse | R2,360,306.52 | 3 years |
| Mafsec (Pty) Ltd | Alarm monitoring and armed reaction - North West provincial electoral office and warehouse | R20,520.00 | 3 years |
| TJL Security Services CC | Guarding services - Free State provincial electoral office and warehouse | R1,235,106.72 | 3 years |
| ADT Security (Pty) Ltd | Alarm monitoring and armed reaction - Free State provincial electoral office and warehouse | R19,800.00 | 3 years |
| Fidelity Security Services (Pty) Ltd | Guarding services - Northern Cape provincial electoral office and warehouse | R1,737,443.16 | 3 years |
| Echotek Electronics CC | Alarm monitoring armed reaction - Northern Cape provincial electoral office and warehouse | R9,720.00 | 3 years |
| Simunye Symbiotix (Pty) Ltd | Guarding services - KwaZulu-Natal provincial electoral office and warehouse | R1,800,000.00 | 3 years |
| Mzansi Electronics and Outsourcing CC | Alarm monitoring and armed reaction - KwaZulu-Natal provincial electoral office and warehouse | R32,292.00 | 3 years |
| Romans Protection Solutions CC | Guarding Services - Western Cape provincial electoral office and warehouse | R1,500,000.00 | 3 years |
| Romans Protection Solutions CC | Alarm monitoring and armed reaction - Western Cape provincial electoral office and warehouse | R23,760.00 | 3 years |
| Masakhane Security (Pty) Ltd | Guarding Services - Eastern Cape provincial electoral office and warehouse | R2,500,000.00 | 3 years |
| Hartwig & Henderson Security Trust | Alarm monitoring and armed reaction - Eastern Cape provincial electoral office and warehouse | R14,040.00 | 3 years |
| Komga Alarms CC | Alarm monitoring armed reaction - Komga local electoral office | R5,760.00 | 3 years |
| Red Guards Security CC | Alarm monitoring and armed reaction - Lady Frere local electoral office | R10,980.00 | 3 years |
Reply received: October 2012
QUESTION 2156 / NW2677EDATE OF PUBLICATION: Friday, 17 August 2012
INTERNAL QUESTION PAPER NO 25 of 2012Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:
With reference to each awareness programme or campaign that was piloted by her Department in the (a) 2009/10, (b) 2010/11 and (c) 2011/12 financial years, (i) what is the (aa) nature,
(bb) objectives and (cc) associated costs of each programme (ii) how is the effectiveness of each specified programme measured and (iii) what lessons were learnt from each specified programme?
NW2677E
REPLY:
(a) to (c)(i)(aa) The flagship of the campaigns of the Department of Home Affairs is the National Population Registration Campaign (NPRC). It was launched at Libode in the Eastern Cape in 2010. The campaign has remained the main campaign of the Department in the 2009/10, 2010/11 and 2011/12 financial years. The nature of the campaign and its public outreach programme was and still is to ensure that each and every citizen has been registered on the National Population Register (NPR) and has the right enabling document at a specified time in their lives. The Department's large-scale NPRC was one of several initiatives aimed at bringing services rendered by it closer to the people. This campaign also aimed to raise awareness on the need to build a single point of entry into the NPR.
(a) to (c)(i)(bb) The objectives of the campaign remains the need to ensure the:
· Registration of every child birth within thirty (30) days of birth / delivery
· Encouragement of youths of sixteen (16) years of age and above to apply for Identity Documents (IDs)
· Discouragement of the tendency towards the late registrations of births
(a) to (c)(i)(cc) In respect of costs, most of the awareness undertaken thus far with the NPRC was done through normal media liaison platforms such as media briefings and interviews at no cost to the Department. This includes campaigns conducted in strategic partnership with private sector organisations.
(a) to (c)(ii) The effectiveness of the campaign is measured through the comparison of national figures in respect of child birth registrations and applications for IDs in the previous years with those following the launch of the campaign.
(a) to (c)(iii) The lessons learnt from the programmes are:
· The formation and establishment of key community stakeholder forums throughout the country by the Department was and still is critical to the success of the NPRC
· By working together with the relevant Government Departments and in conjunction with Local and District Municipalities, including Metros, was and still is vital to ensure that the NPRC is successful
Reply received: October 2012
QUESTION 2155 / NW2676EDATE OF PUBLICATION: Friday, 17 August 2012
INTERNAL QUESTION PAPER NO 25 of 2012Mr M S F de Freitas (DA) to ask the Minister of Home Affairs:
(1) (a) What are the official reasons why "The Spear – Hail to the Thief II" artwork was classified by the Film and Publications Board (FPB) and (b) what classification was given to the painting;
(2) whether the FPB classified any other painting in the (a) 2009/10, (b) 2010/11 and
(c) 2011/12 financial years; if so, for each painting, (i) what are the official reasons given for classifying the painting, (ii) what criteria was applied in each case to classify the painting and (iii) how was the FPB informed of the painting?
NW2676E
REPLY:
The Question was referred to the FPB and it advised as follows:
(1)(a) The FPB received two complaints in respect of "The Spear - Hail to the Thief II". The complaints were lodged by two members of the public in terms of section 16(1) of the Films and Publications Act, 1996 (Act No 65 of 1996).
The two complaints related to the following:
· The 1st complaint – the artwork being displayed at the Goodman Gallery referring to it as depicting the genitals of the current President, Mr Jacob Zuma, and that it amounts to the pornographic display of genitals for public viewing
· The 2nd complaint – the artwork being displayed on the website of the City Press newspaper, stating that it is inappropriate for such artwork, of a sexual nature, to be displayed on the said website
The classification was done in terms of section 16(1) of the said Act, which states:
"Any person may request, in the prescribed manner, that a publication, other than a bona fide newspaper that is published by a member of a body, recognised by the Press Ombudsman, which subscribes, and adheres, to a code of conduct that must be enforced by that body, which is to be or is being distributed in the Republic, be classified in terms of this section".
The word "publication" is defined in this Act to include any drawing, picture, illustration or painting. "The Spear - Hail to the Thief II" is a painting and therefore fell under the definition of a publication. The FPB accordingly classified the artwork, as per the request made.
(1)(b) The painting was given a "16N" rating which means that the painting is suitable for children 16 years and above with consumer advice for nudity.
(2)(a) to (c) No. The FPB has not classified any paintings in the 2009/10, 2010/11 and 2011/12 financial years.
Reply received: October 2012
QUESTION 2109 / NW2628ADATE OF PUBLICATION: Friday, 24 August 2012
INTERNAL QUESTION PAPER NO 27 of 2012Mr P J Groenewald (FF PLUS) to ask the Minister of Home Affairs:
(1) Whether she has been informed that the passport scanning machines at the international arrivals hall at O R Tambo International Airport are not working correctly and are causing delays; if so, what steps she has taken in this regard;
(2) whether she has been informed that the (a) said passport scanning machines started causing problems after the SA Revenue Service had loaded new software on the system and (b) problems with the scanning machines have been experienced since
21 December 2011; if not, what is the position in this regard; if so, what steps she has taken in this regard;
(3) whether she will make a statement regarding the matter?
NW2628A
REPLY:
(1) No. Should passport scanning machines not work correctly it would be reported and handled as part of the daily operational management responsibilities in terms of Departmental procedures and processes. There were no reported incidents of delays due to passport scanners not working correctly.
(2)(a) No. However, problems with passport scanners not working correctly cannot be attributed to the loading of new software on the system by the SA Revenue Service (SARS), as the said scanners can be reset and resume functionality after being reset. In addition, the immigration officials were trained on how to use the said scanners.
(2)(b) No. On 21 December 2011, new immigration officials recruited from the Department of Defence were deployed at OR Tambo and calls were logged for passport scanners not working correctly. SARS was requested to investigate the functionality of the said scanners, as it is responsible for the maintenance of the system. SARS deployed resources to investigate the challenges and steps taken thus far include software upgrades and the provision of 50 new scanning devices.
(3) No. The challenges are in the process of being resolved by SARS.
Reply received: October 2012
QUESTION 2107 / NW2626EDATE OF PUBLICATION: Friday, 17 August 2012
INTERNAL QUESTION PAPER NO 25 of 2012Mr N Singh (IFP) to ask the Minister of Home Affairs:
Whether the problems with regard to passport authorisation have been resolved; if not,
(a) why not and (b) when will they be resolved; if so, what are the relevant details?
NW2626E
REPLY:
Yes. The problems with regard to passport authorisation have been resolved.
The Department of Home Affairs installed the new Passport System in 2009. Every passport application transaction is verified through the Home Affairs National Identification System (HANIS) for its authenticity, utilising the fingerprints verification facility. The system connects to HANIS to verify the identity of the person submitting the application for a passport on the Passport System. Once the correct record for the person submitting the application has been retrieved, the person's identity will be confirmed as verified through their fingerprints on the HANIS system. The South African passport also complies with the International Civil Aviation Organisation (ICAO) standards.
Reply received: October 2012
QUESTION 2068 / NW2548EDATE OF PUBLICATION: Friday, 10 August 2012
INTERNAL QUESTION PAPER NO 23 of 2012Mr J J van der Linde (DA) to ask the Minister of Home Affairs:
(1) Whether (a) she, (b) her Deputy Minister and (c) any official from an Entity reporting to her will be attending or attended, the 2012 Olympic Games; if so, what is the
(i)(aa) name, (bb) rank and (cc) position / designation of each specified person accompanying (aaa) her, (bbb) her Deputy Minister and (ccc) each specified person and (ii)(aa) nature and (bb) official reason for the visit;
(2) what (a) total amount will be spent or has been spent on the trip, (b) is the
(i) description and (ii) detailed breakdown of the amounts that will be spent or have been spent on (aa) accommodation, (bb) travel and (cc) subsistence costs and
(c) from which budget will these funds be incurred in each case?
NW2548E
REPLY:
THE DEPARTMENT OF HOME AFFAIRS:
(1)(a) No. I did not attend the 2012 Olympic Games.
(1)(b) No. The Deputy Minister of Home Affairs did not attend the 2012 Olympic Games.
(2)(a) – (c) Not applicable.
THE GOVERNMENT PRINTING WORKS (GPW):
The question was referred to the GPW and it advised as follows:
(1)(c) No. Officials from the GPW did not attend the 2012 Olympic Games.
(2)(a) - (c) Not applicable.
THE FILM AND PUBLICATION BOARD (FPB):
The question was referred to the FPB and it advised as follows:
(1)(c) No. Officials from the FPB did not attend the 2012 Olympic Games.
(2)(a) - (c) Not applicable.
THE INDEPENDENT ELECTORAL COMMISSION (IEC):
The question was referred to the IEC and it advised as follows:
(1)(c) No. Officials from the IEC did not attend the 2012 Olympic Games.
(2)(a) - (c) Not applicable.
Reply received: October 2012
QUESTION 1972 / NW2361EDATE OF PUBLICATION: Friday, 03 August 2012
INTERNAL QUESTION PAPER NO 21 of 2012Mr G G Boinamo (DA) to ask the Minister of Home Affairs:
Whether any Entity reporting to her has budgeted for (a) financial donations or (b) sponsorships in the (i) 2009/10, (ii) 2010/11 and (iii) 2011/12 and (iv) 2012/13 financial years; if not, why not; if so, in each case, what amount was (aa) budgeted and (bb) spent?
NW2361E
REPLY:
THE GOVERNMENT PRINTING WORKS (GPW):
The Question was referred to the GPW and its response is specified in the table below:
| Type | 2009/10 Amount & spent | 2010/11 Amount & spent | 2011/12 Amount & spent | 2012/13 Amount & spent |
| Financial donations | 0 | 0 | 0 | 0 |
| Sponsored services | 0 | 0 | 0 | 0 |
The GPW is a State-owned entity and it does not determine to make such financial donations or sponsorships unless instructed to do so by its Executive Authority, the Minister of Home Affairs.
THE FILM AND PUBLICATION BOARD (FPB):
The Question was referred to the FPB and its response is specified in the table below:
| Type | 2009/10 Amount & spent | 2010/11 Amount & spent | 2011/12 Amount & spent | 2012/13 Amount & spent |
| Financial donations | 0 | 0 | 0 | 0 |
| Sponsored services | 0 | 0 | 0 | 0 |
THE INDEPENDENT ELECTORAL COMMISSION (IEC):
The Question was referred to the IEC and its response is specified in the table below:
| Type | 2009/10 Amount & spent | 2010/11 Amount & spent | 2011/12 Amount & spent | 2012/13 Amount & spent |
| Financial donations | 0 | 0 | 0 | 0 |
| Sponsored services | R4,250,000.00 | 0 | R4,450,000.00 | 0 |
The amounts indicated were sponsorships for Result Operation Centres in the 2009 General Election and the 2011 Local Government Elections.
Reply received: October 2012
QUESTION 1885 / NW2274EDATE OF PUBLICATION: Friday, 03 August 2012
INTERNAL QUESTION PAPER NO 21 of 2012Mr R B Bhoola (MF) to ask the Minister of Home Affairs:
How many (a) Indians, (b) Coloureds, (c) Blacks and (d) Whites are employed in the
(i) Immigration and (ii) Passport sections at the (aa) OR Tambo International Airport in Johannesburg and (bb) King Shaka International Airport in Durban?
NW2274E
REPLY:
(a)-(d) The information is specified in the table below:
(i)(aa) and (bb)
| Office | Indians | Coloureds | Africans | Whites | Total | |
| OR Tambo International Airport | Immigration Section | 0 | 3 | 344 | 3 | 350 |
| King Shaka International Airport | Immigration Section | 3 | 0 | 7 | 1 | 11 |
| Total | 3 | 3 | 351 | 4 | 361 |
(a)-(d) The Department does not have Passport Sections at Ports of Entry.
(ii)(aa) to (bb)
Reply received: October 2012
QUESTION 1884 / NW2273EDATE OF PUBLICATION: Friday, 03 August 2012
INTERNAL QUESTION PAPER NO 21 of 2012Mr D A Kganare (Cope) to ask the Minister of Home Affairs:
(1) Whether any representation was made to her on behalf of two medical doctors who were arrested by her Department for illegally practicing around Parys; if not, what is the position in this regard; if so, (a) by whom (b) how and (c) what was the outcome of this intervention;
(2) whether she intends taking any action with regard to the representation made; if not, why not; if so, what action?
NW2273E
REPLY:
(1) No. Representations were not made to me on behalf of the two doctors concerned.
(2) Not applicable.
Reply received: October 2012
QUESTION 1774 / NW2165EDATE OF PUBLICATION: Friday, 27 July 2012
INTERNAL QUESTION PAPER NO 20 of 2012Mr A Watson (DA) to ask the Minister of Home Affairs:
(1) Whether (a) her Department and (b) all Entities reporting to her make payment to
(i) suppliers and (ii) service providers within the 30 day payment period as specified by the Public Finance Management Act (PFMA), Act 1 of 1999; if not, in each case,
(aa) how many service providers are awaiting payment, (bb) what is the monetary value of outstanding payments and (cc) how long is payment overdue;
(2) whether (a) her Department and (b) all Entities reporting to her are liable for any interest charged on overdue payments in any of the cases mentioned; if not, what is the position in this regard; if so, in each case, what is the (i) percentage and
(ii) monetary value of interest charged;
(3) whether (a) her Department and (b) all Entities reporting to her have negotiated revised payment schedules with each of the service providers mentioned; if not, why not; if so, in each case, what are the relevant details;
(4) what are the reasons for (a) her Department and (b) all Entities reporting to her not making payment within 30 days as specified by the PFMA;
(5) whether (a) her Department and (b) all Entities reporting to her have implemented any measures to (i) ensure full compliance with the PFMA and (ii) facilitate immediate payment for overdue accounts; if not, why not; if so, in each case, what are the relevant details?
NW2165E
REPLY:
THE DEPARTMENT OF HOME AFFAIRS:
(1)(a)(i) & (ii) No. The Department of Home Affairs does not make payment to all of its suppliers and service providers within the 30 day payment period as specified by the Public Finance Management Act (PFMA), 1999 (Act No 1 of 1999).
(1)(a)(aa) to (cc) A total of two thousand five hundred and sixty five (2565) suppliers and service providers were not paid within the 30 day payment period. The information is provided in the table below:
| Suppliers and service providers ageing | Total Number | Total value | Percentage |
| Current (less than 30 days) | 2565 | R282,167,482.87 | 97.7% |
| 31 – 60 days | 133 | R5,814,505.80 | 2.0% |
| 61 – 90 days | 36 | R2,267,646.88 | 0.78% |
| 91 – 120 days | 6 | R59,045.97 | 0.02% |
| More than 120 | 8 | R64,659.84 | 0.02% |
| Suppliers and service providers | 2748 | R290,373,341.36 | 100% |
(2)(a)(i) & (ii) No. The Department of Home Affairs is not liable for any interest charged on overdue payments in any of the cases mentioned.
(3)(a) No. The Department of Home Affairs has not negotiated revised payment schedules with each of the service providers mentioned.
(4)(a) The reasons for not making payment within 30 days as specified by the PFMA include the following:
· The previous process model utilised by the Department had all the procurement and payment transactions centralised at its Head Office. This implied that all requests for the procurement of goods and services were channeled to its Head Office from all the offices in the 9 Provinces. This resulted in delays in invoices reaching Head Office as the invoices submitted had to be the original invoices. It also needed to be certified by the actual end-users who received the goods / services
· Invoices returned to end-users due to wrong budget allocation codes, as the codes had been amended as from 1 April 2012
· Disputed invoices
· Capacity challenges to process the voluminous number of transactions of all the offices in the 9 the Provinces, which was centralised at the Department's Head Office
· Suppliers changing their banking details without informing the Department
· Invoices submitted without banking details
· The late submission of banking details by service providers
(5)(a)(i) & (ii) Yes. The following measures have been implemented to ensure full compliance with the PFMA and to facilitate immediate payment of overdue accounts:
· The decentralisation of procurement and payment functions to the offices in the 9 Provinces. This took effect from 23 April 2012
· To ensure prompt payments, the Department has set a 100% target in its Annual Performance Plan to make payments of all valid invoices within 30 days from the date of receipt of invoices
· The setting of timeframes for each step of the payment function. It includes the following:
- Certification of invoice by users: 2 days
- Registering of invoice at SCM: 1 day
- Capturing and preparing invoice for payment: 3 days
- Checking of payment pack for compliance: 2 days
- Authorising invoices for payment: 3 days
· The development and implementation of a monitoring tool to monitor the timeframes listed above as well as a help desk
· The establishment of a centralised nodal point where all invoices are recorded (one entry point into the payment cycle)
· The development and implementation of a contract management database
· The monthly review of commitments / outstanding orders issued. Outstanding orders will be reviewed as it is an indication of outstanding invoices
· The monthly reporting on payments statuses as provided in the monitoring tool
· Reconciliation: The verification of supplier statements against the payments made
THE GOVERNMENT PRINTING WORKS (GPW):
The Question was referred to the GPW and it advised as follows:
(1)(b)(i) & (ii) No. The GPW do not make payment to all of its suppliers and service providers within the 30 day payment period as specified by the Public Finance Management Act (PFMA), 1999 (Act No 1 of 1999).
(1)(b)(aa) to (cc) A total of fourteen (14) suppliers and service providers were not paid within the 30 day payment period. The information is specified in the table below:
| Suppliers and service providers ageing | Total Number | Total value | Percentage |
| Current (less than 30 days) | 14 | R4,048,227.45 | 34.15% |
| 31 – 60 days | 7 | R21,461,293.30 | 17.07% |
| 61 – 90 days | 11 | R1,971,819.44 | 26.83% |
| 91 – 120 days | 2 | R2,390,604.98 | 4.88% |
| More than 120 | 7 | R58,955,716.79 | 17.07% |
| Suppliers and service providers | 41 | R88,827,661.96 | 100% |
(2)(b)(i) & (ii) No. The GPW is not liable for any interest charged on overdue payments in any of the cases mentioned
(3)(b) No. The GPW has not negotiated revised payment schedules with each of the service providers mentioned.
(4)(b) The reasons for not making payment within 30 days as specified by the PFMA include the following:
· Invoices submitted late by suppliers
· Incorrect invoices received from suppliers
· Incorrect bank details
· Outstanding delivery notes from suppliers
· Outstanding invoices from various GPW divisions
· Service not according to specification – awaiting finalisation of work to be performed
· Late installation of systems
· Extension of contracts with suppliers
· Incorrect deliveries by suppliers
· Queries on invoices submitted by suppliers
· Service delivery problems with suppliers
· Suppliers are from outside the Republic of South Africa
(5)(b)(i) & (ii) Yes. The GPW have implemented measures to ensure full compliance with the PFMA and to facilitate immediate payment of overdue accounts.
THE FILM AND PUBLICATION BOARD (FPB):
The Question was referred to the FPB and it advised as follows:
(1)(b)(i) & (ii) Yes. The FPB pays its suppliers and service providers within the 30 day payment period as specified by the Public Finance Management Act (PFMA), Act 1 of 1999;
(1)(b)(aa) to (cc) Not applicable. All suppliers and service providers were paid within the 30 day payment period.
(2)(b)(i) & (ii) Not applicable. All suppliers and service providers were paid within the 30 day payment period.
(3)(b) Not applicable. All suppliers and service providers were paid within the 30 day payment period.
(4)(b) Not applicable. All suppliers and service providers were paid within the 30 day payment period.
(5)(b)(i) & (ii) Yes. The FPB implemented proper controls and procedures to ensure all its suppliers and service providers are paid within the 30 day payment period.
THE INDEPENDENT ELECTORAL COMMISSION (IEC):
The Question was referred to the IEC and it advised as follows:
1(b)(i)&(ii) No. The IEC do not make payment to all of its suppliers and service providers within the 30 day payment period as specified by the Public Finance Management Act (PFMA), 1999 (Act No 1 of 1999).
(1)(b)(aa) to (cc) A total of two hundred and eighty five (285) suppliers and service providers were not paid within the 30 day payment period. The information is specified in the table below:
| Suppliers and service providers ageing | Total Number | Total Value | Percentage |
| Current (less than 30 days) | 285 | R7,421,273.22 | 94.8% |
| 31-60 days | 54 | R339,837.94 | 4.3% |
| 61-90 days | 8 | R29,375.48 | 0.4% |
| 91-120 days | 1 | R600.00 | 0.1% |
| More than 120 days | 7 | R31,031.17 | 0.4% |
| Suppliers and service providers | 355 | R7,822,117.81 | 100% |
(2)(b)(i)&(ii) In general, there was no interest charged on the outstanding payments at year end (2011/12 financial year) reflected in the previous paragraph. Only an amount of R6,716.80 interest was paid in the 2011/12 financial year relating to the settlement of disputed telephone accounts payable to Telkom and Municipalities for shared telephone facilities.
(3)(b) No. Payments are effected as and when new valid banking details are received.
(4)(b) The reasons for not making payment within 30 days as specified by the PFMA include the following:
§ The provision of incorrect banking details
§ Closed bank accounts in respect of persons engaged on short term temporary employment contracts at elections or by-elections
§ The only exception being some overdue telephone accounts which occurred during the course of the financial year and which are dealt with in the response provided in respect of (2)(b)(i)&(ii)
(5)(b)(i) Yes. A creditors' age analysis is conducted on a weekly basis to track non-compliance.
(5)(b)(ii) Payments are affected as soon as valid banking details are received.
Reply received: October 2012
QUESTION 1758 / NW2149EDATE OF PUBLICATION: Friday, 27 July 2012
INTERNAL QUESTION PAPER NO 20 of 2012Ms M Smuts (DA) to ask the Minister of Home Affairs:
Who was the complainant in the case which led to the recommendation for classification of "The Spear – Hail to the Thief II" artwork under section 16(1) of the Films and Publications Act?
NW2149E
REPLY:
The Question was referred to the Film and Publication Board (FPB) and it advised as follows:
There were two complainants, who elected to remain anonymous. The FPB is therefore unable to provide the information as requested.
Reply received: October 2012
QUESTION 1721 / NW2101EDATE OF PUBLICATION: Friday, 22 June 2012
INTERNAL QUESTION PAPER NO 19 of 2012Mr G B D Mc Intosh (Cope) to ask the Minister of Home Affairs:
(1) Whether her Department has considered the petition of adjacent business operators who petitioned it to move the entrance of its Tshwane Interim Reception for Refugees Office in Souter Street, Pretoria, to Church Street; if not, why not; if so, what are the relevant details;
(2) (a) what is the (i) nature, (ii) terms of the current lease contract, (iii) provision for the eventuality that adjacent business operators may succeed through litigation to eject the Department from the premises and (iv) is the rental, (b) who is the lessor, (c) how much space is rented and (d) who (i) authorised entering into the contract and
(ii) signed the contract;
(3) whether she has received any reports of rioting or stoning of buildings and security officials by disgruntled refugees from this office; if so, what are the relevant details?
NW2101E
REPLY:
(1) No. The Department of Home Affairs has not received any written petition from adjacent business operators to move the entrance of the Tshwane Interim Refugee Reception Office (TIRRO) in Souter Street, Pretoria, to Church Street.
(2)(a)(i) The nature of the current lease contract is to enable the Department of Home Affairs to establish and register an additional Refugee Reception Office at the Tshwane Events Centre in Pretoria. The purpose specifically being for the processing of applications for asylum received from nationals from the Southern African Development Community (SADC) countries.
(2)(a)(ii) Currently, the lease is on a month to month basis. The Department is in the process, through the Department of Public Works, to formalise a long term lease agreement.
(2)(a)(iii) The Department is not aware of any litigation at this stage.
(2)(a)(iv) The rental is R622,903.68 excluding VAT.
(2)(b) The lessor is the Tshwane Business and Agriculture Corporation.
(2)(c) The Department is renting 3855 square meters of floor space.
(2)(d)(i) The Bid Adjudication Committee of the Department authorised the entering into the contract.
(2)(d)(ii) The Director-General of the Department of Home Affairs signed the contract.
(3) Yes. There was an incident on 13 June 2012 around the TIRRO satellite office situated in Souter Street. The details of the incident are as follows:
· A group of Somali nationals and a group of Ethiopian nationals started squabbling and fighting in groups against the other
· The fighting was in relation to people already in the queue and those not in / not wanting to join the queue
· People not in the queue stoned those who were in the queue
· A motor vehicle belonging to the security company which provides security services on the premises was also stoned
· There was a disruption of services on that day only and only women and children were attended to