Annexure’ A’
|
TASK ID: |
ASSIGNED TASK: |
OUTPUT/ OBJECTIVES: |
SPECIFIC KPI’S |
Responsibility |
Other Sources of funding |
DLGTA Intervention Allocation |
|
F.1 |
Review and Develop Revenue
Enhancement Plan and strategies (Credit Control and debt Management). |
Review and develop a plan and strategies/systems
on debt collection, credit control and indigent support systems. Install system to assist in the
collections of debt. Undertake data cleansing exercise. Identification &
catergorisation of debtors Review credit control policy. Train identified staff. |
Development
of Council approved Plan and Strategic document to enhance debt recovery and
credit control. Trained
identified staff on task. |
Service Provider and Municipality |
|
R200 000.00 |
|
F.2 |
Implementation of Debt Recovery
strategy’s. |
|
Debt recovery. |
Municipality |
|
|
|
F.3 |
Reconciliation of Creditors,
cashbook, Bankrecons, staff motor loan register and internal loan register. |
Reconciliation of all relevant
transactions. Cash book to be implemented and bank recon template to be
created. Reconcile motor loan register and
staff loan register. Mapping of processes, financial
transactions. Training of identified staff. |
Reconciliation of creditors, cash book,
staff motor loan register and staff loan register and bank recons. Trained
identified staff on task. |
Service Provider |
|
R40 000.00 |
|
F.4 |
Recovery of VAT and LBS |
Calculation of income lost from
July 2006 to date, to include in report and adjustment budget. Report to
Council on losses with regard to non compliance. Flag VAT indicators.
Financial systems to be corrected. Train identified staff. |
Recovery of VAT and LBS. Trained identified staff on task. |
Municipality/ Service Provider |
|
R40 000.00 |
|
F.5 |
Indigent Register |
Survey of indigent persons to be
undertaken. Identification of all indigent
persons/household in Emadlangeni Municipal area. |
Updated
indigent register. Submission
to Council and Budget Committee. |
Municipality /Service Provider
/Ward committees |
|
R50 000.00 |
|
F.6 |
Operationalisation of Payday
System |
The Service Provider activates the
system for Human Resources and finance. All salaries to be verified and
captured on the Payday system. All leave and hr related information to be
captured on system. Train staff. |
On take
of correct leave balances to Payday system. Verified
salaries captured on system. Printing of updated salary advices. Trained
identified staff on task- HR and Finance matters. |
Service Provider |
|
R20 000.00 |
|
F.7 |
Restructuring or outsourcing of
the |
Conduct an investigation on the
economic viability of the Make recommendations. Ensure that recommendations are
documented and work shopped to Council for implementation. Draw up an LED strategy for
implementation. Assist the Municipality in the
implementation phase. |
Council
approved strategies. Implementation
of strategies. |
Service Provider and Municipality |
|
R150 000.00 |
|
F.8 |
Audit Queries. |
Formulate responses to previous
years audit queries. Resolve outstanding issues. Liaise with A.G’S office |
Submit
report to Council on problematic issues with solutions. |
Acting CFO with assistance from
HOD’s |
|
|
|
F.9 |
Audit of all employee salaries,
leave balances and overtime. |
Audit leave balances. Audit all employee salaries and
align to grade of the Municipality. Audit all overtime Submit report on findings. Recover outstanding
monies/salaries from former/current/employees. |
Reconciled
leave balances. Correct salary scales Recovery
of outstanding monies from employees-council approved. |
Service Provider |
|
R40 000.00 |
|
F.10 |
Asset Management system. |
Review existing contract with
appointed Service Provider (Tat I Chain). - include Vehicle maintenance or
Replacement Plan after feasibility study. |
Finalised
Asset register that complies with legislative requirements. GRAP/GAMAP
compliant. Council
approved asset management policy and procedure manual. Valued
assets. Balanced
to financial statements. Capacitated staff |
Existing Service Provider |
R45 000.00 CSIR |
R200 000.00 |
|
F.11 |
Disaster Management Plan |
Develop plan whilst liaising with
all relevant stakeholders. |
Workshop
to Council for approval and adoption. Completed
Plan. |
Service Provider |
|
R60 000.00 |
|
F.12 |
Supplier Database |
Completion of Service Provider
registration Profiling of Service Providers. Database development. |
Supplier
database. |
Provincial Treasury/ Municipality |
|
|
|
F.13 |
Risk Assessment |
Undertake identification of risk
at the Municipality. Categorise level of risk. |
Development of a Risk Management Plan. |
Provincial Treasury/ Municipality |
|
|
|
F.14 |
Basic Bookkeeping Course |
Train identified staff |
Capacitated staff |
DTLGA |
R100 000.00 DLGTA Grant |
|
|
F.15 |
Financial system |
Conduct an I.T Audit. Review existing Financial System
for upgrade. |
Fully
operational Financially Management system. |
Municipality |
Project Consolidate |
R 200 000.00 |
|
F.16 |
Housing Development Plan |
Draft Housing development plan |
Workshop
to council |
Dept of Housing |
Dept. of Housing |
|
|
F.17 |
Renovate/ Rehabilitate
approximately sixty Municipal houses and open township register. |
Identify suitable FMS for
Municipality. Draw specification for new system. Procure. |
Fully
operational Financially Management system. |
Dept. of Housing. |
R1000 000.00 Dept. of Housing |
|
|
F.18 |
1. Establishment of Internal Audit
Unit and undertaking functions of the internal auditor. |
Prepare a risk based audit plan
and an internal audit program for the financial year. - advise the accounting officer
and report to the audit committee on the implementation of the internal audit
plan and matters relating to: - internal
audit, internal controls, accounting procedures and practices, risk and risk
management , performance management, loss control and compliance with the
MFMA, the annual Division of Revenue Act and any other applicable
legislation; and perform such duties as may be assigned to it by the
accounting officer. 2.
Provide an internal auditor function to meet the needs of the Municipality. |
-Meet legislative requirements and
compliance as per the MFMA No. 56 of 2003 –Section
165 of MFMA and other applicable legislation. |
Service Provider/ Municipality |
|
R100 000.00 |
|
F.19 |
Financial
Audit Committee |
- To
advise the Council, political bearers, the accounting officer and the
Management staff of the Municipality, or the Board of Directors , the
Accounting Officer and the Management Staff of the Municipal Entity, on
matters relating: internal financial controls and internal audits, Risk
Management, accounting policies, the adequacy, reliability and accuracy of
financial reporting and information, performance Management, effective
governance, compliance with the MFMA, the annual Division of Revenue Act and
any other applicable legislation, performance evaluation and any other issues
referred to it by the Municipality or Municipal Entity. -Respond
to council on any issues raised by the auditor general. -Carry
out investigations into the Financial Affairs of the Municipality or
Municipal entity as the council of the Municipality & perform functions
as prescribed. -liaise
with the internal audit unit of the Municipality & persons designated by
the A.G & to audit financial statements. |
-Meet
legislative requirements and compliance as per the MFMA No. 56 of 2003
–Section 166 of MFMA and other applicable legislation. - Review
the annual Financial Statements to provide the council of the Municipality
or, in the case of a municipal entity, the council of the parent municipality
and the Board of directors of the entity, with an authoritative and credible
view of the Financial position of the Municipality, its effectiveness and efficiency and its overall level of
compliance with the MFMA, the Annual Division of Revenue Act and any other
applicable legislation. Regular
meetings. |
|
|
R50 000.00 |
Annexure’ B’
|
TASK ID: |
ASSIGNED TASK: |
OUTPUT /OBJECTIVES: |
SPECIFIC KPI’S |
Responsibility |
Other sources of funding |
DLGTA intervention
Allocation |
|
C.1 |
Review Organogram and Job
profiles. Develop outstanding job profiles. |
Organogram to be developed and
tailored to Municipality’s circumstances. Aligned to Municipality, IDP,
budget and legal requirements. A cost effective organogram. Job profiles to be completed and
submitted for evaluations. Process and outputs to be complied
with all legislative requirements. |
Workshop
to Council. A
Council approved and adopted organogram. Completed
job evaluations. Re-organisation
and placement of existing Human Resources Drafting
of a collective agreement for the placement of HR. |
|
|
R50 000.00 |
|
C.2 |
Conduct Skills Audit. Review skills Development Plan and
finalise WSP and PDP. |
Conduct skills audit on all
employees. Identify all skills gaps. Develop a workplace skills Plan
and Personal Development Plan. Meet all legislative
requirements-submission of WSP to LGSETA. Establish all skills committees.
Provide budget for training needs. Train Skills Development
facilitator. |
Compliance with Skills Development Act and
Skills Development Levy Act. Council
adopted plans. |
|
|
R40 000.00 |
|
C.3 |
Personal file/Bursary files Contracts and Appointment letters |
Audit of all employee, and
Councillor including section 57 Managers, personal and bursary files. Collection of all relevant
documentation to be maintained in files. Drafting of appointment letters
and contracts (full time, fixed term and part time contracts) in the absence
of such documentation. Liaising with labour unions. |
Completed files with all relevant
documentation and valid/legal contracts. |
|
|
R 30 000.00 |
|
C.4 |
Strategic Management and institutional
development workshop |
Workshop for councillors, Senior
Managers, Labour unions on strategic Management and Institutional
development. Develop mission statements. Documents
goals and targets for the Municipality based on the functions and powers of
the Municipality. |
Sector development Implementation Plans. Work
plans for section 57 Managers Operational
plans |
|
|
R70 000.00 |
|
C.5 |
Review of leases on all Municipal
property and buildings. |
Update all leases with current
market trends/value. All staff leases to be updated. A maintenance plan for all
Municipal property and buildings to be compiled. Link to asset Management plan. |
Register of leases. Adopt
assets policy |
Service Provider DBSA |
|
R20 000.00 |
|
C.6 |
By-laws |
Review existing by-laws. Develop
outstanding by-laws. Public comment/participation
process. Gazette by-laws. Publication. Adoption by Council. |
Workshop
to Council for approval and adoption. |
DBSA/Dept of Arts and
culture/Service Provider/ DLGTA |
Dept. of Arts And Culture/DBSA |
R60000.00
DLGTA |
|
C.7 |
Review and development of all
outstanding policies. |
Establish outstanding policies and
procedures at the Municipality. Develop polices aligned to
legislation. Policies to be drafted. -delegation of powers, - S & T claim policy for all
employees including Sect 57. -Recruitment., Paupers, -Indigent. -cell/ Telephone phone. -Supply chain Management Policy
(develop a standard service level agreement). -budget, -banking and investment. - petty cash, inventory, -grants and donations. -PMS, Records Management, -leave policy, language, casual
labour. Property disposal, occupation of
municipal houses, I.T, Customer care, acting and relief, training, staff retention, risk management,
Interdepartmental funds transfer, Mayors Discretionary. |
A set of policies and procedures approved
and adopted by Council. |
DBSA |
|
|
|
C.8 |
Appointment of Acting Chief
Financial Officer |
Undertake duties of the Chief
Financial Officer in terms of MFMA. Undertake duties as instructed by Acting
MM. |
Compliance
with all legislative requirements. |
Acting MM/Council |
|
R135000.00 inclusive of disbur. 3mnts |
Proposed Recovery Plan
DLGTA INTERVENTION ALLOCATION
Cost implication to undertake Financial tasks. R1 150 000.00
Cost implication to undertake Corporate tasks. R 270 000.00
Costs incurred for Acting Chief Financial Officer (3 mnts) R 135 000.00
Total estimated funding requirement R1,
555 000.00
Other Funding Sources
CSIR R 45 000.00
DLGTA (book
keeping) R 100
000.00
Dept. of Housing R 1 000 000.00
R 1 145 000.00
TOTAL FUNDING ALLOCATION R 2 700 000.00