Question NW2386 to the Minister of Police

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06 July 2015 - NW2386

Profile picture: Kohler-Barnard, Ms D

Kohler-Barnard, Ms D to ask the Minister of Police

(1)What are the relevant details of all expenditure that was found to have been (a) irregular and (b) wasteful in his department (i) in the 2014-15 financial year and (ii) from 1 April 2015 up to the latest specified date for which information is available; (2) in respect of each such finding of (a) irregular and (b) wasteful expenditure, (i) what (aa) is the description thereof, (bb) is the value thereof and (cc) action has been taken against the persons accountable for such expenditure and (ii)(aa) what amount of such expenditure has been recovered and (bb) from whom has it been recovered?

Reply:

(1)(a)(i) and (ii) and (2)(a)(i)(aa), (bb), (cc) and (ii)(aa) and (bb).

The following details are applicable in respect of expenditure found to be irregular expenditure in the 2014/2015 financial year:

Details of irregular expenditure

Cases

Actions taken

Amount recovered from employees

2014/2015

Catering

1

Verbal warning

R 0.00

R 17 370.00

Food & Beverages

1

Written warning

R 0.00

R 25 229.58

Furniture

1

Written warning

R 0.00

R 9 102.00

Repairs

1

Verbal warning

R 0.00

R 24 453.00

Security Services

1

Verbal warning

R 0.00

R 7 085.00

Storage Fees

1

Verbal warning

R 0.00

R 3 657.50

Total

6

 

R 0.00

R 86 897.08

For the period 1 April 2015 to date no irregular expenditure was found to be irregular of nature.

(1)(b)(i) and (ii) and (2)(b)(i)(aa), (bb), (cc) and (ii)(aa) and (bb).

The following details are relevant to amounts found to be fruitless and wasteful expenditure in the 2014/2015 financial year:

Details of fruitless and wasteful expenditure

Cases

Actions taken

Amount recovered from employees

2014/2015

Penalties on License Fees

42

Liability investigation conducted to determine recoverability

R 1 822.80

R 72 357.25

Accommodation

8

Liability investigation conducted to determine recoverability

 

R 46 631.00

Air/Bus Tickets

5

Liability investigation conducted to determine recoverability

 

R 1 765.50

Non attending of courses

4

Liability investigation conducted to determine recoverability

R 590.00

R 2 474.00

Incorrect Payment

1

Liability investigation conducted to determine recoverability

 

R 14 443.71

Penalty Municipal Account

1

Liability investigation conducted to determine recoverability

 

R 2 000.00

Telecommunications

1

Liability investigation conducted to determine recoverability

 

R 1 122.30

Total

62

 

R 2 412.80

R 140 793.76

For the period 1 April 2015 to date no expenditure was found to be fruitless and wasteful expenditure.

In respect of fruitless and wasteful expenditure, the outcome of a liability investigation being conducted to determine recoverability can result in the following:

  • Investigation still pending (no resolution);
  • Treasury Regulation 12.7.3 resolution (claim against official must be waived in those instances where state cover is not forfeited);
  • Liability cannot be determined; and
  • Liability determination to recover expenditure.

If the category of irregular expenditure is considered, it reflects the incurrence of expenditures by members countrywide mainly where procurement prescripts were not technically complied with. The Department did however receive the goods or services. In each such incident reported, a due process of investigation, determination of responsibility and consideration of disciplinary steps are considered. Preventative control measures such as procurement authority, segregation of duties, and registration/rotation of suppliers regarding quotations, exception reporting and certification, limit irregular and fruitless expenditures. The formal process of assessment as indicated is via the Supply Chain Management (BAC) mechanism.

It should be noted that 2014/15 figures are still being audited by the Auditor-General as part of the year-end audit process, and could change.

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