28 November 2016 - NW2357
De Freitas, Mr MS to ask the Minister of Transport
Which company was appointed by the Air Traffic Navigation Services to assist with the establishment of the Programme Management Office in the 2014-15 financial year, (b) what criteria were used to appoint the specified company, (c) what budget was allocated to the specified company and (d) what were the (i) key performance indicators, (ii) deliverables and (iii) deadlines?
a) Project Centric, a subsidiary of Project-Link Holdings and a project management specialist company, was appointed on 13 June 2014 to conduct a Project Management Assessment and Design assignment for ATNS.
b) The normal ATNS Procurement Policies as per the PFMA and PPFA Guidelines were used in the appointment of the service provider. A request for quotation was issued on 8 April 2014 and closed on 16 April 2014 to eleven (11) service providers. The bids were evaluated against the criteria of administrative compliance, functional evaluation, price and BEE.
c) Project Centric was recommended as the successful company for appointment to the relevant line Executive at ATNS, at a total cost of R355, 737.00 including VAT. A budget of R450, 000.00 had been allocated for this exercise.
d) The service provider was broadly mandated to conduct a feasibility study for the deployment of a strong matrix Project Management Office (PMO). The specific brief to the successful service provider was to conduct an independent assessment of the current PMO (at the time) and design of a strong matrix PMO assisting with the following:
(i) and (ii)
- Conducting project management processes readiness assessment;
- Conducting a feasibility study and a business case for a strong matrix PMO;
- Developing a detailed design of a strong matrix PMO and a business case;
- Developing a change management plan and strategy;
- Developing a communications strategy and plan; and
- Developing a training plan.
(ii) The project commenced in August, 2014 and was completed at the end of November, 2014. Throughout the project life cycle regular feedback sessions were held with all project stakeholders to ensure a consultative process for the design of the PMO. Project status reports were distributed to all stakeholders including the EXCO. On 6 February 2015 the final Report, PMO Assessment and Design Project, as well as a request to obtain approval to implement recommendations as per the Report were tabled at the EXCO.