Question NW763 to the Minister of Cooperative Governance and Traditional Affairs
30 September 2024 - NW763
Letlape, Dr TKS to ask the Minister of Cooperative Governance and Traditional Affairs
(1) Whether, in terms of the Public Service Act, Act 103 of 1994, which regulates appointments to ministerial offices by stipulating minimum standards of qualifications and experience to ensure that skilled personnel are in place, he will furnish Mr T K S Letlape with the relevant details on the (a) names, (b) qualifications and (c) skills of each individual appointed to (i) his office and (ii) that of his Deputy Minister, including the (aa) total number of appointees who met the minimum requirements and (bb) processes followed to ensure compliance with the standards and regulations since 3 July 2024; if not, why not; if so, what are the relevant details; (2) whether he has requested any deviations from the standard appointment procedures; if not, what is the position in this regard; if so, what (a) were the reasons for such deviations and (b) measures are in place to prevent the appointment of unqualified and inexperienced individuals to critical roles within his department?
Reply:
(i) The names of staff employed in Minister’s office, (b) qualifications and (c) Skills of each individual appointed:
|
Name |
Qualifications |
Skills |
|
1. Mr PM Manqele (Chief of Staff – Salary Level 14) |
Grade 12 Bachelor of Arts in Development Studies Post Graduate Degree in Development Studies |
Strategic management and administration Oversight of effective, efficient and economical functioning of finance, governance, service delivery, social and economic services Municipal Programme and Project Management Policy, Systems and Framework development for planning, community participation, and implementation of Integrated Development Plans Development and management of Performance Management System Municipal Financial Management – Revenue Management and Expenditure Control Management of Supply Chain Management systems, internal and external audit systems Staff management, supervision, development, accountability management and performance monitoring. |
|
Name |
Qualifications |
Skills |
|
2. Mr L Mkhwanazi (Parliamentary Officer – Salary Level 13) |
Grade 12 Bachelor of Arts Degree Bachelor of Arts Honors Degree Bachelor of Law Degree Bachelor of Theology |
Development of municipal policies and by-laws Providing legal advice to Council and Committees Stakeholder Relations Committee governance and secretariat services Budget management and monitoring Research and data analysis Report writing Training course development and facilitation Staff management including planning, organising, coordinating and controlling outputs. |
|
3. Ms N Ntuli (Assistant Appointment and Administrative Secretary – Salary Level 9) |
Grade 12 National Diploma: Journalism Advanced Diploma: Business Management |
Office management Coordination, facilitation and provision of administrative and political support Management of staff Liaison between administration and the Office of the Mayor Management of correspondence Preparation, management and control of the budget Management of social media accounts and the website Communication both verbal and written through press releases, newsletters, speeches, and other notes and memoranda Facilitation awareness campaigns and special mayoral programmes Providing secretarial support to Committees and Sub-Committees Providing administrative and logistical support |
|
4. Ms T Tetwayo (Receptionist – Salary Level 5) |
Grade 12 Bachelor of Public Administration Degree Bachelor of Public Administration Honors Degree |
General file and records management - opening and closing of files, filing, storing, ordering, numbering, and document classification, tracing and retrieval of files and documents Supply Chain Management Administration - Processing of requisitions, ensuring compliance and completeness of SCM forms Drafting of SCM documentation – purchase orders, invoice checklists and others. Asset verification services – maintenance of asset register, conducting of verifications Committee secretariat services – minute taking, meeting bookings General office administration – safekeeping of documents, receipt and dissemination of information, incident reporting, booking managements Attending to Client Enquiries - responding to, and referral of email, phone and personal enquiries of the office |
|
5. Ms N Hlabisa (Household Aide Salary Level 3) |
Grade 12 |
General Cleaning Services - offices, parking areas and maintenance of kitchen |
|
6. Ms L Qwabe (Household Aide Salary Level 3) |
Grade 12 |
Cashier services General Worker services |
(ii) The names of staff employed in the Deputy Minister’s office, (b) qualifications and (c) Skills of each individual appointed:
|
Name |
Qualifications |
Skills |
|
1. Ms P Mamogobo (Private and Appointment Secretary – Salary Level 12) |
Grade 12 National Diploma: Information Technology |
General Office management Administration and coordination of activities in the Office Management of meeting arrangements Management of logistical arrangements of travel, events appearances, community participation and committee sittings Budget monitoring and effective financial management Project Administration Support – schedule project meetings, minute taking, management of project documentation. Managing the distribution of documents Liaison with external and internal role players Rendering executive council support services Management of vendors – contract management services Report writing Staff supervision – task allocation, training, resource allocation, performance monitoring |
|
Name |
Qualifications |
Skills |
|
2. Mr TG Chepape (Parliamentary and Cabinet Officer – Salary Level 11) |
Grade 12 Secondary Teachers Diploma Bachelor of Education Honors Degree Post Graduate Diploma in Management |
Facilitation and chairing portfolio committee on Public Administration Implementation of policies Ensuring resolutions are implemented Liaison Services with various stakeholders Study group participation Facilitation of Workshops |
|
3. Mr KE Rakosa (Community Outreach Officer – Salary Level 11) |
Grade 12 National Diploma: Public Management Advanced Diploma: Management |
Stakeholder Coordination - Planning and coordination of events, engagements and meetings Strategic planning and implementation Project planning and organising Development and Implementation of social cohesion programmes General Financial management – Collecting, interpreting, reviewing of financial information Budget management - producing expenditure reports, management of budgets, guiding of financial decisions Governance and compliance management Development of document management systems Report Writing Policy and process development |
|
4. Ms MH Mminele (Receptionist – Salary Level 5) |
Grade 12 |
General Office Administration Document typing and minute taking Facilitation of logistical arrangements Meeting management Secretarial services and diary management Welcoming services – attending to visitors and client enquiries General logistics management – making necessary travel and accommodation bookings General record management – document filing, storage and dissemination |
aa) total number of appointees who met the minimum requirements: - Ten employees met the minimum requirements
(bb) processes followed to ensure compliance with the standards and regulations since 3 July 2024:
- All the requirements stipulated in DPSA Circular 47 of 2024 on appointment of staff in Offices of the Executive Authorities were complied with.
- The following pre-screening and compulsory testing were complied with: (i) successful completion and attainment of the Compulsory Pre-SMS Entry Certificate (Nyukela Certificate) for all Senior Management Service members, (ii) Pre-screening with primary focus on verification of qualifications through the South African Qualifications Authority (SAQA), (iii) Criminal records, citizenship and credit records checks through Lexis Nexis, (iv) Compulsory Competency Assessment for all Senior Management Service members through the DPSA’s Service Providers.
(2) Whether he has requested any deviations from the standard appointment procedures; if not, what is the position in this regard; if so, what:
(a) were the reasons for such deviations, and: Not Applicable. No deviation was requested for appointment of staff in the Office of Executive Authorities.
(b) measures are in place to prevent the appointment of unqualified and inexperienced individuals to critical roles within his department? The Department adheres to the DPSA’s Directives and Circulars on the appointment of staff. The department has a recruitment policy in place to ensure that only suitable candidates are appointed. All recruitment processes are documented and audited to ensure full compliance and promote professionalisation within the Department.
1. relevant details on the (a) names, (b) qualifications and (c) skills of each individual appointed to (ii) Deputy Minister Prince: Zolile Burns-Ncamashe, MP.
|
1(a) |
1(b) |
1(c) |
|
|
NAME |
JOB TITLE |
QUALIFICATION |
SKILLS |
|
Mr Mnoneli Ranuga |
Head of Office |
LLB Degree |
Management Traditional Leadership Office management |
|
Ms Nikiwe Magqabi |
Private & Appointment Secretary |
BTech: Public Management |
Office Administration/ Management Administration Planning Computer literate |
|
Ms Kanyile Guqaza |
Parliamentary & Cabinet Support |
ND: Human Resource Management |
Office Administration Problem solving Computer literate |
|
Ms Robin Chuene |
Community Outreach Officer |
BCom: Economics |
Office Administration Traditional leadership Stakeholder/Customer Relations |
|
Ms Nontsikelelo Lujiza-Haya |
Receptionist |
ND: Tourism Management |
Office Administration Customer service Computer literate |
|
Ms Yandiswa Vutuza |
Household Aide |
Senior Certificate |
No skills/experience required |
|
Ms Babalwa Sijama |
Household Aide |
Senior Certificate |
No skills/experience required |
(aa) The seven (7) appointed candidates met the minimum requirement for appointment;
(bb) The following process was used to ensure compliance with standards and regulations:
- Qualifications, Minimum number of years of experience (where applicable), Verification of qualifications, Reference checks; and Pre-employment screening.
2(a) Advice was sought from the MPSA for appointment of the Head of Office to determine if the candidate meets the minimum requirement for appointment at SMS level.
(b) The following measures are in place to prevent the appointment of unqualified and inexperienced individuals to critical roles within his department:
- Verification of qualifications, Reference checks, Confirmation of number of years of experience, Pre-employment screening.
End.