Question NW292 to the Minister of Transport

(ii)

Salary level

(iii)

Job title

(iv)

qualification

(v)

Job description

14

Chief of Staff

Gr 12

BA

BA Honours: Industrial Phycology

Master of Art

Purpose:

To provide a support service to the Minister, ensuring an efficient and dynamic interface between the Ministry, Department, National Parliament and Provincial Legislatures and promoting a sound understanding of the policies and performance of the Minister and the Department

Functions:

1. Render support to the Minister in Cape Town and HQ, Pretoria

2. Manage external and internal liaisons

3. Manage the parliamentary process

4. Manage the Transport Ministry Budget

5. Manage the Transport Ministry

Requirments:

A recognised NQF level 7 qualification in Public Administration/Management / Transport Economics or Planning, or Law with at least 6-10 years relevant experience of which 5 years must be on SMS level

Contract appointment linked to term of Office of the Minister

6

Receptionist/Secretary, Office of the Minister

Gr 12

Purpose:

To render a reception and general administrative support service to the Ministry in Pretoria

Functions:

1. Render a reception and registry service

2. Render general administrative support

3. Act as relieve to Assistant Private Secretary

4. Act as Manager’s Secretary when s/he is in Cape Town

Requirements:

An appropriate recognized NQF level 5/6 qualification in Public Administration/Office Management

Contract appointment linked to term of Office of the Minister

5

Registry Clerk

Gr 12

Purpose:

To render a registry service and general administrative support service to the Transport Ministry

Functions:

1. Render a registry service

2. Administer Registers

3. Render general administrative support

4. Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof id understood properly

Requirements:

A minimum recognised NQF level 4 or Grade 12 certificate with at least one year relevant experience

Contract appointment linked to term of Office of the Minister

3

Food Services Aid

Gr 11

Purpose:

To render an efficient, professional and friendly food service aid to the Ministry

Functions:

1. Provide a food service aid to the staff in the Ministry

2. Prepare Board Room for meetings

3. Prepare refreshments on request for guests

4. Assist with Administrative duties

Requirements:

NQF level 4 qualification

Contract appointment linked to term of Office of the Minister

8

Private Secretary to the Minister

Gr 12

BA: Health Sciences an Social Studies-

Purpose:

To manage all matters pertaining to the Minister’s executive obligations

Functions:

1. Manage the Ministers program

2. Provide support to the Minister with his executive obligations

3. Manage logistical matters for the Minister

3. Manage logistical matters for the Minister

4. Oversee the management of Correspondence with the approval of the Chief of Staff and the Minister.

Requirements:

A recognised NQF level 7 in Public Service Administration or Political Science/ Communication with 6-10 years’ experience of which 5 years must be on MMS level.

Contract appointment linked to term of Office of the Minister

11

Assistant Private Secretary, Office of the Minister

Gr 12

BA : Politics

BA: Honours Politics

Fundamental of Project Management

Purpose:

To manage all matters pertaining to the executive obligations in support of the Private Secretary

Functions:

1. Manage the Ministers diary in support of the Private Secretary

2. Assist the Minister with his executive obligations

3. Manage logistical matters

4. Act as alternate in absence of the Administrative Secretary

5. Assist with the overall management of the Transport Ministry

Requirements:

A recognised NQF level 6/7 qualification in Public Administration/Management or Office Administration/ Management with 5 years relevant experience.

Contract appointment linked to term of Office of the Minister

8

Assistant Admin Secretary, Office of the Minister

(Driver/Messenger)

Gr 12

Purpose:

To assist with the administrative support to the Ministry of Transport with regard to managing external / internal correspondence

To render a messenger and driver service to Transport Ministry

Functions:

1. Assist with external / internal correspondence

2. Assist with managing the general administration of the Ministry of Transport

3. Manage and maintain the filing system

4. Manage incoming and outgoing mail and documents

5. Render assistance with the execution of functions attached to the registry

6. Render driver functions to Ministry as required

7. Assist the Ministry with the procurement of refreshments

8. Perform relief duties when required

Requirements:

An appropriate recognised NQF level 6 qualification in Public Administration with 2 years relevant experience.

Valid Code 08 drivers licence and driving for at least three yearsContract appointment linked to term of Office of the Minister

13

Media Liaison Officer, Office of the Minister,

Gr 12

BSc: Public Policy and Administration

Purpose:

To enhance the public image of the Minister and manage media liaisons

Functions:

1. Manage the media

2. Produce speeches, publicity and editorial materials

3. Work in conjunction with Communication Unit

Requirements:

An appropriate recognised NQF level 7 qualification in Communication or Journalism with postgraduate studies in media relations with 5 years relevant experience on MMS level

Contract appointment linked to term of Office of the Minister

13

Director: Cabinet Services (Spokesperson to the Minister)

Gr 12

BA Communication Science

BA Human and Social Studies

Purpose:

To provide an efficient and dynamic interface between the Ministry, Department, National Parliament and Provincial Legislatures

Functions:

1. Manage the parliamentary process

2. Liaise with MPs, Councillors & Parliamentary Standing Committees.

3. Support Parliamentary Study Group(s)

4. Liaise with Stakeholders

5. Manage the Directorate Parliamentary and Stakeholder Management

6. overall

Requirements:

A Recognised NQF level 7 in Public Service Management/ Political Science with 5 years’ relevant experience on MMS level

- Proven track record in strategic management

- Knowledge and experience of Parliamentary & legislative processes

- Political awareness and familiarity with broad lines of government policy

- Contract appointment linked to term of Office of the Minister

11

Administrative Secretary to the Minister

National Certificate N3: Business Studies

Purpose:

To promote and enhance communication between all structures in Parliament and the DoT

Functions:

1. Coordinate inputs for Parliamentary Questions

2. Manage the Legislative Process in Parliament

3. Support Parliamentary Study Group(s)

4. Liaise with Stakeholders

Requirements:

An appropriate recognised NQF 6/7 in Public Administration / or equivalent with at least 5 years’ experience

Contract appointment linked to term of Office of the Minister

12

Parliamentary Officer, Office of the Minister

Gr 12

Purpose:

To provide an efficient and dynamic interface between the Ministry, Department, National Parliament and Prdovincial Legislatures

Functions:

Manage the parliamentary process

1. Liaise with MPs, Councillors & Parliamentary Standing Committees

2. Support Parliamentary Study Group(s)

3. Liaise with Stakeholders

4. Manage the Directorate Parliamentary and Stakeholder Management overall

Requirements:

A Recognised NQF level 7 in Public Service Management with 5 years’ relevant experience on MMS level

Contract appointment linked to term of Office of the Minister

9

Administrative Secretary (Speech Writing)

Gr 12

Purpose:

To research and compile speeches for the Minister

Functions:

1. Research information on transport related issues

2. Prepare drafts of papers, speeches, or presentations for the Minister

Requirements:

An appropriate recognised NQF level 7 qualification as recognised by SAQA in Journalism, Social Science, Political studies, Communication or Languages/linguistics or Publishing. With at least 5 years relevant experience on MMS level

Contract appointment linked to term of Office of the Minister

6

Receptionist/Secretary (Cape Town)

Gr 12

National Diploma: HRM

National Certificate: Commerce

Post Graduate Diploma: Labour Law

Purpose:

To render a reception and general administrative support service to the Ministry in Pretoria

Functions:

1. Render a reception and registry service

2. Render general administrative support

3. Act as relieve to Assistant Private Secretary

4. Act as Manager’s Secretary when s/he is in Cape Town

Requirements:

An appropriate recognized NQF level 5/6 qualification in Public Administration/Office Management

Contract appointment linked to term of Office of the Minister