The Committee met to consider its Draft Report of the Standing Committee on Community Safety, Cultural Affairs and Sport on the 2018/19 Annual Report of the Department of Cultural Affairs and Sport, Heritage Western Cape, Western Cape Language Committee and Western Cape Cultural Commission. The Report was adopted with minor amendments.
Committee minutes dated 1 and 31 October 2019 were adopted with minor amendments.
The Committee’s quarterly reports for April – June and July – September 2019 were adopted with minor amendments.
Chairperson greeted and welcomed everyone present to the meeting. After introducing himself, he asked Members of the Committee to do the same, followed by the public, for record purposes.
The Chairperson put it on record that there was one apology received from Mr G Bosman (DA) and asked that Mr R Mackenzie (DA) confirm that he is standing in for Mr Bosman, which Mr Mackenzie did. Ms A Bans (ANC) also put forward an apology for Mr M Kama (ANC).
The Chairperson outlined that the purpose of the meeting was to adopt the Draft Report of the Standing Committee on the 2018/19 Annual Report of the Department of Cultural Affairs and Sport, Heritage Western Cape, the Western Cape Language Committee and the Western Cape Cultural Commission.
He asked the Committee to look at the Report first before proceeding to the minutes. The minutes for 31 October 2019 were linked directly to the Report therefore any amendments to the Report will be applicable to both documents.
Draft Report of the Standing Committee on Community Safety, Cultural Affairs and Sport on the 2018/19 Annual Report of the Department of Cultural Affairs and Sport, Heritage Western Cape, Western Cape Language Committee and Western Cape Cultural Commission
The Committee went through the report page by page as per the Chairperson’s instruction, to make the necessary amendments.
Ms L Botha (DA) requested that page numbers be added to the Report. Under the introduction on page one, referring to the last sentence, Ms Botha put forward for amendment that the community or organisation that Mr M Mbiko represented be added in brackets after his surname and for the title “Mr” to be put in before K Arendse’s name and the community or organisation he represented after his surname.
Under point one of the overview, Ms Botha said that an amendment needs to be made to the sentence in the fourth line that begins reading “the Department”, by taking out the word “also” in the second part of the sentence.
On page two, under point 2.6, where the second sentence ends with Leadership Bill, Ms Botha said that it must be amended so that House of Traditional Leaders is spelt with a capital letter H and the word “has” in the same sentence is changed to “have”.
Under point 2.7, in the sentence that reads ‘the reason for the underspending is that most of the maths graduates…’ Ms Botha put forward that the word “most” be replaced by the word “many”.
Mr Mackenzie asked if he was correct in presuming that the R1.6million, mentioned in point 2.7 in the last part of the second sentence, was for personnel costs. As a follow up to the answer received from Members, he suggested that it be stipulated that the costs were for personnel costs so that it does not create an impression that the underspending was for goods and services.
Ms Botha raised something about Mr Mackenzie’s point saying that on the first page of the Report, the committee said that it did Human Resource management - she asked if it would not be better to use that terminology instead of personnel costs.
At the bottom of page two, at point 7.2, Ms Botha put forward that the sentence after the sentence that reads ‘the nature of the four cases of misconduct address the disciplinary hearings’ should be amended so that it reads ‘no names of persons should be included for this matter’, instead of “do not include the name of persons”.
Ms Botha also said that under point 7.4, on page three, the sentence should read ‘A list of the incapacity leave where there are patterns of utilizing this leave before and after payday for Fridays and Mondays.’
Under the resolutions in point 8, in particular 8.1, Ms Botha proposed the sentence read ‘The Committee resolved to request a longer time slot in handling future Annual Report discussions, in order to allow for more thorough discussion of the Departments entity report’
The Chairperson said that he must thank Members and commend how he appreciates that even with it being the middle of November, the Committee is still so dedicated. He said that if there were no further amendments to be made, he would like to have someone move to adopt the Report with amendments.
Draft Report of the Standing Committee on Community Safety, Cultural Affairs and Sport on the 2018/19 Annual Report of the Department of Cultural Affairs and Sport, Heritage Western Cape, Western Cape Language Committee and Western Cape Cultural Commission was adopted with amendments.
Draft Minutes dated 31 October 2019
Ms Botha requested the amendments she made to the Report be carried through to the minutes as the Chairperson said, both documents are linked.
The Chairperson confirmed that the amendments will apply to both the Report and the minutes of 31 October 2019 as well.
Committee minutes dated 31 October 2019 were adopted with amendments.
Draft Minutes dated 1 October 2019
The Chairperson instructed Committee Members that amendments need to be made page by page.
Ms Botha raised that under the apologies on page one, an apology was read for Ms R Windvogel (ANC).
The Chairperson highlighted to Members that they would have noticed the names of those appointed were also ATC’d.
Ms Botha suggested an amendment to page two, under point five, be made that “Heritage Western Cape which was considered, amended and adopted.’
Committee minutes dated 1 October 2019 were adopted with amendments.
The Chairperson said that something else to be noted on record is that a Committee Member had previously raised a query about the actual name of the Committee. In response to the query, he said that the name of the Committee will be the Standing Committee on Community Safety, Cultural Affairs and Sport, as the overarching name. However, in brackets it will be noted specifically for Cultural Affairs and Sport. Closing the issue, he said he trusts all Members will find this in order.
Draft Quarterly Report of April - June 2019
The Chairperson pointed out to the Committee that no money was spent in the first quarter. Thereafter he asked members if there were any amendments to be made to pages one, two or three.
No amendments were put forward.
The draft quarterly report of April – June 2019 was adopted without amendment.
Draft Quarterly Report of July - September 2019
Ms Botha raised that under the heading ‘Chairpersons overview’, on page one, the apostrophe before the s in the sentence that begins reading ‘The Department present its’ needs to be removed.
Mr Bosman and Ms Windvogel joined the meeting at this point and the Chairperson welcomed them to the proceedings.
Continuing with the meeting, the Chairperson asked if there are any further amendments.
No amendments were put forward.
The draft quarterly report of July - September 2019 was adopted without amendment.
Ms Botha pointed out that at the beginning of the meeting the Chairperson had noted an apology for Mr Bosman and that it needed to be reversed.
The Chairperson confirmed that the apology for Mr Bosman would be recalled and it will be noted that he was in attendance for the meeting.
He then thanked Members for their attendance and confirmed that the next meeting will be on 27 November 2019.
The meeting was adjourned.
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