The Committee met to discuss all the outstanding minutes. It was agreed that the adoption of the minutes would be deferred to a later date.
The main concerns raised by Members related to formatting issues, spelling mistakes and the lack of an attendance record. The Chairperson also noted that he had received the minutes the morning of the meeting and thus needed more time to read through them carefully.
The Chairperson stated that the purpose of the meeting was to discuss all the outstanding minutes but to approve them. The adoption would take place at a later date. There were 11 minutes that needed to be discussed. The minutes from 18 January, 25 January, 4 February, 4 March, 11 March, 26 May, 2 June, 9 June, 23 June, 30 June and 25 August were to be discussed.
Members did not record any significant changes in the minutes. Members wanted the attendance record to clearly state which members were present. Some Members argued that their names were not written on the minutes as being present despite them attending the meetings. There were also corrections to be to be noted on the spelling of the Member’s names and the party they belonged to.
A member requested the Chairperson to check the attendance record and cross reference it with PMG’s records.
Members complained that when they were not present at the meeting their apologies were not noted even though they had submitted one.
There were several spelling mistakes that needed to be corrected.
The Chairperson noted that that many members including the Chairperson himself received the minutes on the morning of the meetings. As such it would have been unfair to adopt the minutes on the day and the Members should be given more time to read over the minutes.
The Chairperson noted that the members must read over the Minutes and also requested the researchers to correct the mistakes in the minutes.
The Chairperson thanked the Committee and stated that another meeting date would be set when the minutes would be adopted.
The Chairperson adjourned the meetin
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